POLICY COMMITTEE February 12, 2020 2:00 P.M. AGENDA I. CALL TO - - PowerPoint PPT Presentation

Regional Service Through Unity… Meeting our Region’s Needs Today and Tomorrow

POLICY COMMITTEE

February 12, 2020 2:00 P.M.

2

AGENDA

I. CALL TO ORDER II. OPENING REMARKS

• A. Chairman/Executive Director/Committee Champion Status Report concerning legislation and

regulatory matters, budgets, current projects and ongoing programs of the District

• III. ACTION ITEMS

A. Consider approval of Policy Committee meeting minutes – October 9, 2019 B. Review and possible action on amending Section VII, Records Management Policy of the Administration and Finance Policies Manual C. Review and possible action on a plan for filling interim vacancies on the Executive Team IV. DISCUSSION ITEMS A. Discuss District practices on filling vacant positions B. Opportunity for Committee Members to Provide Feedback on Policy Committee Meeting C. Opportunity for Committee Members to Request Potential Future Agenda Items (No substantive discussion of items will take place at this time)

• V. ADJOURNMENT

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AGENDA

I. CALL TO ORDER II. OPENING REMARKS

• A. Chairman/Executive

Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects, and

• ngoing

programs of the District

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AGENDA

III. ACTION ITEMS

• A. Consider approval of Policy Committee meeting minutes – October 9,

2019 Recommend Approval of Policy Committee Minutes – October 9, 2019

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AGENDA

III. ACTION ITEMS

• B. Review and possible action on amending Section VII, Records

Management Policy of the Administration and Finance Policies Manual

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AGENDA

What’s changing: The policy is being amended to adopt the Texas State Library Archives and Records retention schedule. Currently, all records are retained permanently. Sample Retention Schedule: Proposed Current Record Type Retention Period Retention Period Employment Applications *2 Years Permanent Board Packet *Permanent Permanent Video Recording (Board) *4 Months N/A *Represents minimum retention schedule. NTMWD may opt for longer periods. The initial/greatest impact to the Records Department will involve developing the retention schedules. Once developed, the process will incorporate destruction cycles as part of the filing nomenclature.

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RECOMMENDATION

The Executive Director and NTMWD staff recommend considering Approval of Authorizing amending the Administration and Finance Policies Manual

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AGENDA

IV. DISCUSSION ITEMS

A. Discuss District practices on filling vacant positions

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AGENDA

IV. Current Practices

• All current vacancies are posted on the NTMWD website

(Employment Opportunities), and/or journals and other websites, depending on need.

• Applicants

are selected and interviewed based

• n

qualifications alone and in accordance with all Equal Employment Opportunity Commissions (EEOC) regulations.

• NTMWD does not actively recruit nor target Member City

employees for employment.

• Prior

to hiring applicants from Member Cities, it is NTMWD’s practice to notify the Member City of the applicants desire to work for the NTMWD.

• Authorizes certain deliberations about officers and employees of the

governmental body to be held in Executive Session.

• This chapter does not require a governmental body to conduct an open

meeting:

– to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear a complaint or charge against an officer or employee.

• The section permits Executive Session deliberations concerning an

individual officer or employee.

• Deliberations about a class of employees, however, must be held in an
• pen session.
• Items discussed during consultation with the District’s attorney are

privileged and should remain confidential.

EXECUTIVE SESSION Section 551.074, Personnel Matters

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AGENDA

III. ACTION ITEMS C. Review and possible action on a plan for filling interim vacancies on the Executive Team

Adjourn Executive Session

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RECOMMENDATION

The Executive Director and NTMWD staff recommend considering Approval on a plan for filling interim vacancies on the Executive Team

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AGENDA

IV. DISCUSSION ITEMS

B. Opportunity for Committee Members to Provide Feedback

• n Policy Committee Meeting

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AGENDA

IV. DISCUSSION ITEMS

C. Opportunity for Committee Members to Request Potential Future Agenda Items

(No substantive discussion of items will take place at this time)

• V. ADJOURNMENT