Piece of the This expert led session will focus on harnessing the - - PDF document

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Technology Tips: Microsoft Office and Adobe Tools 2019 County and District Clerks Association of Texas Tuesday, January 29, 2019 Winter Education 8:309:30 a.m. Conference January 28-31, 2019 Embassy Suites by Ms. Isabel Garcia Hilton


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2019 County and District Clerks’ Association of Texas Winter Education Conference

January 28-31, 2019 Embassy Suites by Hilton Hotel Conference Center & Spa, San Marcos

Piece of the Puzzle, Part of the Whole

Technology Tips: Microsoft Office and Adobe Tools

Tuesday, January 29, 2019 8:30–9:30 a.m.

  • Ms. Isabel Garcia

Founder and Owner Double Click Trainers

This expert‐led session will focus on harnessing the power of Microsoft Office and Adobe tools and cover several most‐used tips for Word, Excel, PowerPoint, and Outlook along with Adobe Acrobatʹs PDF features and capabilities.

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Isabel Garcia is founder and owner of Double Click Trainers, a computer training company based in Austin since 1999. She is an international corporate trainer and speaker, and teaches over 20 titles of software including most end‐user applications. Her trainings range from one‐on‐one executive consults to auditorium‐size lectures. This is her third conference to speak before the County and District Clerksʹ Association of Texas.

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Quick Start Guide

New to Word? Use this guide to learn the basics.

Quick Access Toolbar Keep favorite commands permanently visible. Explore the ribbon See what Word can do by selecting the ribbon tabs and exploring available tools. Share your work with others Invite other people to view and edit cloud-based documents.

Word

Discover contextual commands Select tables, pictures, or other objects in a document to reveal additional tabs. Find whatever you need Look up Word commands, get Help, or search the Web. Navigate with ease Use the optional, resizable sidebar to manage long or complex documents. Format with the Mini Toolbar Select or right-click text and objects to quickly format them in place. Show or hide the ribbon Select the pin icon to keep the ribbon displayed, or hide it again by selecting the arrow. Change your view Select the status bar buttons to switch between view options, or use the zoom slider to magnify the page display to your liking. Status bar shortcuts Select any status bar indicator to navigate your document, view word count statistics, or check your spelling.

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Word

Create something

Begin with a Blank document to get right to work. Or start with a template to save yourself time and steps. Just select File > New, and then select or search for the template you want.

Find recent files

Whether you only work with files stored on your PC’s local hard drive or you roam across various cloud services, selecting File > Open takes you to your recently used documents and any files that you may have pinned to your list.

Stay connected

Need to work on the go and across different devices? Click File > Account to sign in and access your recently used files anywhere, on any device, through seamless integration between Office, OneDrive, OneDrive for Business, and SharePoint.

Discover contextual tools

You can make contextual ribbon commands available by selecting relevant objects in your document. For example, selecting within a table displays the Table Tools tab, which offers additional options for the Design and Layout of your tables.

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Share your work with others

To invite others to view or edit your documents in the cloud, select the Share button in the top right corner of the app window. In the Share pane that opens, you can get a sharing link or send invitations to the people you select.

See who else is typing

Co-authoring Word documents that are shared on OneDrive or on a SharePoint site happens in real-time, which means you can easily see where other authors are making changes in the same document that you’re currently working in.

Review and track changes

Whether you just want to check spelling, keep your word count in check, or fully collaborate with other people, the Review tab unveils essential commands to track, discuss, and manage all of the changes made to your documents.

Word

Format with styles

The Styles pane lets you visually create, apply, and review the formatting styles in your current document. To open it, select the Home tab, and then select the small arrow in the lower right corner of the Styles gallery.

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Find whatever you need

Type a keyword or phrase into the Tell me what you want to do search box on the ribbon to quickly find the Word features and commands you’re looking for, to discover Help content, or to get more information online.

Look up relevant information

With Smart Lookup, Word searches the Internet for relevant information to define words, phrases, and concepts. Search results shown on the task pane can provide useful context for the data and information in your documents.

Get other Quick Start Guides

To download our free Quick Start Guides for your other favorite apps, go to https://go.microsoft.com/fwlink/?linkid=2008317.

Next steps with Word

See what’s new in Office Explore the new and improved features in Word and the other Office apps. Visit https://go.microsoft.com/fwlink/?linkid=871117 for more information. Get free training, tutorials, and videos for Office Ready to dig deeper into the capabilities that Word has to offer? Visit https://go.microsoft.com/fwlink/?linkid=871123 to explore our free training options. Send us your feedback Love Word? Got an idea for improvement to share with us? On the File menu, select Feedback and then follow the prompts to send your suggestions directly to the Word product team. Thank you!

Word

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Quick Start Guide

New to Excel? Use this guide to learn the basics.

Quick Access Toolbar Keep favorite commands permanently visible. Explore the ribbon See what Excel can do by selecting the ribbon tabs and exploring available tools. Share your work with others Invite other people to view and edit cloud-based workbooks.

Excel

Discover contextual commands Select tables, charts, or other objects in a workbook to reveal additional tabs. Find whatever you need Look up Excel commands, get Help, or search the Web. Switch or create sheets Select the + next to thee sheet tabs to switch between workbook sheets or to create new ones. Insert and edit functions Use the formula bar to view or edit the selected cell or to insert functions into your formulas. Customize charts Select a chart to quickly add, change, or remove any existing chart elements and formatting. Change your view Select the status bar buttons to switch between view options,

  • r use the zoom slider to

magnify the sheet display to your liking. Show or hide the ribbon Select the pin icon to keep the ribbon displayed, or hide it again by selecting the arrow.

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Excel

Create something

Select File > New, and then select or search for the template you want. Begin with a Blank workbook to get right to work. Or save yourself time by selecting and then customizing a template that resembles what you need.

Find recent files

Whether you only work with files stored on your PC’s local hard drive or you roam across various cloud services, selecting File > Open takes you to your recently used workbooks and any files that you may have pinned to your list.

Stay connected

Need to work on the go and across different devices? Select File > Account to sign in and access your recently used files anywhere, on any device, through seamless integration between Office, OneDrive, OneDrive for Business, and SharePoint.

Discover contextual tools

Select relevant objects in your workbook to make contextual commands

  • available. For example, selecting a chart element displays the Chart Tools tab

with options for the Design and Format of a selected chart.

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Excel

Share your work with others

To invite others to view or edit your workbooks in the cloud, select the Share button in the top right corner of the app window. In the Share pane that opens, you can copy a sharing link or send invitations to the people you select.

Insert functions

On the Formulas tab, select Insert Function to search for and insert functions, look up the correct syntax, and even get in-depth Help about how your selected functions work.

Manage data with Excel tables

You can choose to format any range of cells in your current workbook as an Excel table. Excel tables let you analyze and easily manage a group of related data independently from the other rows and columns in your workbook.

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Excel

Find whatever you need

Type a keyword or phrase into the Tell me what you want to do search box on the ribbon to quickly find the Excel features and commands you’re looking for, to discover Help content, or to get more information online.

Look up relevant information

With Smart Lookup, Excel searches the Internet for relevant information to define words, phrases, and concepts. Search results shown on the task pane can provide useful context for the data and information in your workbooks.

Get other Quick Start Guides

To download our free Quick Start Guides for your other favorite apps, go to https://go.microsoft.com/fwlink/?linkid=2008317.

Next steps with Excel

See what’s new in Office Explore the new and improved features in Excel and the other Office apps. Visit https://go.microsoft.com/fwlink/?linkid=871117 for more information. Get free training, tutorials, and videos for Office Ready to dig deeper into the capabilities that Excel has to offer? Visit https://go.microsoft.com/fwlink/?linkid=871123 to explore our free training options. Send us your feedback Love Excel? Got an idea for improvement to share with us? On the File menu, select Feedback and then follow the prompts to send your suggestions directly to the Excel product team. Thank you!

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Quick Start Guide

New to PowerPoint? Use this guide to learn the basics.

Quick Access Toolbar Keep favorite commands permanently visible. Share your work with others Invite other people to view and edit cloud-based presentations.

PowerPoint

Find whatever you need Look up PowePoint commands, get Help, or search the Web. Show or hide the ribbon Select the pin icon to keep the ribbon displayed, or hide it again by selecting the arrow. Navigate and organize Select a slide thumbnail to switch to it or drag a slide to move it up or down in the list. Change your view Select the status bar buttons to switch between views, or use the zoom slider to magnify the slide display to your liking. Explore the ribbon See what PowerPoint can do by selecting the ribbon tabs and exploring available tools. Discover contextual commands Select text, pictures, or other objects in a presentation to reveal additional tabs. Add notes and comments Track feedback while drafting your deck and keep important facts handy while presenting. Rotate objects in place Freely control the placement and

  • rientationof text boxes, pictures,

and other selected objects. Start the show Select to present from the current slide, or select the Slide Show tab on the ribbon.

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PowerPoint

Create something

Begin with a Blank Presentation to get right to work. Or save yourself time by selecting and then customizing a theme or template that resembles what you

  • need. Click File > New, and then select or search for the theme or template you

want.

Find recent files

Whether you only work with files stored on your PC’s local hard drive or you roam across various cloud services, selecting File > Open takes you to your recently used documents and any files that you may have pinned to your list.

Stay connected

Need to work on the go and across different devices? Click File > Account to sign in and access your recently used files anywhere, on any device, through seamless integration between Office, OneDrive, OneDrive for Business, and SharePoint.

Share your work with others

To invite others to view or edit your presentations in the cloud, select the Share button in the top right corner of the app window. In the Share pane that opens, you can get a sharing link or send invitations to the people you select.

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Get inspired while you work

Pressed for time or feeling uninspired? If you’re an Office 365 subscriber, let PowerPoint create great-looking slides for you based on the content you’ve

  • added. Select Design > Design Ideas and then select your preferred layout in the

Design Ideas task pane.

Morph images and objects

PowerPoint 2016 introduces Morph, a new cinematic effect for Office 365 subscribers that creates smooth, animated transitions by tracking and moving images and other objects across multiple slides in your presentation.

Format shapes with precision

Precisely format a selected picture, shape, or object with the comprehensive tools available in the Format Shape task pane. To display it, right-click the picture, shape, or object, and select Format Shape.

PowerPoint

On the copied slide, move and resize any

  • f the text, pictures, or objects as needed.

For example, you can make an item stand

  • ut by increasing its size, or you can line

things up and add descriptions. This second slide indicates the placement of

  • bjects at the end of the transition.

Create a new slide and then add any text and pictures or objects that you want. This first slide indicates the placement of

  • bjects at the beginning of the transition.

Next, right-click the slide thumbnail and select Duplicate Slide. To apply the effect, select the second slide thumbnail, select the Transitions tab, and then select Morph. PowerPoint tracks the objects found on both slides and then animates their size and position when the effect is viewed. To preview the effect, select Preview on the Transitions tab. If you want to customize the effect, select the Effect Options button on the Transitions tab.

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Find whatever you need

Type a keyword or phrase into the Tell me what you want to do search box on the ribbon to quickly find the PowerPoint features and commands you’re looking for, to discover Help content, or to get more information online.

Look up relevant information

With Smart Lookup, PowerPoint searches the Internet for relevant information to define words, phrases, and concepts. Search results shown on the task pane can provide useful context for the ideas you’re sharing in your presentations.

Get other Quick Start Guides

To download our free Quick Start Guides for your other favorite apps, go to https://go.microsoft.com/fwlink/?linkid=2008317.

Next steps with PowerPoint

See what’s new in Office Explore the new and improved features in PowerPoint and the other Office apps. Visit https://go.microsoft.com/fwlink/?linkid=871117 for more information. Get free training, tutorials, and videos for Office Ready to dig deeper into the capabilities that PowerPoint has to offer? Visit https://go.microsoft.com/fwlink/?linkid=871123 to explore our free training

  • ptions.

Send us your feedback Love PowerPoint? Got an idea for improvement to share with us? On the File menu, select Feedback and then follow the prompts to send your suggestions directly to the PowerPoint product team. Thank you!

PowerPoint

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Manage Outlook Groups Communicate with teams and share conversations, messages, calendars, and events. Display what you need Switch between the different Outlook features like Mail, Calendar, and People views. View connection status See your folder sync status and server connection status here. Navigate your mail folders Select a folder to see its

  • contents. To turn this pane on or
  • ff, select View > Folder Pane.

Read emails faster Dock the reading pane on the side or at the bottom to view messages where you want to. Quick Access Toolbar Keep favorite commands permanently visible. Explore the ribbon See what Outlook can do by selecting the ribbon tabs and exploring available tools. Customize the ribbon display Choose whether Outlook should auto-hide the ribbon. Find whatever you need Enter a keyword or phrase to look up Outlook commands, get Help, or search the Web. Show or hide the ribbon Select the pin icon to keep the ribbon displayed, or hide it again by selecting the arrow.

Quick Start Guide

New to Outlook? Use this guide to learn the basics.

Outlook

Your inbox, your way Sort and filter messages, and group messages by subject in conversation view

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Outlook

Set up your account

You can use Outlook 2016 as soon as you enter your account info. On the ribbon, select File > Info and then select the Add Account button. Next, sign in with your preferred email address, or use an account provided by your company or school.

Set up an Outlook group

If you’re running Outlook as part of an eligible Office 365 subscription, you can use Groups instead of distribution lists to more effectively communicate and collaborate with members of a team or an organization.

Attach files without searching

Need to attach a picture or a document? Outlook saves you time by keeping a list of your recently used files. Select the Attach File button while composing a new message or meeting invitation, and then select the file you want to attach. To join an existing group, start by searching for its name. On the ribbon, select Home, enter a keyword or phrase into the Search People box, and then select the group you want to join. To create a new group in Outlook 2016, On the ribbon, select Home, and then select New Items > Group. If you don’t see this as an option on this menu, contact the administrator of your Microsoft Office 365 subscription for more information. From the Inbox of any of your Groups, you and the other members can start or join a conversation, create or confirm team events, see a list of members, and get notifications about interactions on any of your shared posts.

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Easy to use Calendar tools and commands In Calendar view, the ribbon displays everything you need to manage every day, week, month, and year. Look someone up before scheduling Type a name and search to verify someone’s contact info before setting up a meeting. Sunshine required? Glance at the weather forecast to make sure your meeting or event won’t be rained out. View shared Calendars Focus on your own schedule or display any additional Calendars that have been shared with you by other people or Groups. Create new items in place Right-click anywhere to create a new meeting, appointment, or other event.

Outlook is more than just email

Easily switch between Mail, Calendar, People, and more.

Outlook

Search your calendar Start typing in the Search box to instantly find meetings and appointments. Switch your point of view Select to see how busy your days, weeks, and months are. Navigate your schedule While looking at the current day, week, or month, select the Back or Forward arrows to switch the current view. Look back — or way ahead Need to look up a past event

  • r want to schedule something

in the distant future? Select the small arrows to the left and right of the current month to skip to the day you want. Change your point of view Select to switch between Mail, Calendar, People, and more.

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Find whatever you need

Type a keyword or phrase into the Tell me what you want to do search box on the ribbon to quickly find the Outlook features and commands you’re looking for, to discover Help content, or to get more information online.

Look up relevant information

With Smart Lookup, Outlook searches the Internet for relevant information to define words, phrases, and concepts. Search results shown on the task pane can provide useful context to information you need to share with other people.

Get other Quick Start Guides

To download our free Quick Start Guides for your other favorite apps, go to https://go.microsoft.com/fwlink/?linkid=2008317.

Next steps with Outlook

See what’s new in Office Explore the new and improved features in Outlook and the other apps in Office 2016. Visit https://go.microsoft.com/fwlink/?linkid=871117 for more information. Get free training, tutorials, and videos for Office Ready to dig deeper into the capabilities that Outlook has to offer? Visit https://go.microsoft.com/fwlink/?linkid=871123 to explore our free training

  • ptions.

Send us your feedback Love Outlook? Got an idea for improvement to share with us? On the File menu, select Feedback and then follow the prompts to send your suggestions directly to the Outlook product team. Thank you!

Outlook