PEPS DIVISION March 2018 May 2, 2016 Texas Department of - - PowerPoint PPT Presentation
PEPS DIVISION March 2018 May 2, 2016 Texas Department of Transportation, Right of Way Division PEPS Trivia ? 10 Number of invoices processed annually $70 Billion Number of WA executed annually >1,600 Number of contracts executed
Texas Department of Transportation, Right of Way Division May 2, 2016
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10 Number of invoices processed annually $70 Billion Number of WA executed annually >1,600 Number of contracts executed annually $7 Billion Number of PEPS Employees 120 UTP Authority >350 Annual procurement for FY18 $1.4 Billion Annual Letting Authority >12,000 Texas ranking in the world economy
Professional E Engineering P Procurement S Services represents the consolidated procurement
and surveying contracts Mi Mission Work with our TxDOT customers and external partners to procure the most qualified consultants to deliver effective solutions for Texas Go Goals als Deliver the right projects; Focus
Stewardship; Optimize System Performance; Preserve our Assets; Promote Safety, and Value our Employees Va Values People, Accountability, Trust, Honesty
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Austin SCM Charles Davidson, PE
512-832-7315
San Antonio SCM Larry Wenger, PE
210-615-5971
Houston SCM Gail Morea, PE
713-802-5795
PEPS Division Director Martin Rodin, PE Business Operations Roy Gonzales
512-416-2034
Central SCM Jaime Vela, PE
512-416-2007
Dallas SCM Joe Jancuska, PE
214-320-6187
Norma Glasscock, PE
817-370-3675
Center of Excellence Dan Neal, PE
512-416-2667
Deputy Director Lucio Vasquez, PE
512-416-2039
El Paso SCM Efrain Esparza, PE
915-790-4313
FTE Allocation: 120
SCM for Divisions Kori Rodriguez, PE
512-416-2268
Executive Assistant Kristina Kottke
512-416-2037 512-416-2038
Division D Director – Martin L. Rodin Deputy D Division D Director – Lucio Vasquez Center o
Excel ellen ence e – Dan Neal Business O Operations C Center – Roy Gonzales
Fort W Worth S Service C Center – Norma Glasscock Austin S Service C Center – Charles Davidson Dallas S Service C Center – Joseph Jancuska Houston S Service C Center – Gail Morea San A Antonio S Service C Center – Larry Wenger El P Paso S Service C Center – Efrain Esparza Central S Service C Center – Jaime Vela Jr.
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Service C Center f for D Divisions – Kori Rodriguez
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Billion
Baseline Additional MAP-21 Proposition 7
Prop 7 significantly increases TxDOT Letting Volume
$4.3 .3 B Billion A Average L Letting ( (FY 2 2012 – 20 2016) 6) $6.5 .5 B Billion A Average L Letting ( (FY 2 2017 – 2025) 2025)
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NOTE: FY 19 to FY 20 are projections only.
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Architecture $6,000,000 Bridge Inspection $52,000,000 Bridge On/Off Replacement $9,000,000 Construction, Engineering, Inspection (CEI) $300,000,000 Critical Path Method Scheduling (CPM) $6,000,000 Engineering $1,000,000 General Engineering Consultant (GEC) $40,000,000 Geotechnical $19,000,000 Hydraulic $18,000,000 Other (describe in Comments) $16,000,000 Planning $17,000,000 Plans, Specifications and Estimates (PS&E) $400,000,000 Procurement Engineering (PcE) $20,000,000 Schematic $25,000,000 Schematic / Environmental $200,000,000 Schematic/Environmental/PS&E $45,000,000 Survey $60,000,000 Traffic Engineering $16,000,000 Traffic Signal Timing $5,000,000 Utility Engineering $12,000,000 Materials Engineering $12,000,000 Facilities Engineering $6,500,000 Independent Engineer (IE) $20,000,000 Traffic & Revenue (T&R) $5,000,000 Gr Grand To Total $1,3 ,310,5 ,500,0 ,000
Three categories make up 70% of the annual procurement. $900 Million annually
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http://comptroller.texas.gov
http://engineers.texas.gov
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/getting- started/precertification.html
http://www.txdot.gov/business/consultants/architectural-engineering-surveying/getting- started/administrative-qualification.html
http://ftp.dot.state.tx.us/pub/txdot-info/des/cco/professional_services/projected_contracts.pdf
Getting S Started
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§ Automated Admin Qualifications and Precertifications § Immediate Disqualification notification § Over 50 new precertifications in FY 2018 § Better mix of Indefinite and Specific Deliverable contracts § General Engineering contracts are Specific Deliverable § Q&R focus on team experience without TxDOT references § Project manager and task leader replacement § Electronic Statement of Qualification submittal § Removing Statement of Qualifications from Federal § Automating NLC experience check
f 1 hour o
more
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October 11, 2017 “Hi Harry, I would like to thank you for a great de-
looking for when soliciting a project specific
different criteria in the future, I believe I’ve got some idea on how to improve our submittals.” August 17, 2017 “Chris, I’ve been the PM on Dallas Survey contracts for almost 30 years and today’s debrief was the most comprehensive and informative I have ever received. Thank all of you very
initial r rate ca card § In Indicate i if p f previ vious s similar rates r recently n negotiated § PEPS h has e expanded t the r range
f the N Negotiations R Rate T Tool § Recommend p proceeding t to l live negotiation a after t two r rounds § No m more 2 24 h hour g gauntlets § Added a an a appeal p procedure i in the p process f for T TxDOT t to b be able t to w walk a away fr from contract n negotiation
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Se Sent: Thursday, January 25, 2018 9:26 AM To To: Shirin Helmi Su Subject: contract negotiation summary Shirin, I wanted to send you an email summarizing my experience on the recent contract negotiations for contract 36-7IDP5075. I thought the overall process was a lot smoother and easier than the previous indefinite deliverable contract I negotiated. Thank you and I look forward to working together in the future. Se Sent: Tuesday, October 17, 2017 9:12 PM To To: Martin Rodin Su Subject: Fwd: Positive PEPS Negotiation Experience. Martin, Since we are quick to come to you with complaints, I wanted to pass along positive feedback from our team in a recent contract negotiation involving Phillip Howlett in PEPS. The team felt that they were treated fairly and with respect while working thru the contract details with Phillip and that the result was achieved with a minimum of extra time and energy. Thank you for your efforts to improve the effectiveness and efficiency of these discussions.
f DE/DD i in executing p project p portfolios § New W WA m metric o
f 50 d days t total § Weekly s staff m f meeting i in P PEPS w with all S Servi vice C Center M Managers § Monthly w work a authorization r report to S Senior L Leadership § Shared r revi view/checklist w with C CSD § Enforcing H HUB a and D DBE g goal a at work a authorization § Reporting o
fee a as a a p percent o
f construction c cost § Reduced h holdout f for c contingencies
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f invoices h has doubled i in l last 3 3 y years § Payment o
f invoices i is required w within 3 30 d days
we m must p pay i interest § Payments o
time h have increased fr from 8 88% o
time t to 9 99% o
time o
the l last t three y years § Best p practices m memo fr from B Bill H Hale r regarding allowable r reductions o
f less t than 1 1% i in l lieu o
f invoice r rejection
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f completed evaluations i increasing § Rolling o
new e evaluation system i in P PSCAMS § Tracking e evaluations p per Sunset g guidelines § Monthly p progress r report going o
to a all D DE/DD § District a and D Divi vision approval b built i into n new evaluation p process § Appeal p procedure t through PEPS D Divi vision D Director i in new e evaluation p process
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Start applying for these in March 2018. New precertifications will start being used in September 2018.
f best C CEI p I practices § Preparing a an e executive r report with r recommendations § Proposed s sanctions a and r required tr training § Needs c commission a approval § Ultimately r rely l less o
preclusion as o
mitigating t tool
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