Payroll Department Updated for the 2017-2018 School Year Sharyland - - PowerPoint PPT Presentation
Sharyland Independent School District Payroll Department Updated for the 2017-2018 School Year Sharyland ISD Business Office Staff Phone Number: (956) 580-5200 Payroll Dept. Fax: (956) 580-5216 Business Ofc. Main Fax Number: (956)
Updated for the 2017-2018 School Year
Sharyland ISD
Business Office Staff Phone Number: (956) 580-5200 Payroll Dept. Fax: (956) 580-5216 Business Ofc. Main Fax Number: (956) 580-5229 Insurance Dept. Fax: (956)580-5224
Name Extension Title Cynthia Thorman 1036 Payroll Director Sylvia Medellin 1021 Payroll Clerk Irma De La Cerda 1048 Payroll Clerk Daysi Cavazos 1010 Payroll Clerk
Mo nthly Pa y Da te Pa yro ll Cut-Off Da te
* Due to Pa yro ll Da te
Aug ust 25, 2017 Aug ust 4, 2017 Aug ust 4, 2017 Se pte mb e r 25, 2017 Se pte mb e r 1, 2017 Se pte mb e r 1, 2017 Oc to b e r 25, 2017 Oc to b e r 6, 2017 Oc to b e r 6, 2017 No ve mb e r 17, 2017 Oc to b e r 27, 2017 Oc to b e r 27, 2017 De c e mb e r 22, 2017 De c e mb e r 1, 2017 De c e mb e r 1, 2017 Ja nua ry 25, 2018 Ja nua ry 5, 2018 Ja nua ry 5, 2018 F e b rua ry 23, 2018 F e b rua ry 2, 2018 F e b rua ry 2, 2018 Ma rc h 23, 2018 Ma rc h 2, 2018 Ma rc h 2, 2018 April 25, 2018 April 6, 2018 April 6, 2018 Ma y 25, 2018 Ma y 4, 2018 Ma y 4, 2018 June 25, 2018 June 1, 2018 June 1, 2018 July 25, 2018 July 6, 2018 July 6, 2018 Aug ust 24, 2018 Aug ust 3, 2018 Aug ust 3, 2018
* Extra duty pay request forms must be in the payroll office by 5:00 pm of Due to Payroll date. All forms received after Due to Payroll date will be included the following month.
TRS states that a Texas school district employee is not permitted to advise a district employee of their rights regarding their retirement funds or specific deposit information. For more information please contact the Teacher Retirement System of
1-800-223-8778. Additional information can also be located on their website: www.trs.state.tx.us New members will receive a packet from TRS. Complete the information and return it to TRS as soon as possible. Your TRS file will not be complete until they receive the forms in that packet. Please notify the payroll office if you have a change of name, address or wish to make a beneficiary change. We will forward these changes to TRS.
A full-time employee of Sharyland I.S.D. is required to participate in the Teacher Retirement System of Texas (TRS). An amount of 7.7% of the paid salary is deposited to the employee’s account through payroll deduction every month an employee receives a payroll check. This amount is considered the member’s deposit. An additional deduction of .65% is transferred to TRS for contribution to the TRS-care fund. This is a pooled account and not part of the individual employee’s retirement account. These amounts are shown as deductions on the pay stub. The district also contributes .75% of paid salary for every TRS member in the district. The money is also applied to the TRS-care fund. This amount is shown as a benefit on the pay stub. Any new employee that is not a current member of TRS will become a member as soon as the district reports the first payroll deposit. SISD will pay an amount of 6.8% during the first 90 days of a new member’s
member will contribute the standard 7.7% and .65% without any waiting period.
Coaching stipends Band and choir stipends Cheerleading and Dance stipends Master degree stipends Technology stipends Science, Math and Special Education stipends are included in the yearly salary, which is divided over 12
by either the campus, the department or by the personnel office. A breakdown of your pay may be viewed on Employee Access.
Other extra duty payments are paid monthly. Extra duty timesheets are available on the payroll page of the Sharyland ISD website. The forms must be completed and signed by the employee and campus administrator. To prevent delay in payment, ALL required information and documentation must be included. All non-exempt employees must attach timesheet(s) and comp time balance print-out to all requests for pay. Extra duty timesheets must be turned in on a weekly basis to a person designated by the campus/department administrator, then forwarded to the payroll office. The payroll office must receive all completed extra duty timesheets by the due dates
correction fluid or correction tape.
extra duty timesheet form
monthly pay dates & cut-off schedule
monthly pay dates & cut-off schedule
This is general information only as it may affect an employee’s payroll. Please refer to the insurance department of Sharyland ISD for precise, up-to-date information.
Enrollment into 403(b) plans can be done at any time. Forms are available in the payroll, insurance office or at: http://www.tsacg.com/individual/plan- sponsor/texas/sharyland-isd/ Completed forms are forwarded to the district’s 3rd party administrator for their audit and approval. Sharyland I.S.D has a list of authorized vendors; an employee cannot enter a new agreement with any company not listed on the Authorized Investment Provider List located at: http://www.tsacg.com/individual/plan- sponsor/texas/sharyland-isd/ Please allow up to 30 days for processing. Please contact the insurance department for information if you prefer to enroll in a 457 plan.
United Way of South Texas Texas Tomorrow fund-employee should contact TTF directly. Professional dues (ATPE, TFT, TSTA etc.)-employee or the
Child support payments, Income tax levies, student loan garnishments-information is sent to the payroll office from governing body. Program fees for the Alternative Certification programs-
Contact the Sharyland Human Resource Office to make sure you start the deduction for this program in September.
direct deposit form
direct deposit form
All absences are to be reported through Skyward Time-Off, though Employee Access. Employees requiring a substitute will click on the “Substitute Needed” button and will be routed to SEMS (Substitute/Employee Management System) to enter a substitute request. Information will be entered by the employee or campus representative. The district’s substitutes rely on the accuracy of the entries for their pay. Sick leave balances can be viewed on a monthly basis through Employee Access.
When you use more days than available you will be in a dock situation. Family Medical Leave Act: Please contact the Human Resources Office prior to a planned FML absence or as soon as physically possible during an unplanned FML
as a FML absence. Excessive absences: Employee’s checks will be docked when he/she is absent more days than the number of sick leave days available. The dock amount is equal to the employee’s daily rate for every day that exceeds the balance.
Personal Leave: Requests for personal leave are to be submitted according to board policy. personal leave request form
Skyward Time-Off will only accept leave request entries for available leave. If no leave is available, the absence must to recorded as unpaid.
All full-time school personnel are eligible for ½ day local and ½ state personal per 18 days of service up to a maximum of 5 days each per year. Absences due to personal business will be deducted from state personal leave. Overuse of personal leave will result in a payroll dock situation. Local leave can accumulate to 30 days for professional employees and 10 days for all other full-time employees. There are no limitations on accumulation of state personal leave. Check School Board Policy On-line for more leave information.
Notify the payroll office of the following changes as they occur:
Forms are available on-line on our district website at www.sharylandisd.org.