P. Faugeras 13 January 2000 updated 4 May 2000
Management Tools for the LHC Project Management Tools for the LHC Project Contents • Why do we need Management Tools? – Overview of LHC Project – Management Problems related to LHC • The LHC Hardware Baseline – Motivation, the project life cycle. – The different project management structures : (P&Layouts, PBS, CFU, ABS, MTF, 3D models,… ) – Computer tools • Configuration Management – Quality Assurance – Procedures for system definition and change control – Planning and Scheduling • Experience & Conclusion P. Faugeras 4 May 2000
Management Tools for the LHC Project Why Management Tools for LHC? Phases in form er CERN Projects Phases in form er CERN Projects • CERN strategic plan • CERN strategic plan – What is the best machine to build for which Physics • Preparatory Phase • Preparatory Phase – Small Design Study Team – R&D Work only in specific fields – End Product: Design Report Approval Phase • Approval Phase • – Budget estimate and Planning for decision Execution Phase • Execution Phase • – Project duration < 5-7 years – Systems were separated (“Orthogonal”) – Resources adequate to fulfil planning, – Money was not a big problem P. Faugeras 4 May 2000
Management Tools for the LHC Project Why Management Tools for LHC? LHC differences LHC differences from form er CERN Projects from form er CERN Projects Project evolutions evolutions and and resources resources • Project • � conceptual design stage extended over many years conceptual design stage extended over many years � � construction over 10 years, exploitation > 20 years construction over 10 years, exploitation > 20 years � � declining human resources, retirement declining human resources, retirement � � limited budget, external contributions limited budget, external contributions � • Project organization organization • Project � Work distributed through various existing Divisions Work distributed through various existing Divisions � � specialized Committees and Working Groups specialized Committees and Working Groups � • External External I nstitutes & Firm s I nstitutes & Firm s • � in charge of design and supply of complete sub-systems in charge of design and supply of complete sub-systems � � request for correct and accurate definition of interfaces request for correct and accurate definition of interfaces � P. Faugeras 4 May 2000
Management Tools for the LHC Project Management Structure Project Managem ent Com m ittees Divisions • Project Leader L. Evans AC Accelerators Directorate Unit • Chairman of the LHC Management Board DSU Directorate Services Unit Project Leader's Office: MB • Non-Member State Collaborations P. Bryant FI Finance LHC Management Board • Chairman of the LHC Specification Cttee • Budget and Human Resources M. Buhler- SPL Supplies, Procurement & Logistics • TC Local Affairs and Environment Broglin TI S Technical I nspection and Safety Com. • Technical Committee Technical Coordination and Planning P. Faugeras • DQA, Chairman of the TCC Engineering Support and Technology • EST Project Safety Coordinator A Faugier Informatics Support - Exp. Areas • INB • • SC TCC PLC LEMI C MARI C SL-TC Project Leader's Secretary ST Technical Support J. Karlson Forestier PS Proton Synchrotron • LHC Division Leader Ph. Lebrun • Collaboration with France SL SPS + LEP • W orking Groups Parameters and Layouts P. Lefèvre • Chairman of the PLC LHC Large Hadron Collider • SL Division Leader S. Myers • Chairman of SL-Tech Cttee SC : Specification Committee • Collaboration with Japan and US T. Taylor • TCC: Technical Coordination Committee Chairman of the MARIC PLC : Parameters & Layout Committee LEMI C: LHC Experiment Machine Interface Cttee MARIC : Main Ring Committee SL-TC : SPS + LHC matters in SL Committee External Collaborations LHC Experim ents USA Russia Japan I ndia Canada ALI CE ATLAS CMS LHC-B TOTEM Host States P. Faugeras 4 May 2000
Management Tools for the LHC Project LHC Working Groups P. Faugeras 4 May 2000
Management Tools for the LHC Project Why Management Tools for LHC? LHC differences LHC differences from form er CERN Projects from form er CERN Projects • External Constraints Constraints • External • • Installation in the existing LEP tunnel Installation in the existing LEP tunnel • Need for minimizing physics interruption • Need for minimizing physics interruption • Interference with other CERN projects (NGS) • Interference with other CERN projects (NGS) • Obligation to com ply w ith Obligation to com ply w ith I NB regulations I NB regulations • • Size and and com plexity com plexity of the project of the project • Size • CERN must cover design, purchasing, fabrication, test, • CERN must cover design, purchasing, fabrication, test, installation, commissioning, running and dismantling. installation, commissioning, running and dismantling. • New technologies: Superconductivity, Cryogenics, UHV, ... • New technologies: Superconductivity, Cryogenics, UHV, ... • • Interaction in between different systems (e.g. SSS) Interaction in between different systems (e.g. SSS) • Technical difficulties for maintenance and improvement. • Technical difficulties for maintenance and improvement. P. Faugeras 4 May 2000
SL/AP: Optics EEWG: Powering LHC/ICP LHC/MTA: measurements EST/ESI, EST/ESM, EST/SU CNRS CNRS CEA LHC/ACR LHC/ICP LHC/CRI LHC/VAC EST/ESM CNRS CNRS LHC/ICP CEA LHC/VAC LHC/MMS SL/BI LHC/ACR LHC/CRI P. Faugeras 13 January 2000
Management Tools for the LHC Project Installation & Maintenance Problems P. Faugeras 4 May 2000
Management Tools for the LHC Project The LHC project phases Proposal Dismantling Detailed Operation Construction Design Maintenance Phase Machine INB Design Hardware Installation Safety Report Report Baseline Layouts P. Faugeras 4 May 2000
Management Tools for the LHC Project The Hardware Baseline The basic ingredients in the design phase The basic ingredients in the design phase The Hardw are Baseline Baseline • • The Hardw are – Collection of valid documents filed according to the PBS (Project Breakdown Structure) and maintained with EDMS (Engineering Data Management System) – Project evolution implies Configuration Managem ent – Accessibility world wide Quality Assurance Plan • Quality Assurance Plan • – Defines the rules of the gam e , but kept to a minimum – aims at the best machine for the low est cost and built in the prescribed tim e span. P. Faugeras 4 May 2000
Management Tools for the LHC Project The Hardware Baseline: Layouts & Parameters Param eters: What it means to be a Dipole of Type A Dipole of type A : to go into position Optics, Engineering A of half-cell 32R2 parameters n o i t e a d c o o l c t n t e n m e p m i u p q i u e q Physical Layout of the Collider e Physical Param eter Layout The Layout is a description Data Data of w here to put w hich collider components 1 2 3 D1 D2 4 5 6 7 A B 8 A B 9 A B 10 A B 11 A B C 12 ... A B C 32 A B C 33 A B C 34 x 7Ri .. 4Ri 8Ri 9Ri 10Ri 11Ri 12Ri 32Ri 33Ri 34Ri IP i IT Ri MS Ri DS Ri P. Faugeras 4 May 2000
Management Tools for the LHC Project LHC Hardware Baseline: PBS (2) It subdivides the project in sub-projects and clearly identifies the person in charge of each sub-project: the Project Engineer It gives a list of the ingredients that will be LBA necessary to construct Dipole Magnet the different com ponents Project of the collider It also contains the seed for the com plete inventory of the purchased collider components: link to CFU P. Faugeras 4 May 2000
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