“OVERVIEW ON RULES AND FORMS” UNDER THE COMPANIES ACT, 2013
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OVERVIEW ON RULES AND FORMS UNDER THE COMPANIES ACT, 2013 25/09/2013 1 INDEX CHAPTER TOPICS CHAPTER I PRELIMINARY CHAPTER II INCORPORATION OF COMPANY AND MATTERS INCIDENTAL THERETO CHAPTER VI REGISTRATION OF CHARGES DECLARATION AND
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CHAPTER TOPICS
CHAPTER I PRELIMINARY CHAPTER II INCORPORATION OF COMPANY AND MATTERS INCIDENTAL THERETO CHAPTER VI REGISTRATION OF CHARGES CHAPTER VIII DECLARATION AND PAYMENT OF DIVIDEND CHAPTER IX CSR RULES SECTION 135 CHAPTER-XI APPOINTMENT AND QUALIFICATIONS OF DIRECTORS CHAPTER XII MEETINGS OF BOARD AND ITS POWERS CHAPTER-XVI PREVENTION OF OPPRESSION AND MISMANAGEMENT
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CHAPTER TOPICS CHAPTER-XVIII REMOVAL OF NAMES OF COMPANIES FROM THE REGISTER OF COMPANIES CHAPTER XIX REVIVAL AND REHABILITATION OF SICK COMPANIES Chapter- XXII COMPANIES INCORPORATED OUTSIDE INDIA CHAPTER XXIV REGISTRATION OFFICES AND FEES
CHAPTER –XXIX MISCELLANEOUS
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For the purposes of clause (42) of section 2 of the Act, the phrase ‘electronic mode’ means carrying out, business electronically including, but not limited to:-
(i) business to business and business to consumer transactions, data interchange and other digital supply transactions; (ii) offering to accept deposits or subscriptions in India or from citizens of India; (iii) financial settlements, web based marketing, advisory and transactional services database services and products, supply chain management; (iv) online services such as telemarketing, telecommuting, telemedicine, education and information research; and (v) all related data communication services, whether conducted by e-mail, mobile devices, social media, cloud computing, document management, voice or data transmission or otherwise.
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“Total Share Capital”, for the purposes of sub- sections (6) and (87) of section 2, means aggregate of the
Related party 1.3. For the purposes of clause (ix) of sub-section (76) of section 2, the following persons, with reference to a company, shall be deemed to be a related party-
associate company of such company or his relative;
subsidiary or associate company i.e. personnel of the company or its holding, subsidiary or associate company who are members of core management team excluding Board of directors comprising all members of management one level below the executive directors, including the functional heads.
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Notwithstanding amendment of these rules from time to time, these rules shall be reviewed once in three years. In order to grant flexibility in management and operations of the Corporates, a very important provision has been added in the Rules which says;
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Eligibility criteria:
182 or more days during the last financial year)
One person can open only 5 OPC, While incorporation of OPC, person shall be only member and he has to appoint one nominee who will become the member of OPC in the event of first person’s death or his incapacity to work, Such nominee shall give his written consent and nominee can be changes or nominee can himself withdraw his consent to act as such, OPC shall act as Private Limited Company subject to some privileges and exemptions.
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Compulsory conversion of OPC into a Public & Private Company
OPC shall be ceased to be entitled as such if it exceeds: Voluntary conversion of OPC into Private or Public Company is also permitted
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Abbreviations are not allowed, In case, any company changes its business activity and the present name is not in line with the new activity then such company shall, within six months from the date of change of activity, change its name. At time of applying the name, the applicant shall declare whether the name applied are being used or have been using for last five years or not, in any form of business constitution like LLP, Firm, etc. in case of yes, then NOC from its partners, associates for using the name. For incorporation of Section 8 Company (Non Profit Organisation), the name shall include the words like foundation, association, council, forum, etc. Upon change of name of the Company, the old name gets freed but such name shall not allowed to be taken by any other Company for three years from date of change of name,
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Affidavit from the subscriber that he/ she has not been convicted of any offence under any Companies Act during the last 5 years and all the documents/ information are true. In addition to personal details subscriber shall also give PAN and one address proof and in case of foreign national, Passport is compulsory as ID proof. Every subscriber and First Directors, shall furnish specimen signature duly verified by their respective Bankers. First director shall give the particulars of his interest in other body corporate or other firms.
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Shifting of registered office shall not be allowed if any inquiry, inspection or investigation has been initiated or any prosecution is pending against the Company, Name change shall not allowed if the company has defaulted in filing annual accounts
matured deposits or debentures or any interest thereon.
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The charges requiring registration are now specified in the rules. Registration of the charge with particulars of charge and instrument evidencing charge required to be filed with Registrar within the period of thirty days of its creation. Charge created by way of hypothecation of a motor vehicle shall not require registration unless the financier ,so requires. Requisite disclosure required to be made in the Balance Sheet. Verification process of Instrument evidencing charge specifically provided for, for e.g. different process defined for property situated in India or outside India.
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The application for condonation can be submitted to registrar within three hundred days
such belated delay shall not adversely affect rights of any other creditors of the company to be provided for. Intimation regarding satisfaction of charge also to be given within 30 days of
registrar within three hundred days of satisfaction of charges. Any delay beyond 300 days in creation, modification and satisfaction of charge to be condoned by Central Government.
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REGISTER OF CHARGES - The particulars of charges maintained on the MCA portal shall be deemed to be the register of charges. The register shall be open to inspection by any person on payment of fee . Company is also required to maintain Register of Charges with prescribed particulars therein; to be authenticated by secretary or other officer authorized by the Board.
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Within 90 days of transferring any amount to unpaid dividend account, the company is required to prepare a statement in Form No. 8.1 The statement is required to be place on the company’s website and on any other website approved by the Central Government in .pdf format. The rules prescribed the manner in which the statement is to be placed on the website.
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Any money transferred to the Unpaid Dividend Account by a company which remains unpaid or unclaimed for a period of seven years shall be transferred to the Investor Education and Protection Fund. A copy of duly stamped Challan evidencing deposit of the amount into the Fund shall be filed by the company. The rules prescribed the manner in which the unpaid amount is to be transferred to the fund. The company shall keep a record consisting of details of the persons in respect of whom unpaid or unclaimed amount has remained unpaid
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For a period of eight years from the date of such transfer to the said Fund and the Authority shall have the powers to inspect such records. All shares in respect of which dividend is unpaid or unclaimed shall be transferred in the name of the Fund; voting rights thereon to remain frozen and benefits credited to IEPF suspense account. The rule prescribes the manner of transfer of shares. The authority may suo motu call upon any company to pay the amount due to the fund.
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Specific provision of claiming refund by any person, whose unclaimed dividend, matured deposits, proceeds of matured debentures, application money due for refund, or interest thereon, sale proceeds of fractional shares, redemption proceeds of preference shares, etc. has been transferred to the Fund, is provided for. Such application to be disposed of by the authority within thirty days from the date of receipt of the application of refund and any delay beyond 30 days is required to be justified.
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CORPORATE SOCIAL RESPONSIBILITY
profits from branches outside India
the implementation year , specifying modalities of execution in the areas/sectors chosen and implementation schedules for the same.
with social and environmental priorities and processes in order to create shared value.
not be part of business profits of a company
average net profits, b. any income arising therefrom c. surplus arising out of CSR activities
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CORPORATE SOCIAL RESPONSIBILITY
normal course of business
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Woman director to be appointed by :
Every listed public Company to have at least one-third of the total number of directors as Independent Directors (ID) Central Government to prescribe the minimum number of Independent Directors in case of any class or classes of public Companies. Public Companies having paid up share capital of Rs. 100 cr or more, Public Companies having turnover of Rs. 300 cr or more, Public Companies which have, in aggregate, outstanding loans or borrowings or debentures or deposits, exceeding Rs. 200 cr) Every existing company to have IDs within one year from commencement of the Act or from the date of notification of the Rules
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BOARD TO ENSURE - Appropriate balance of skills, experience and knowledge in
research, corporate governance, technical operations other disciplines related to the company’s business AND DISCLOSE IN BOARD REPORT DATA BANK with details of the person eligible and willing to be appointed as independent director to be prepared by any body, institutions as authorized by CG (as may be notified by CG). Responsibility of due diligence for appointment of independent directors to be
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A listed company may suo moto or upon the notice of not less than five hundred or one-tenth of the total number of small shareholders, whichever is lower, elect a small shareholders’ director from amongst the small shareholders) The director shall be considered as independent upon submission of such declaration and shall not be liable to rotate by rotation. Term of director shall not exceed a period of three consecutive years After the expiry of the term, director shall not be eligible for re-appointment No person to hold such directorship in more than two companies.
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Information requirement to be given in such register substantially enhanced with details of securities held in the company, its holding company, subsidiaries, subsidiaries of the company's holding company and associate company also required to be disclosed
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The procedure of conduction of Board Meetings through Video Conferencing is specifically provided for, with major responsibilities casted upon the Chairman of the Company and Company Secretary.
An important provision provides that every director who attended the meeting, whether personally or through video conferencing or other audio visual means, shall confirm or give his comments, about the accuracy of recording of the proceedings of that particular meeting in the draft minutes, within seven days after receipt of the draft minutes failing which his approval shall be presumed. This provision is very important as far as the liability of Directors is concerned. MATTERS NOT TO BE DEALT IN MEETING THROUGH VIDEO CONFERENCING
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To approve the annual financial statements; and To approve the board’s report.
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Every listed company
crore rupees or more; or
loans or borrowings or debentures or deposits exceeding two hundred crore rupees.
Every other public company
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institutions in excess of fifty crore rupees;
employees and directors who avail of the mechanism Audit committee to play crucial role in establishment of Vigil Mechanism.
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personnel one level below the KMP;
constituting five percent or more of the paid- up share capital and free reserves of the investee company.
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1.Duty of directors to to disclose their interest at the meeting held immediately after the date of notice 2.All the notices to be kept at registered office and shall be preserved for eight years from the end of financial year to which it relates
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No company registered under Section 12 of SEBI Act, 1992 shall take any inter- corporate loan or deposits in excess of limits mentioned in the applicable regulations. (Applicable to stock-broker, sub- broker, share transfer agent, banker to an issue, trustee of trust deed, registrar to an issue, merchant banker, underwriter, portfolio manager, investment adviser and such other intermediary) Company to maintain register to include specified detail which shall be authenticated by Company Secretary of the Company or any other person authorized by the Board. Special resolution required to be passed in certain cases
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In case of application for Oppression: Copy of application to be served on concerned Company and such
Copy of application made to be served on the RD and ROC Application cannot be withdrawn without the leave of the NCLT
PREVENTION OF OPPRESSION AND MISMANAGEMENT
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NUMBER OF MEMBERS for filing application;
10% of total number of members, whichever is less Or
company Subject to the members having paid all calls or other sums due NUMBER OF DEPOSITORS for filing application:
whichever is lesser Or
deposits of company
CLASS ACTION SUITS
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PUBLICATION OF NOTICE
the application for class action:
registered office of the company is situated and atleast 1 English newspaper of that state;
securities are listed.
CLASS ACTION SUITS
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members/depositors;
CLASS ACTION SUITS
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directors of intention to remove name of company
taken up or where completed prosecutions arising out of such inspection or investigation
pending or where prosecution if any, is pending with court
default in repayment of them
REMOVAL OF NAMES OF COMPANIES FROM THE REGISTER OF COMPANIES
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Suo Moto application by Company: In Form 18.2 stating all grounds accompanied with documents mentioned in the Rules Public Notice: ROC to cause a Public Notice to be published in Form No. 18.4 Manner of Publication: Also provided in Rules ROC to put names of companies to whom notice has been issued on the Ministry’s website
REMOVAL OF NAMES OF COMPANIES FROM THE REGISTER OF COMPANIES
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SICA were applicable to INDUSTRIAL COMPANIES only
entrusted with the Secured Creditors, representing 50% or more of the outstanding debt of the Company.
convening the meeting of Secured Creditors to ascertain whether the revival of the Company can be done based on the submissions
management of the Company
REVIVAL AND REHABILITATION OF SICK COMPANIES
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up subject to consent of secured creditors having 75% in value
the promotion, formation or management of the sick company has misapplied or retained any money or property of the sick company or has been guilty of any misfeasance or breach of trust, it may order to repay the money or property with or without interest as it thinks just and proper.
established for rehabilitation, revival and liquidation of sick companies.
REVIVAL AND REHABILITATION OF SICK COMPANIES
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Creditors and the Company itself and vice versa provided for
Administrator or Tribunal prescribed
convened: provided
process
the district and one in English newspaper circulating in that district
winding up order is not passed)
REVIVAL AND REHABILITATION OF SICK COMPANIES
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IMPORTANT FORMS
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electronic or otherwise, shall within thirty days of establishment file with the registrar application for registration of Foreign Company,
attached,
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Accountant in India,
months of closure of financial year and Registrar may extend the period not exceeding three months,
and there shall be annexed or attached thereto the following statements:
party of the Foreign Company.
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Company incorporated outside India whether having place of business in India or not or will or will not establish place of business can issue IDRs,
million,
preceding years,
All the above conditions are in addition to the SEBI guidelines. Procedure for issuance of IDRs has been elaborately defined in the Draft Rules.
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for the registration of companies
Central Government
by CG
________ (Place and State)”
return, declaration, memorandum, articles, particulars of charges, or any other particulars
filed in computer readable electronic form, in portable document format others
REGISTRATION OFFICES
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Appointment of Officers: Central Government may appoint Adjudicating officers (“AO”) for adjudging penalties under the Act SCN: Before adjudging, AO will issue written notice to company, giving notice period (not less than 14 days) Inquiry: AO may conduct inquiry if he is of the opinion that an inquiry should be held Appearance: Notice will be issued fixing the date of Appearance Order: After hearing AO shall pass an order in writing, dated and signed Copy: Copy of order to be serviced to concerned company and officer in default, and Central Government
ADJUDICATION OF PENALTIES
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made as result of default
result of the default
ADJUDICATION OF PENALTIES
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Private Company: 2 directors OPC: 1 director (rotation of directors not applicable)
DORMANT COMPANY
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initiate striking off
found functioning, and may accordingly remove the name from register as well as take action as per chapter regarding Removing of Names of Companies from Register of Companies
DORMANT COMPANY
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estd by CLB to be transferred to NCLT and NCLAT and shall vest in them respectively for settling of their claims
nominees as per the provisions of Employees Provident Fund and Miscellaneous Provisions Act, 1952 or the Superannuation fund or the welfare fund or other fund
DISSOLUTION OF CLB
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Many new forms have been included in the Rules. The Ministry has made efforts to make Indian Inc. self regulatory by introducing new forms for intimation and doing way with many of the approvals that were required earlier. Now the information required in the forms is to be more detailed. It is evident that the new Companies Act seeks that the information to be provided by the companies to the statutory authorities and investors should be as clear and transparent as possible. A note has been inserted at the bottom of the forms for making the officials of the companies aware of the punishment for false statement and certification.
Cor
porate P e Prof
ssiona nals s Group
D-28, South Extension –I, New Delhi-110 049 Ph: +91.11.40622200; Fax: +91.11.40622201; E: pkvijay@indiacp.com
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