Overview of the New Unit Activity Reporting Module Announcements - - PowerPoint PPT Presentation

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overview of the new unit activity reporting module
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Overview of the New Unit Activity Reporting Module Announcements - - PowerPoint PPT Presentation

Feb 18, 2023 101 likes •549 views

Overview of the New Unit Activity Reporting Module Announcements Introduction and announcements: All lines will be on mute. Please use the Chat with presenter option on the left hand side of your screen to ask questions. Answers will

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Overview of the New Unit Activity Reporting Module

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Announcements

Introduction and announcements:

  • All lines will be on mute.
  • Please use the Chat with presenter option on the left hand

side of your screen to ask questions. Answers will be shared later in the call.

  • Follow the conversation live on Twitter using #MRCActRpt.

We will share notes from presenters as well as take and answer question right along with the ReadyTalk session.

  • If you experience technical difficulties with Ready Talk, exit

and re-enter the meeting.

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Purpose of the Webinar

  • Overview of the Unit Activity Reporting Project
  • Review of Changes to the Reporting Module
  • Upcoming – What to Expect for Unit Activity Reporting in

the Future

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Why is Reporting Activities Important?

  • Demonstrates the value of

the MRC at the local, state, and national levels

  • Documents the work being

done by the MRC on a regular basis

  • Strengthens the MRC

network

  • Justifies the MRC budget
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The MRC network is fantastic at reporting unit activities!

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FY 2013 Reporting Goal

  • Challenge: Each unit to report at least one activity per

month

  • 420 units met the challenge
  • Overall - a record-setting 14,760 activities reported!
  • FY14 challenge: report two activities per month
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Why was the module revised?

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Goals of the Project

Two Primary Goals: Outcome

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Unit Activity Reporting Work Group

  • Local Representatives:
  • Jean Roma: Cape Cod MRC
  • Taylor Radtke: W Nevada MRC
  • State Representatives:
  • Jennifer Freeland: Virginia MRC
  • Rick Miller: Florida MRC
  • Regional Representatives:
  • Jeannette Tandez: Region V West
  • Sonia Jordan: Region VII
  • DCVMRC Representatives:
  • CAPT Paul Reed
  • LCDR Skip Payne
  • LT Katie Hager
  • Grace Middleton

Thank you to the workgroup for all of your help with the project!

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DEVELOPMENT

How was the new module developed?

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Review of Current Data

  • Collected & analyzed previously reported activities

Asked….

  • What makes sense?
  • What needs to be revised?
  • What needs to be added?
  • What needs to be removed?
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Input from ASPR

(Assistant Secretary for Preparedness & Response)

How can our data be valuable to you?

  • Tracking of emergency response activities
  • Economic impact of activities
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Input from YOU!

  • Members of Unit Activity Reporting Work Group
  • Every piece of the module was reviewed by the

work group

  • Work group able to test the module
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CHANGES TO THE MODULE

What to expect with the new reporting module

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Accessing the Reporting Module

  • New Module is in the same location:
  • Log into the MRC website

https://www.medicalreservecorps.gov/Account/Login.aspx

  • Click on “Add/Edit Unit Activity”
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Accessing the Reporting Module (cont’d)

  • Can also access through your unit profile
  • Click on the “Unit” tab and then on your unit name
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Unit Activity Reporting Module

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Notable Changes

  • 1. Module divided into emergency & non-emergency

activities

  • 2. Report builder design
  • 3. Robust economic calculator
  • 4. Summary report
  • 5. Enhanced guidance
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Module Split

Emergency Response Incidents vs. Non-Emergency/Public Health Events

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Emergency Response Incident - Highlights

  • Only emergency response activations fall under

Emergency Response Incidents.

  • Will collect data unique to emergency response.
  • For example:

– Mission support – Requesting entity – After Action Report (AAR)

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Emergency Response Highlights

  • One popular feature: “Rate your Response”
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Non-Emergency/Public Health Event - Highlights

  • Majority of the time, you will use the Non-

Emergency/Public Health Event side of the module

  • This side is shorter and concise to encourage your

reporting

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  • Q. How will I know on which side to

report my activity?

  • A. Only activations for Emergency Response Incidents will

be reported on the Emergency Response side.

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Reporting Examples

Sample Activity Module Side Volunteers work a First Aid Station Non-Emergency/ Public Health Event Volunteers attend an ICS training Non-Emergency/Public Health Event Distribution of community preparedness materials Non-Emergency/Public Health Event Volunteers worked in a shelter following a flood Emergency Response Incident Public health emergency (i.e. H1N1) Emergency Response Incident Volunteers assisted first responders with Search & Rescue incident Emergency Response Incident

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Report Builder Design

  • The new module is in report builder format
  • Answer one question at a time as you ‘build’ your report for

submission

  • You will have a chance to review your report in summary

format before submitting it

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Report Builder Highlights

  • Sample report prior to submission
  • Can edit (by using “Previous” button) or print at this point
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Robust Economic Calculator

  • Unit leaders will have access to a built-in calculator to

track economic impact of volunteer hours by profession.

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Calculator Highlights

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Calculator Highlights (cont’d)

  • Non-Public Health/Non-Medical and Other Public Health

Medical Category

  • Automatic Calculation for Totals
  • Ability to Edit Economic Data
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Calculator Highlights (cont’d)

  • Data will be populated on the report
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Summary Report

  • Ability to run a unit activities summary report
  • Provide to Administrators, Advisory Board,

Commissioners, Volunteers, etc.

  • Supports Factor for Success 12.3!
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Summary Report Highlights

  • A summary report of unit activities for unit leaders
  • Can be exported, saved, & printed
  • Can select a specific date range
  • Can be modified once it’s exported
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Summary Report Sample

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Summary Report Sample Data

  • Summary numbers
  • Breakdown of categorization
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Summary Report Sample Data (cont’d)

  • State, regional, and national comparison charts
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Expanded Guidance

  • Having trouble entering an activity?
  • Guidance has been embedded in each step of

activity reporting module to help you

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Expanded Guidance Highlights

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UPCOMING

What to expect for unit activity reporting in the future

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New Module Launch

  • The new reporting module will be in the same location on

the MRC website

  • The new module will be live soon
  • When it’s live, log-in and add an activity!
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Training

  • Regional training opportunities over the next few months
  • User Manuals will be developed in the near future
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Need Help?

  • Don’t forget about the guidance embedded in the module
  • If the Help icon does not appear, it may be your security

settings

  • Contact the MRC webmaster for assistance
  • Contact your Regional Coordinator
  • Contact the MRC webmaster: mrcwebmaster@icfi.com
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Additional Assistance

  • May notice an error when selecting today’s date
  • Not an actual error; just click the date again to enter it
  • We are working to remove the error language
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Questions?

https://www.medicalreservecorps.gov

Follow Us!

  • MRC on Facebook:

http://www.facebook.com/medicalreservecorps

  • MRC on Twitter: http://www.twitter.com/MRC_OSG