Organizational Leadership
7th Annual Middle East Forum on Quality and Safety in Healthcare
March 22, 2018
Doha, Qatar Derek Feeley President and CEO, IHI Maureen Bisognano President Emerita and Senior Fellow, IHI
Organizational Leadership 7 th Annual Middle East Forum on Quality - - PowerPoint PPT Presentation
March 22, 2018 Doha, Qatar Organizational Leadership 7 th Annual Middle East Forum on Quality and Safety in Healthcare Derek Feeley President and CEO, IHI Maureen Bisognano President Emerita and Senior Fellow, IHI As part of our extensive
7th Annual Middle East Forum on Quality and Safety in Healthcare
March 22, 2018
Doha, Qatar Derek Feeley President and CEO, IHI Maureen Bisognano President Emerita and Senior Fellow, IHI
As part of our extensive program and with CPD hours awarded based
attendance per session, requiring delegates to attend a minimum of 80% of a session to qualify for the allocated CPD hours.
hours Total CPD hours for the forum are awarded based on the sum of CPD hours earned from all individual sessions. Conflict of Interest The speaker(s) or presenter(s) in this session has/have no conflict of interest or disclosure in relation to this presentation.
seek
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“Come together for the good of our country, and the health of our people,
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Concepts Operational Definition
Theory
The science of improvement includes system thinking, understanding variation, psychology of change, and the theory of knowledge that are applied to improve the performance of processes,
Culture, Behaviors, and Relationships
Series of principles and behaviors based on improvement science and applied to all work including: constancy of purpose, relentless focus on continual improvement, recognizing the need to distinguish random from attributable variation and the difference in how you act, learning through experimentation, inquiry, curiosity, Socratic mentoring, comfort with failure, etc.
Organizational System
A system is an interdependent group of items, people or processes working together toward a common purpose. Processes that are designed to produce quality for the customer and reduce variation and waste. Understanding the system is supported by a vector of measures.
Quality Activities
Include different phases of delivering quality including: planning, innovation, improvement, implementation, and control. Limited quality assurance may be required to meet external regulator requirements.
Leadership Framework
A framework for leadership to focus organizational attention and activity to continually operate and to improve on strategic priorities. This includes establishing the foundation and supporting building will, generating ideas, and supporting execution.
Strategic Execution
Defining a portfolio of strategic priorities with chartered projects that include measurable aims, “evidenced-based” change ideas, and a measurement strategy. Execution is supported with resources, protected time, and integration into daily work.
Content
Models, frameworks, and/or change packages developed by subject matter experts, innovation cycles, best practice, or research that provide content and ideas for testing and improvement. Examples: Patient Safety Framework, Joy in Work Framework.
Improvement Approach
The Model for Improvement is an improvement approach to charter aims, measures, and changes for an improvement project and uses the PDSA cycle and time series data to test and improve.
Tools & Methods
The proper application of this science requires integration of a set of improvement methods and tools with knowledge of subject matter to develop, test, implement, and spread changes. Tools include check sheets, cause & effect, process mapping, histograms, pareto, etc.
Strengths Leadership Characteristics
Trust Compassion Stability Hope
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5 Sources of Meaning
Society Company & shareholders Customers Team experience Personal success
____________ %
____________ % ____________ % ____________ % ____________ %
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5 Sources of Meaning
Society Company & shareholders Customers Team experience Personal success
____________ % ____________ % ____________ % ____________ % ____________ %
Adapted from Lencioni
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Crit itica ical l Com
ts for
Ensurin ing a Joyful, l, Enga Engaged Wor Workforce ce
Interloc
ng respo spons nsibi bilities at all levels
Wellness & Resilience Physical & Psychological Safety Daily Improvement Meaning & Purpose Recognition & Rewards Choice & Autonomy Participative Management
Happy Healthy Productive People
Camaraderie & Teamwork Real Time Measurement
Physical & Psychological Safety: Equitable environment, free from harm, Just Culture that is safe and respectful, support for the 2nd Victim Meaning & Purpose Daily work is connected to what called individuals to practice, line of site to mission/goals of the
Autonomy & Choice: Environment supports choice and flexibility in daily lives and work, thoughtful EHR implementation Recognition & Rewards: Leaders understand daily work, recognizing what team members are doing, and celebrating
Participative Management: Co-production of Joy, leaders create space to hear, listen, and involve before acting. Clear communication and consensus building as a part
Real Time Measurement: Contributing to regular feedback systems, radical candor in assessments Wellness & Resilience: Health and wellness self- care, cultivating resilience and stress management, role modeling values, system appreciation for whole person and family, understanding and appreciation for work life balance, mental health (depression and anxiety) support Daily Improvement: Employing knowledge of improvement science and critical eye to recognize opportunities to improve, regular, proactive learning from defects and successes Camaraderie & Teamwork: Commensality, social cohesion, productive teams, shared understanding , trusting relationships
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Who’s on your boat and do they have the skill and the will needed?
Not aware; left behind; will not take a leap
Opposed to change; strong believer in cur- rent way of doing things and willing to fight for it Interested in the program but lack skills/ knowledge to contribute fully Fully supportive
program Castaways (20%) Pirates (10%) Crew (50%) Captains (20%)
where your team is on the boat and who is…
What steps can you take to address each of these folks?
SOURCE: McKinsey & Company, Organization Practice
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– “A positive culture is intentional, and evolves by the
– Mission: To improve the health of communities, to
support the educational commitments of IU, to nurture individual spirit and to celebrate the experiences of life.”
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and academic services to grow knowledge and expertise
ultimate priority
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Source: Mineo, Liz. “Want to be Happy? Be curious.” Harvard Gazette. 14 Apr. 2017.
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Old way New way Quality is about compliance. Quality is about continuous, systematic improvement. Quality is a function of governance. Quality is a shared responsibility. Data is for assessment. Data is for rapid adjustment. Power is concentrated (in the hands of the checkers). Power is distributed to patients and staff at the point of care.
Leadership creates standards. Leadership creates culture.
Source: Ron Bialek, Grace L. Duffy, and John W. Moran, The Public Health Quality Improvement Handbook (Milwaukee, WI: ASQ Quality Press, 2009), page 220.
NEW PUBLIC MANAGEMENT Targets, sanctions, inspections QUALITY IMPROVEMENT MOBILISING SOCIAL ACTION
Outcomes Time
Sharing power Keeping power Ceding power
PERFORMANCE MANAGEMENT QUALITY IMPROVEMENT CO-PRODUCING
The ability of an individual or group to choose to act with purpose
The ability to act with purpose
The emotional resources to choose to act
Source: Hilton K, Anderson A. IHI Psychology of Change Framework to Advance and Sustain Improvement. Boston, MA: Institute for Healthcare Improvement; 2018. ihi.org/psychology
Unleash Intrinsic Motivation
Tapping into sources of intrinsic motivation galvanizes people’s individual and collective commitment to act.
Co-Design People- Driven Change
Those most affected by change have the greatest interest in designing it in ways that are meaningful and workable to them.
Co-Produce in Authentic Relationship
Change is co-produced when people inquire, listen, see, and commit to one another.
Distribute Power
People can contribute their unique assets to bring about change when power is shared.
Adapt in Action
Acting can be a motivational experience for people to learn and iterate to be effective.
z z
Activate People’s Agency
Source: Hilton K, Anderson A. IHI Psychology of Change Framework to Advance and Sustain Improvement. Boston, MA: Institute for Healthcare Improvement; 2018. ihi.org/psychology
NASA Challenger BP Gulf Spill Mid Staffs NHS
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Increase Fear Kill the Messenger Filter the Information Micromanage
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http://www.ihi.org/communities/blogs/why-hospital-flow-is-key-to-patient-safety
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determinants
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Source: Mark Depman, NJEM Catalyst, October 18, 2017
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Source: Bela Patel, MD and Khalid Almoosa, MD
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Source: Bela Patel, MD and Khalid Almoosa, MD
James M. Anderson Center for Health Systems Excellence
Daily Critical Flow Failures
1 2 3 4 5 6 7 8 9
7/16/2008 10/14/2… 1/12/2009 4/12/2009 7/11/2009 10/9/2009 1/7/2010 4/7/2010 7/6/2010 10/4/2010 1/2/2011 4/2/2011 7/1/2011 9/29/2011 12/28/2… 3/27/2012 6/25/2012 9/23/2012 12/22/2… 3/22/2013 6/20/2013 9/18/2013 12/17/2… 3/17/2014 6/15/2014 9/13/2014 12/12/2… 3/12/2015 6/10/2015 9/8/2015 12/7/2015 3/6/2016 6/4/2016 9/2/2016 12/1/2016 3/1/2017 5/30/2017 8/28/2017 # of Patients with a New Failure
Delayed or Canceled Surgery Due to Bed Capacity
1 2 3 4 5 6 7 8 9
7/16/2008 10/14/2… 1/12/2009 4/12/2009 7/11/2009 10/9/2009 1/7/2010 4/7/2010 7/6/2010 10/4/2010 1/2/2011 4/2/2011 7/1/2011 9/29/2011 12/28/2… 3/27/2012 6/25/2012 9/23/2012 12/22/2… 3/22/2013 6/20/2013 9/18/2013 12/17/2… 3/17/2014 6/15/2014 9/13/2014 12/12/2… 3/12/2015 6/10/2015 9/8/2015 12/7/2015 3/6/2016 6/4/2016 9/2/2016 12/1/2016 3/1/2017 5/30/2017 8/28/2017 # of Patients with a New Failure
PICU Bed Not Available for Urgent Use
1 2 3 4 5 6 7 8 9
7/16/2… 10/14/… 1/12/2… 4/12/2… 7/11/2… 10/9/2… 1/7/2010 4/7/2010 7/6/2010 10/4/2… 1/2/2011 4/2/2011 7/1/2011 9/29/2… 12/28/… 3/27/2… 6/25/2… 9/23/2… 12/22/… 3/22/2… 6/20/2… 9/18/2… 12/17/… 3/17/2… 6/15/2… 9/13/2… 12/12/… 3/12/2… 6/10/2… 9/8/2015 12/7/2… 3/6/2016 6/4/2016 9/2/2016 12/1/2… 3/1/2017 5/30/2… 8/28/2… # of Patients with a New Failure
Patients who Utilize an ICU bed b/c an Appropriate Bed is Not Available
2 4 6 8 10 12
7/16/2008 10/14/2… 1/12/2009 4/12/2009 7/11/2009 10/9/2009 1/7/2010 4/7/2010 7/6/2010 10/4/2010 1/2/2011 4/2/2011 7/1/2011 9/29/2011 12/28/2… 3/27/2012 6/25/2012 9/23/2012 12/22/2… 3/22/2013 6/20/2013 9/18/2013 12/17/2… 3/17/2014 6/15/2014 9/13/2014 12/12/2… 3/12/2015 6/10/2015 9/8/2015 12/7/2015 3/6/2016 6/4/2016 9/2/2016 12/1/2016 3/1/2017 5/30/2017 8/28/2017 # of Patients with a New Failure
Psychiatry Patients Placed Outside of their Primary Unit
James M. Anderson Center for Health Systems Excellence
System Wide Patient Flow Delays
Confidential proprietary information of Cincinnati Children’s Hospital Medical Center. Do not distribute.
Provider Conferences Outpatient Consultations Inpatient Consultations Diagnostic Testing Remote Patient Monitoring Common to Complex- ECHO Model Additional Virtual Patient Care
Patient Flow| Operational Control Center
Patient Flow| Accelerator Program
Patient Flow
Care Units Registratio n Pre Admission MDA Support Medical staff Surgery Center ER Surgical Scheduling Medical Practice Readmissions
4.10 3.87 3.96 3.86 3.81 3.75 3.64 3.51 3.40 3.28 34 20 36 44 54 74 97 117 147
Decrease length of stay and the virtual beds gain
Length of stay Virtual gain capacity (beds)
The reduction in LOS provided a capacity gain equivalent to 147 virtual beds
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“50%of all resource expenditure in hospitals is quality-associated waste”
Brent James and Lucy Savitz – Intermountain Healthcare
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and doesn't add value. It is also a key concept in the Toyota Production System. Waste reduction is an effective way to increase profitability.
when more resources are consumed than are necessary to produce the goods or provide the service.
Model
Map Process Understand variation Redesign process
Do you have a standard care model?
No Yes
Efficiency
Track the costs
process Reduce waste, improve performance
Key Concepts
decision-making
A Framework to Continuously Improve Value by Reducing Cost & Improving Quality
Decision Making
Check Continuously: Is quality high and consistent? Is staff engagement high? What is the impact on job satisfaction? IHI R&D, 2016
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Initial Pilot
First spread units
Second spread phase
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UCL LCL
2000 4000 6000 8000 10000 12000 14000 16000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Overtime cost (RNs)
Measure
Improved scheduling
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– 29% of total suits from 1986-2010
Source: https://www.modernhealthcare.com/article/20190126/NEWS/190129972/coalition-tackling-diagnostic-errors-gains-some- traction
Source: The Society to Improve Diagnosis in Medicine. https://www.improvediagnosis.org/new_posts/40-healthcare-organizations- launch-unprecedented-effort-to-improve-accuracy-and-timeliness-of-diagnosis/
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by people 65+ increased by 38% in California between 2010 and 2015
more than $31 billion each year nationally
exacerbated as baby boomers age
Source: Gorman, Anna. "ER Visits Linked To Falls Spike Among California Seniors." California Healthline. 15 Feb. 2017.
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–
Emphasizes helping older adults maintain independence through environmental adaptations and interventions
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Team of nurse, occupational therapist, and handyman
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Installing or fixing railings or grab bars
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Improving lighting
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Installing non-skid treads in tubs and showers
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Repairing trip hazards, like holes or tears in carpet, or broken times
limitations
Source: Szanton, S.L., Wolff, J.L., Leff, B., Roberts, L., Thorpe, R.J., Tanner, E.K., Boyd, C.M., Xue, Q.L., Guralnik, J., Bishai, D., Gitlin, L.N.: Preliminary data from community aging in place, advancing better living for elders, a patient-directed, team-based intervention to improve physical function and decrease nursing home utilization: the first 100 individuals to complete a centers for medicare and medicaid services innovation project. J. Am. Geriatr. Soc. 63(2), 371–374 (2015).
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savings in medical costs.
difficulties with Activities of Daily Living, and improved motivation.
Source: Szanton, S.L., Wolff, J.L., Leff, B., Roberts, L., Thorpe, R.J., Tanner, E.K., Boyd, C.M., Xue, Q.L., Guralnik, J., Bishai, D., Gitlin, L.N.: Preliminary data from community aging in place, advancing better living for elders, a patient-directed, team-based intervention to improve physical function and decrease nursing home utilization: the first 100 individuals to complete a centers for medicare and medicaid services innovation project. J. Am. Geriatr. Soc. 63(2), 371–374 (2015).
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extrapolation, the human cost, and the financial cost?
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“Management’s
should be to create a system in which everybody may take joy in his work.” – Dr. W. Edwards
Deming
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Source: www.nam.edu/perspectives
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began in 2005 at Ryhov Hospital in Jönköping, Sweden
patient, and the program grew
the hospital perform their own treatments
units
dialysis
rate
as coaches and supporters of patients performing self-care
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Source: https://hbr.org/2017/06/the-value-of-teaching-patients-to-administer-their-own-care
The patient starts by selecting a few values that matter most to them when choosing a treatment plan Then detailed information is provided to help the patient rate treatment
well they match each chosen value
Source: mydialysischoice.org
Based on the patient’s rankings on each value, the results are compiled to help them decide which dialysis treatment option is best for their lives and health
Source: mydialysischoice.org
“Maximising kindness and friendship towards patients through systematic staff development, environmental design and clinical practice.”
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structured way
– “What would you like me to call you?”
– “What matters to you?” – “What about today? What would make today a good day?”
– “Is there anything we can do to make you more comfortable?”
Source: Galina Gheihman, MD and Cynthia Cooper, MD
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Source: Berry, L. (2018, April 8). Some basic acts of kindess found to help patients dealing with cancer. The Washington Post. Retrieved from https://www.washingtonpost.com/
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Source: Berry, L. (2018, April 8). Some basic acts of kindess found to help patients dealing with cancer. The Washington Post. Retrieved from https://www.washingtonpost.com/
2019)?
Using all of the assets of patients and families?
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President Emerita and Senior Fellow Institute for Healthcare Improvement 53 State Street, 19th Floor Boston, MA 02109 mbisognano@ihi.org
President and CEO Institute for Healthcare Improvement 53 State Street, 19th Floor Boston, MA 02109 dfeeley@ihi.org