OPEN ACCESS PUBLICATION The library & research manager - - PowerPoint PPT Presentation

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OPEN ACCESS PUBLICATION The library & research manager - - PowerPoint PPT Presentation

Sep 27, 2022 110 likes •339 views

30 October 2018 OPEN ACCESS PUBLICATION The library & research manager perspective LUCINDA MAY Scholarly Communications Librarian The University of Manchester Library @UoMLib_Lucy #UKSGseminar THE VIEW FROM THE LIBRARY Library

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30 October 2018

OPEN ACCESS PUBLICATION

The library & research manager perspective

LUCINDA MAY Scholarly Communications Librarian The University of Manchester Library @UoMLib_Lucy #UKSGseminar

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THE VIEW FROM THE LIBRARY

  • Library workflows and the publication lifecycle
  • How library interacts with different stakeholders at different points
  • Library support processes for Green and Gold OA
  • Support mechanisms and how these differ across institutions
  • Anomalies and pain points
  • Highlighting complexities and areas which remain difficult for authors

#UKSGSeminar @UoMLib_Lucy

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SOME KEY TERMS

What is Open Access?

Gold Open Access

  • Article is free to read on journal website immediately on publication
  • Article has fewer restrictions on re-use
  • Publisher may require payment of an Article Processing Charge

Green Open Access

  • Article is free to read via a repository, e.g., Pure
  • Accepted manuscript, not published version
  • Free to read only after publisher’s embargo period expires
  • No additional cost

#UKSGSeminar @UoMLib_Lucy

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SLIDE 4

KEY POLICIES

Open Access policies

  • Research England (linked to the REF)
  • EU

Green OA policies

  • Local institutional policies
  • UKRI (formerly RCUK)
  • The Wellcome Trust

Pro-Gold OA policies

  • Other medical charities (Charity Open Access Fund)
  • NIHR

#UKSGSeminar @UoMLib_Lucy

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SLIDE 5

RESEARCH PUBLICATION LIFECYCLE

CC-BY-NC-ND

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TYPICAL LIBRARY WORKFLOW

Library workflow

Library & stakeholder interaction

Research publication lifecycle Submission Acceptance Publication Use

Select journal Check compliance Manage costs Deposit in repository Report on compliance Maximise impact Record impact Report

Tools used #UKSGSeminar @UoMLib_Lucy

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TYPICAL LIBRARY WORKFLOW

Library workflow

Library & stakeholder interaction

Research publication lifecycle Submission Acceptance Publication Use

Select journal Check compliance Manage costs Deposit in repository Report on compliance Maximise impact Record impact Report

Green papers

Mcr-specific: press release

  • ption

Check for AAM & funder acknowledgment Advise on compliance with funder policies Arrange closed deposit to repository Advise on broadening audiences Log & report on compliance (or non-compliance)

Tools used

SHERPAs Think.Check.Submit (Pos) submission form Institutional repository/ CRIS SHERPAsPublisher websites CrossRef Kudos Social media Altmetric Explorer

Authors PAs/admin support staff

Uni Research Office Output champions

Chase up deposit

  • f AAM if req

Authors Publishers Authors

Senior Faculty Authors Publishers

(Pos) Press

  • ffice/Media

relations

Jisc Pub Router

Enhance metadata record inc embargo if req

Mcr: in-house compliance tool

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SLIDE 8

TYPICAL LIBRARY WORKFLOW

Library workflow

Library & stakeholder interaction

Research publication lifecycle Submission Acceptance Publication Use

Select journal Check compliance Manage costs Deposit in repository Report on compliance Maximise impact Record impact Report

Gold papers

Mcr-specific: press release

  • ption

If Pure Gold journal, advise

  • n funding
  • ptions

Advise on compliance with funder policies Assess funding request for Gold (or pub) fees Arrange closed deposit to repository Manage payment

  • f fees

Advise on broadening audiences Log & report on compliance Check funder compliance prior to reporting Provide instructions

  • n arranging Gold

OA based on publisher workflow

Tools used

SHERPAs Think.Check.Submit Submission form Jisc Monitor Local Institutional repository/ CRIS SHERPAs Publisher websites CrossRef Kudos Social media Altmetric Explorer LMS Oracle Publisher websites/forms /dashboards Jisc Monitor Local (Pos) funder system

Authors PAs/admin support staff

Uni Research Office Output champions

Authors Publishers Authors Publishers Uni Finance

Senior Faculty Authors Publishers Funders

(Pos) Press

  • ffice/Media

relations

Jisc Pub Router

Enhance metadata record inc link to OA version Check compliance

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SLIDE 9

TYPICAL LIBRARY WORKFLOW

Library workflow

Library & stakeholder interaction

Research publication lifecycle Submission Acceptance Publication Use

Select journal Check compliance Manage costs Deposit in repository Report on compliance Maximise impact Record impact Report

Gold papers Green papers All papers

Mcr-specific: press release

  • ption

Check for AAM & funder acknowledgment If Pure Gold journal, advise

  • n funding
  • ptions

Advise on compliance with funder policies Assess funding request for Gold (or pub) fees Arrange closed deposit to repository Manage payment

  • f fees

Advise on broadening audiences Check funder compliance prior to reporting Provide instructions

  • n arranging Gold

OA based on publisher workflow

Tools used

SHERPAs Think.Check.Submit Submission form Jisc Monitor Local Institutional repository/ CRIS SHERPAs Publisher websites CrossRef Kudos Social media Altmetric Explorer LMS Oracle Publisher websites/forms /dashboards Jisc Monitor Local (Pos) funder system

Authors PAs/admin support staff

Uni Research Office Output champions

Chase up deposit

  • f AAM if req

Authors Publishers Authors Publishers Uni Finance

Senior Faculty Authors Publishers Funders

(Pos) Press

  • ffice/Media

relations

Jisc Pub Router

Check compliance Log & report on compliance (or non-compliance) Enhance metadata record inc embargo if req (Green)/link to OA version (Gold)

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WHAT DOES THIS WORKFLOW LOOK LIKE IN PRACTICE?

#UKSGSeminar @UoMLib_Lucy

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SLIDE 11

WHAT DOES THIS WORKFLOW LOOK LIKE IN PRACTICE?

#UKSGSeminar @UoMLib_Lucy

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SLIDE 13
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PUBLISHER DEALS

Full APC covered Significant APC reduction Modest APC reduction

Springer Compact titles CA at Manchester UKRI & WT-funded CA at Manchester 75% discount = £567.60 NESLi APC scheme 67% discount Institutional + individual membership 87% discount = £240 NESLi APC scheme 50% discount 25% discount 15% discount Supporter Membership 10% discount

#UKSGSeminar @UoMLib_Lucy “Read and publish”

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PUBLISHER PREPAYMENT ACCOUNTS

Why set up a prepayment account?

Tend to be used by larger, more research- intensive institutions (though some such institutions do not use) Motivations and perceived benefits:

  • Simpler APC process for authors
  • Reduce institutional administration
  • Obtain discount on APCs

Why not?

May not be practical for smaller, less research- intensive institutions Concern that these mask true costs of Gold Perception and reality of prepayment accounts:

  • Tie up funds; risk of not benefitting
  • Increased complexity of OA approval and

management processes for OA team

  • Different processes can result in confusion

and more work for authors

#UKSGSeminar @UoMLib_Lucy

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REPORTING TO STAKEHOLDERS

#UKSGSeminar @UoMLib_Lucy

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Confusing submission forms, publishing systems or processes Can result in:

  • Missed opportunities to select or arrange OA
  • Failure to comply with OA requirements
  • Author frustration
  • Additional admin for OA team & authors

PAIN POINTS

Complex publisher processes + Author misunderstanding

Community seeks collective, proactive solutions

#UKSGSeminar @UoMLib_Lucy

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Poor communication to authors

  • Sometimes no prompt

to take action on OA at acceptance

  • Co-authors may not

receive AAM or info

  • Manuscripts often not

labelled as AAM

  • Labels may not be

accurate, e.g. proof when really AAM

  • Self-archiving policies

vary between journals, even by same publisher

Missed opportunities to simplify

  • Pubs could send copy of

AAM to Publication Router

  • Provide DOI on

acceptance (some pubs can, why can’t all?)

  • Include all crucial dates
  • n VoR

Terms of sharing unclear

PAIN POINTS

Green Open Access

#UKSGSeminar @UoMLib_Lucy

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Unclear licence

  • ptions
  • Multiple options

confuse authors

  • Preferable to limit
  • ptions when funding

known

  • Differ in reality from

publisher guidance (e.g. IEEE)

  • Time-consuming and

confusing (e.g. Elsevier, OUP)

  • OA decision at

submission for some hybrid (e.g. IOP)

Non-compliance despite efforts

  • Funding not always

acknowledged in VoR as in AAM

  • Chasing required to

ensure Gold OA, or correct licence

  • Even when pub has

committed to WT’s requirements

Difficult workflows

PAIN POINTS

Gold Open Access

#UKSGSeminar @UoMLib_Lucy

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Confusing submission forms, publishing systems or processes Can result in:

  • Missed opportunities to select or arrange OA
  • Failure to comply with OA requirements
  • Author frustration
  • Additional admin for OA team & authors

PAIN POINTS

Complex publisher processes + Author misunderstanding

Community seeks collective, proactive solutions

#UKSGSeminar @UoMLib_Lucy

(Often connected - Fix both?)

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THANK YOU

LUCINDA MAY Scholarly Communications Librarian The University of Manchester Library @UoMLib_Lucy #UKSGseminar