OPEN ACCESS PUBLICATION The library & research manager - PowerPoint PPT Presentation

30 October 2018 OPEN ACCESS PUBLICATION The library & research manager perspective LUCINDA MAY Scholarly Communications Librarian The University of Manchester Library @UoMLib_Lucy #UKSGseminar

THE VIEW FROM THE LIBRARY • Library workflows and the publication lifecycle • How library interacts with different stakeholders at different points • Library support processes for Green and Gold OA • Support mechanisms and how these differ across institutions • Anomalies and pain points • Highlighting complexities and areas which remain difficult for authors #UKSGSeminar @UoMLib_Lucy

SOME KEY TERMS What is Open Access? Gold Open Access • Article is free to read on journal website immediately on publication • Article has fewer restrictions on re-use • Publisher may require payment of an Article Processing Charge Green Open Access • Article is free to read via a repository, e.g., Pure • Accepted manuscript, not published version • Free to read only after publisher’s embargo period expires • No additional cost #UKSGSeminar @UoMLib_Lucy

KEY POLICIES Open Access policies • Research England (linked to the REF) • EU Green OA policies • Local institutional policies • UKRI (formerly RCUK) • The Wellcome Trust Pro-Gold OA policies • Other medical charities (Charity Open Access Fund) • NIHR #UKSGSeminar @UoMLib_Lucy

RESEARCH PUBLICATION LIFECYCLE CC-BY-NC-ND

TYPICAL LIBRARY WORKFLOW Library workflow Acceptance Use Submission Publication Research Record Deposit in Report on Maximise Manage Select Check publication Report repository impact compliance impact costs journal compliance lifecycle Tools used Library & stakeholder #UKSGSeminar @UoMLib_Lucy interaction

Green papers TYPICAL LIBRARY WORKFLOW Mcr-specific: Chase up deposit Enhance metadata Log & report on press release of AAM if req Check for AAM & record inc embargo option compliance (or funder if req non-compliance) acknowledgment Advise on broadening Library audiences workflow Arrange closed Advise on deposit to compliance with repository funder policies Acceptance Use Submission Publication Research Record Deposit in Report on Maximise Manage Select Check publication Report repository impact compliance impact costs journal compliance lifecycle CrossRef Kudos (Pos) Institutional SHERPAsPublisher Altmetric Tools used submission repository/ SHERPAs Think.Check.Submit websites Explorer Jisc Pub form CRIS Mcr: in-house Router Social media compliance Authors (Pos) Press Authors Library & tool Senior Publishers PAs/admin office/Media Authors stakeholder Authors Faculty support staff Uni relations Publishers Output interaction Research champions Office

Gold papers TYPICAL LIBRARY WORKFLOW Mcr-specific: Enhance metadata Log & report on press release record inc link to If Pure Gold option compliance OA version journal, advise Assess funding on funding Advise on request for Gold options broadening Library (or pub) fees Check funder audiences workflow Arrange closed Advise on compliance deposit to compliance with prior to Provide instructions Check repository reporting funder policies on arranging Gold compliance OA based on publisher workflow Manage payment of fees Acceptance Use Submission Publication Research Record Deposit in Report on Maximise Manage Select Check publication Report repository impact compliance impact costs journal compliance lifecycle CrossRef Kudos Jisc Submission Institutional Publisher Jisc (Pos) SHERPAs Publisher Altmetric LMS Monitor Tools used form websites/forms repository/ SHERPAs Monitor funder Think.Check.Submit websites Explorer Oracle Jisc Pub Local /dashboards CRIS Local system Social media Router Authors (Pos) Press Authors Library & Senior Publishers Uni PAs/admin office/Media Publishers Authors stakeholder Authors Faculty Finance support staff Uni Funders relations Publishers Output interaction Research champions Office

All papers Green papers Gold papers TYPICAL LIBRARY WORKFLOW Mcr-specific: Chase up deposit Enhance metadata Log & report on press release of AAM if req Check for AAM & record inc embargo If Pure Gold option compliance (or funder if req (Green)/link journal, advise non-compliance) acknowledgment Assess funding to OA version on funding Advise on request for Gold (Gold) options broadening Library (or pub) fees Check funder audiences workflow Arrange closed Advise on compliance deposit to compliance with prior to Provide instructions Check repository reporting funder policies on arranging Gold compliance OA based on publisher workflow Manage payment of fees Acceptance Use Submission Publication Research Record Deposit in Report on Maximise Manage Select Check publication Report repository impact compliance impact costs journal compliance lifecycle CrossRef Kudos Jisc Submission Institutional Publisher Jisc (Pos) SHERPAs Publisher Altmetric LMS Monitor Tools used form websites/forms repository/ SHERPAs Monitor funder Think.Check.Submit websites Explorer Oracle Jisc Pub Local /dashboards CRIS Local system Social media Router Authors (Pos) Press Authors Library & Senior Publishers Uni PAs/admin office/Media Publishers Authors stakeholder Authors Faculty Finance support staff Uni Funders relations Publishers Output interaction Research champions Office

WHAT DOES THIS WORKFLOW LOOK LIKE IN PRACTICE? #UKSGSeminar @UoMLib_Lucy

WHAT DOES THIS WORKFLOW LOOK LIKE IN PRACTICE? #UKSGSeminar @UoMLib_Lucy

PUBLISHER DEALS Full APC Significant APC Modest APC covered reduction reduction “Read and publish” 75% discount = £567.60 Springer Compact titles 25% discount NESLi APC scheme CA at Manchester 67% discount Institutional + individual membership 15% discount Supporter Membership 87% discount = £240 UKRI & WT-funded NESLi APC scheme CA at Manchester 10% discount #UKSGSeminar @UoMLib_Lucy 50% discount

PUBLISHER PREPAYMENT ACCOUNTS Why set up a prepayment account? Why not? Tend to be used by larger, more research- May not be practical for smaller, less research- intensive institutions (though some such intensive institutions institutions do not use) Concern that these mask true costs of Gold Motivations and perceived benefits: Perception and reality of prepayment accounts: • • Simpler APC process for authors Tie up funds; risk of not benefitting • • Reduce institutional administration Increased complexity of OA approval and • Obtain discount on APCs management processes for OA team • Different processes can result in confusion and more work for authors #UKSGSeminar @UoMLib_Lucy

REPORTING TO STAKEHOLDERS #UKSGSeminar @UoMLib_Lucy

PAIN POINTS Community seeks collective, proactive solutions Complex publisher Confusing submission forms, publishing processes systems or processes + Can result in: Author • Missed opportunities to select or arrange OA misunderstanding • Failure to comply with OA requirements • Author frustration • Additional admin for OA team & authors #UKSGSeminar @UoMLib_Lucy

PAIN POINTS Green Open Access Poor communication Terms of sharing Missed opportunities to authors unclear to simplify • Pubs could send copy of • Manuscripts often not • AAM to Publication Sometimes no prompt labelled as AAM Router to take action on OA at • acceptance Labels may not be • Provide DOI on accurate, e.g. proof acceptance (some pubs • when really AAM Co-authors may not can, why can’t all?) receive AAM or info • Self-archiving policies • Include all crucial dates vary between journals, on VoR even by same publisher #UKSGSeminar @UoMLib_Lucy

PAIN POINTS Gold Open Access Unclear licence Non-compliance Difficult workflows options despite efforts • • • Multiple options Differ in reality from Funding not always confuse authors publisher guidance (e.g. acknowledged in VoR as IEEE) in AAM • Preferable to limit • • Time-consuming and Chasing required to options when funding confusing (e.g. Elsevier, ensure Gold OA, or known correct licence OUP) • • Even when pub has OA decision at submission for some committed to WT’s requirements hybrid (e.g. IOP) #UKSGSeminar @UoMLib_Lucy

PAIN POINTS Community seeks collective, proactive solutions Complex publisher Confusing submission forms, publishing processes systems or processes + Can result in: Author • Missed opportunities to select or arrange OA misunderstanding • Failure to comply with OA requirements • Author frustration • Additional admin for OA team & authors (Often connected - Fix both?) #UKSGSeminar @UoMLib_Lucy

THANK YOU LUCINDA MAY Scholarly Communications Librarian The University of Manchester Library @UoMLib_Lucy #UKSGseminar