Office of Small Business L.A. Countys Contracting Connections Last - - PowerPoint PPT Presentation

Office of Small Business

L.A. County’s Contracting Connections

Last updated 10.16.19

Small Business Services

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Small Busin siness Cou

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Registering and certifying small & disabled veteran-owned businesses, and social enterprises. Offers assistance with resources and information

• n doing business with the County.
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echnical Assi ssistan ance Cen enter Information, resources, and training for small businesses who want to sell to local, state, and federal governments.

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Small Busin siness Con

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One-stop shop for business owners in Los Angeles County. Offers help with obtaining necessary permits, funding for starting your business, counseling and more.

Contracting Connections

July, 2016 the Board of Supervisors passed a 4 year plan to increase utilization of Local Small Business, (LSBE) and Disabled Veteran Business (DVBE) countywide.

• Support and boost local economy
• Get 25% of contracts awarded to certified local small

businesses (LSBEs)

• Get 3% of contracts awarded to certified disabled veteran-
• wned businesses (DVBEs)
• Enhance the bid preference from 8% to 15%
• Raise the cap on the preference from $50K to $150K
• Create a new preference program for Social Enterprises

(SE)

L.A. County’s Certification Programs

• Local Small Business Enterprise (LSBE)
• Disabled Veteran Business Enterprise (DVBE)
• Social Enterprise (SE)
• Community Business Enterprise (CBE)

Social Enterprise

Eligibility Requirements: Your enterprise may qualify for certification if the principal place of business is located in Los Angeles County, or you have a major office located in Los Angeles County.

• Has been in operation for at least one (1) year providing transitional jobs, including

access to supportive services to a transitional workforce employing at least 51% of a transitional workforce

• Certified by B-Corporation by B-Labs
• Is incorporated as a Benefit Corporation or Social Purpose Corporation with the State
• f California
• Is certified “Green” from a government agency
• A business whose primary purpose is the common good as demonstrated through a

published mission statement and whose principal activity is directly related to accomplishing the social mission

Social Enterprise

Eligibility Requirements: Social Impact Assessment

Applicants must complete a Social Impact Assessment which demonstrates the applicant’s social mission, programs, services, and key performance indicators. We require the submission of supporting documentation that demonstrate the following: 1. What is the primary social mission of your business? 2. How is your social mission integrated into your business model? 3. What metrics does the business track to measure its social impact?

All Preference Programs Get 15% Bid Preference!

If you are bidding competitively on certain L.A. County solicitations, a bid price “preference” or reduction is applied to the certified business’s proposed price.

Lowest bidder Certified bidder

Vendor Registration and Certification Application Process

LA County Vendor Registration Portal (WebVen)

Website: certify.lacounty.gov

If this is your first time accessingthe Certifications Portal, click here. If you have accessed this portalbefore, Login

L.A. County Office of Small Business

Procurement Methods

Common Procurement Methods

• Within delegated authority
• Executed by the departments for a low dollar purchase (typically under $5,000) and must
• btain a minimum of three (3) quotes.
• Outside of delegated authority
• Executed by the Purchasing Agent for higher dollar purchase the number of quotes varies from

3 to posting for public solicitation with no quote limit.

• Agreement purchase
• For high volume, high usage or routine goods where a Master Agreement exists.
• Department solicitation for services
• Service contract awards valued over $200,000 must be approved by the Board of Supervisors.

Simplified Acquisition Process

Number of Quotes Required

Vendor Type Purchase Value Certified Only (SAP) Not Certified/Mixed $1 - $1,500 1 1 $1,501 - $5,000 1 3 $5,001 - $10,000 2 3 $10,001 - $24,999 2 Post on Webven $24,999 and up Post on Webven Post on Webven

• All departments have delegated authority to award a

certified LSBE, DVBE or SE from $5,001 to $24,999

• Requires valid bid from two (2) certified vendors.
• Purchases below $5,000 require only one (1) bid

Master Agreement

• Master Agreements (MA) are utilized when the County desires a list of pre-qualified

vendors to perform various services, on an as-needed basis.

• Vendors submit their qualifications through a solicitation process, Request for

Statement of Qualification (RFSQ). Vendors who meet the minimum qualifications identified in the RFSQ and accept the terms and conditions of the MA to become County contractors in the specific category for which they qualified.

• As services are required, MA contractors are solicited in the categories for which they

are pre-qualified.

• Work or purchase orders are typically awarded to the lowest priced, qualified bidder,

unless the work order solicitation identifies other specific evaluation criteria.

Social Enterprise Master Agreement

• Social Enterprise Master Agreement
• Exclusive to certified Social Enterprises.
• Open continuously this RFSQ seeks certified SEs in a broad range of

product and service categories.

• Expanded this year to be more inclusive of start-up and smaller SE’s to

include two (2) tiers.

• Tier 1, a limited tier where awards are capped at $75,000.
• Tier 2, no limit, awards sometimes exceed $1 million.

LA County Social Enterprise Utilization

LA County Awards to Social Enterprise

2017 2018 2019 $7,339,437 $68,725,833 $150,936,065

Awards to SE’s by Department (2 (2017-2019) 2019)

$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 $50,000,000 Mental Health Community and Senior Services Internal Services Dept Health Services Public Health Programs Children & Family Services Sheriff Public Library Probation Department Capital Projects Public Social Services Dept Public Works Department Parks & Recreation Department Regional Park & Open Space… Office of AIDS Programs & Policy CEO - Budget & Operations… Board Of Supervisors District Attorney Chief Executive Office Substance Abuse Prevention… LAC+USC Healthcare Network Consumer and Business Affairs ValleyCare Network Ambulatory Care Network Beaches & Harbors Children's Medical Services Human Resources Dept MetroCare Network Military & Vets Affairs Treasurer & Tax Collector Public Defender Registrar Recorder

Awards to SE’s by Product or Service (2 (2017-2019) 2019)

$0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 $50,000,000

All Products and Services with SE Utilization

Adult Protective Services Consultant Services Food (Institutional Use Only) Animal Equipment & Supplies Consultant Services-Material Testing Freight Arts & Crafts Supplies Cont to Other Governmental Agencies Grounds Maintenance-Other Than ISD Barber & Personal Hygiene Supplies County Social Service Programs Health Services-Ancillary Services Board & Care Custodial Contracts Incidental Expenses Building Maintenance DCFS Services Info Tech-Consulting Services Building Maintenance-Job Order Contracts Document Shredding Services Interpreters Child Abuse Prevention Services Domestic Violence Contract Janitorial Supplies Child Welfare/Support - Medical/Health care Domestic Violence Shelter Services - Presley Laboratory Services Clinical Lab Reagents & Tests Education & Training Laundry/Dry Cleaning Supplies Clothing-Uniforms & Accessories Educational Services Media Related Services Community and Senior Services (CSS) Electrical Supplies & Accessories Medical Computers, Personal-Noncapital Emergency Shelter Care Memberships Construction-Contract Environmental Services Mental Health Contract Services Construction-Youth Employment Family Preservation Program (FP) Moving & Transport Services

All Products and Services with SE Utilization

Nonprofit Organizations Rental Assistance Office Machines & Related Supplies Services Funded Activities (SFA) Office Supplies-General Social Service Contracts Parks & Recreation Services Special Grant Program Services Personnel-Recruitment & Related Services Substance Abuse Contract Printing Services Temporary Space Rentals Printing-Custom Forms, Labels, Cards Training Probation Services Transcription Services Promoting Safe & Stable Families Program Translation Services Promotional Materials Transportation Services Promotional Services Traveling Expense Public Health Contract Services V-AFDC-BHI Approved Public Works-Infrastructure Maintenance Cont Waste & Rubbish Removal Purchasing Services Wrap-Around Program Recreation Specialists

Office of Small Business Best Practices

Best Practices

• Be responsive.
• Recognize that the County of Los Angeles is comprised of over 35

departments and is a separate entity from the city and state.

• Each department has it’s own unique mission which impacts its needs,

recognizing these differences will save time and effort.

• Prepare yourself by asking to see prior bids and proposals (public record).
• Request feedback if your bid is not selected.
• Attend debriefings to identify strengths and weaknesses of your

proposals.

• Know the lingo.

Best Practices

• Reach out to Small Business Advocates to market your business and learn about

potential opportunities.

• Attend networking events.
• Create a capability statement.
• Know where to find current opportunities and research past solicitations.
• Learn the different types of Master Agreements available for commodities and for

services.

• Know that unsolicited bids and proposals are rarely accepted.
• Invest time into developing your vendor profile.
• Check out this FAQ for vendors.
• Get certified!

Thank You!

@LACoSmallBiz @LACountyDCBA @LACountyDCBA

@LACountyDCBA Jessica Mireles Fernando G. Nieto Jmireles@dcba.lacounty.gov

Fnieto@dcba.lacounty.gov Office of Small Business dcba.lacounty.gov (323)881-3964