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Partnerships, Equitable Services, Sustainability and Compliance/Monitoring Updates
October 2019
Welcome and Overview
Charmaine Davis-Bey, M.Ed.
Education Program Specialist, 21st CCLC Regional Consultant – Northeast Region
October 2019 Welcome and Overview Charmaine Davis-Bey, M.Ed. - - PowerPoint PPT Presentation
October 2019 Welcome and Overview Charmaine Davis-Bey, M.Ed. - - PowerPoint PPT Presentation
Partnerships, Equitable Services, Sustainability and Compliance/Monitoring Updates October 2019 Welcome and Overview Charmaine Davis-Bey, M.Ed. Education Program Specialist, 21 st CCLC Regional Consultant Northeast Region Todays
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Today’s Discussion
- Importance of program partnerships
- Equitable services provision
- Long-term sustainability
- 21st century compliance and monitoring
requirements
- Additional resources
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Making Your Partnership Work
Assurances Partnership Agreement Ongoing Communication
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Partnerships
Grantee: Responsible for Developing Partnerships
Expand Partnership List to Meet Programmatic Needs
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Partnerships
Ohio Improvement Process (OIP) TBT/BLT/DLT = Collaboration Alignment with instructional school day
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Supporting Implementation
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Partnerships
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Equitable Services – Key Points
Equitable Participation Consultation must be TIMELY, MEANINGFUL and is REQUIRED
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*REQUIRED: Local Education Agency to be responsible for provision. Districts may add a continuing grant to the already required nonpublic consultation.
Equitable Services – Key Points
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The CBO partner may handle the contact but if the provision is not implemented correctly, the district partner is responsible. The district knows with whom they are required to consult during nonpublic consultation.
Equitable Services – Key Points
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Program Sustainability
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Program Sustainability – Funding Resources
- General Fund
- Charitable Trusts
- Fund Map
- Other State/Federal Funding
–TANF, WIOA, CCDBG, CDBG
Source: Financial Strategies to Support City-Wide Systems of Out-of-School Time Programs (Strategy Guide). The Wallace Foundation.
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Sound Sustainability Plan = Long-Term Program
- Program Vision Statement
- Program Background
- Current and Potential Funding Sources
- Sustainability Results
- Program Elements to be Sustained
- Partnerships
- Time Frame
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Sound Sustainability Plan = Long-Term Program
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Compliance Tool and Monitoring Updates
FYI…For FY20
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Effective Evidence-Based Practices
üAcademic Performance üOverall Achievement üPostsecondary/Workforce Preparation üPositive Youth Development
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21st CCLC – Performance Measures
Reading/Math ü100 percent of programs provide AT LEAST two hours of enrichment (per approved application) üDocumentation includes lesson plan, curriculum description
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21st CCLC – Performance Measures
Family Engagement ü100 percent of programs provide AT LEAST three evidence-based educational development
- pportunities:
- Family literacy classes,
family/school/community activities üDocumentation includes flyers, sign-in sheets, program schedule/calendar
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Program Management
Program Manager to meet at least monthly with district and building level teams (BLT or DLT)
üCollaboration/integration should be in alignment with the school day üDocumentation includes meeting agenda and minutes
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Program Management
Licensing Documentation – under First Year Implementation Phase survey ONLY
üElementary/Middle Schools – SACC or Ohio Department of Education License Number üHigh School – No Licensing Required üYouth Development Exemption – As Needed
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Certified Teacher – Overseer of Academic Content
üMust review and approve lesson plans (daily/weekly) üDocumentation is CRITICAL and includes actual lesson plans
Staffing and Professional Development
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Staffing and Professional Development
Personnel Evaluation Process
üMust align with 21st CCLC Performance Measures üDocumentation includes: Individual professional development plan
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Programming
Evidence of Student Choice/Youth Voice in programmatic planning implementation
üDocumentation includes: Student advisory board meeting agenda and minutes üSuggestion: Be creative in student involvement (Examples may include assigning leadership roles and incentivizing participation)
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Monitoring Reminders
üPerformance measures should be the basis of EVERYTHING created. üDaily/weekly schedules are to be posted in programming space and within the school/site building.
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Preparing for your 1st Year Implementation Survey
Print off copy of survey & use as checklist for documentation collection/organization Become familiar with Department Compliance > FY20 > FY20 21st CCLC Monitoring Survey Survey documentation is due Dec. 17, 2019!
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Compliance Trainings:
Register in STARS
Compliance Training Region Location Registration Who Attends? When?
- Oct. 21
- Oct. 25
- Nov. 1
- Nov. 5
Central
Department of Administrative Services Walnut-Willow Conf Room 4200 Surface Road Columbus, Ohio 43228 614-752-8381 Registration in STARS *Computers are not available at this facility, so please bring your laptop. Mandatory for all Program Managers Morning 9 a.m. – Noon Afternoon 1:30 – 4 p.m.
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Resources
Ohio Improvement Process (OIP) - Partnerships http://education.ohio.gov/Topics/District-and-School-Continuous- Improvement/Ohio-Improvement-Process/Supporting-Implementation FAQ’s on Equitable Services – Equitable Services Provision Sustainability - https://www.wallacefoundation.org/knowledge- center/Documents/Financial-Strategies-to-Support-Citywide-Systems-of- Out-of-School-Time-Programs.pdf FY2020 21st CCLC Monitoring Surveys – https://myohio.gov > Applications > Compliance Youth for Youth (Y4Y) – Family Engagement https://y4y.ed.gov/learn/family/ 21st CCLC Blog - https://21stcenturylearningcenters.wordpress.com/
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Let’s stay connected!
Charmaine Davis-Bey charmaine.davis@education.ohio.gov 614-387-0460
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Questions
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@OHEducation
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