ANNUAL GENERAL MEETING November 2014
REPORT OF THE COMMITTEE
PHIL OPERATING PROFIT / LOSS (£k) Loss / Profit Year end March 2009 -5.1 2010 -22.2 2011 -4.1 2012 -25.2 2013 -25.2 2014 7.1 • For the first time for 6 years, the Club has made an operating profit • But there is a long way to go to make up the £80k operating loss that has been incurred in the previous 5 years • Rodger will talk about this in the Treasurer’s report
PHIL PREMISES & EQUIPMENT • We continue to invest in our premises and equipment: • 2 new coaching RIBS, paid for by Sport England Grant – allowing us to attract training & support safety for larger events • New tractor which can be partially immersed in water (the old one should not have been, was becoming expensive to repair & not safe) • RS200 & Solo to support the on-going development of fleet activity • The next big task is to renovate the Gents Changing Rooms, which we are intending to do over the winter
PHIL CELEBRATING SUCCESS • Our members have achieved some great things on the water: • Jeremy Davy & Ethan Plank: Miracle National Champions • Jack Lewis: Tera Pro National Champion • Ben McCann: RYA North Zone Bic Techno 7.8 Champion • Martin & Abbey Huett: Miracle Nationals: 2 nd • Jack Lewis & Lucas Marshall: Feva Europeans: 2 nd • Harry Jones: Tera Pro National Ranking: 3 rd • 3 members at the International Moth Worlds • Milli Irish & Katie Byne in RYA Optimist squads Congratulations to them all!
WILL SAIL COM • Aims: increasing participation on the water across all activities: • Improved processes: • Improved safety: Risk assessments, 6 monthly bosun training, tractor training, emergency planning, employee welfare, PPE • Open Meetings: Enforcing rules, consistent documentation, pre-planning, encouraging limited number of large external events to generate income • OOD training / manual • Duty Man • Improved offering: • Professional coaching • Racing talks • Youth & Junior sessions • Novice racing • Squad & fleets training at Draycote • Still to come: • Encourage & re-engage members: Reviewing Sunday racing format, supporting fleet captains, home fleets’ training • Encouraging new fleets
DAVE WATER MANAGER • Increase in training (164 trainees in 2014 v. 122 in 2013 – up 34%) • Creation of a pathway in partnership with the RYA • Converting training graduates to members & promoting boat hire • Novice racing scheme (helped by £700 grant from RYA) – over 50 participated • Providing an introduction to fleet activity (through fleet boats) • 10% of Barts Bash fleet were sailing their first race! • New equipment for the on-going development of the training centre • Managing & promoting open meetings to: • Maximise participation • Ensure smooth running of event on & off the water • Provide the highest standards of safety & facilities • Looking to increase other income streams: • Providing a training facility for outside fleets • Birthday parties • Hire of lounge
JEREMY MARKETING & COMMUNICATIONS • Last year we arrested the membership decline & saw a slight increase • This year membership is similar to last year • Increasing membership numbers is an absolute priority for 2015 • We have tried to ensure communication with members is good: • Regularly updated triangular displays in lounge & on noticeboards • Excellent Draycote Unshackled • Use of Mail Chimp • We have pulled together all the Club’s written & unwritten rules into one document: The Regulations • Now everyone knows where to look when they want to know what boats they can bring to the Club, where they can park, what happens if they cease to be a member & leave their boat here, etc • We have updated the documentation for club racing & open meetings to ease the burden on organisers & ensure consistency & quality
PHIL VOLUNTEERING • The Club is run by & operates through volunteers (we have professional staff, but their hours are exceeded by committee & other volunteer hours) • In order to build on the recovery of the last 2 years, we need more people to help • On the Committee • On sub-committees: • Sail Com • House Com (incl. social) • Marketing & Communication • Youth & Junior • Just volunteering to do things (& doing them) • We still desperately need more people to help run the Club
ACCOUNTS TO MARCH 2014
RODGER PROFIT / LOSS (£k) Declared Operating Year end March Loss / Profit Loss / Profit 2009 -5.1 0.6 2010 -22.2 -21.5 2011 -4.1 -3.5 2012 -25.2 -24.6 2013 -25.2 -24.9 2014 7.1 7.1 • For the first time for 6 years, the Club has made an operating profit • But there is a real problem that membership fees do not cover our costs & so we are reliant on other revenue streams (which can be volatile) • The operating profit was largely due to management of the Club’s assets (sale of the Arvor & replacing it with a more suitable boat)
RODGER 2013/14 INCOME & EXPENDITURE (£k) Year end March Sail & Cost of Establishment Admin rescue sales Expenditure 126 36 59 58 280 Membership Training Other Income 186 60 40 286 Cost of running the Club • Our “fixed” costs are c. £221k • Membership income brings in £186k • Meaning we are heavily reliant on training & other income (which can be volatile)
RODGER INCOME (£k) Year end March Membership Training Other 2009 219 63 46 329 2010 220 71 48 338 2011 204 64 65 333 2012 197 6 37 240 2013 182 14 40 236 2014 186 60 40 286 • We have stopped the decline in membership income • Training income has massively increased • Other income is stable
RODGER 2013/14 INCOME & EXPENDITURE (£k) Year end March Establishment Admin Sail & rescue Cost of sales 2009 108 46 95 84 334 2010 113 46 109 93 361 2011 107 41 85 104 337 2012 119 42 72 32 265 2013 123 43 64 32 262 2014 126 36 59 58 280 • Establishment costs have largely stabilised • We have reduced admin & sail & rescue costs • Costs of sales have increased with the increase in training
RODGER WHERE WE ARE AFTER THE FIRST 6 MONTHS?
RODGER APRIL – SEPT: INCOME & EXPENDITURE (£k) Sail & Cost of Expenditure Establishment Admin rescue sales Last year 55 25 36 33 149 This year 47 26 34 47 154 Income Other Membership Training Last year 134 42 34 210 This year 136 56 27 219 • So far this year expenditure is slightly up on last year • But income is up more • The refurbishment of the Gents changing rooms may have some impact on this (although much will be covered by the Sport England grant)
ANNUAL GENERAL MEETING November 2014
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