New Roof at the Water Department New Roof & Carpet - John - - PowerPoint PPT Presentation

New Roof at the Water Department

New Roof & Carpet - John Kenneth Galbraith Library

Implementation of a Records Management System

Renovations at the Dutton Dunwich Community Centre

Accessibility Improvements at Facilities

Improving Fire Safety and Prevention New Corporate Image and Website Financial Management, Grants and Funding Asset Management and Strategic Plans Debt Retirement

Employee Training Departmental Achievements Years of Service and Accomplishments Celebrating Employee Retirements Conclusion

New Roofs - Water Department and the John Galbraith Public Library

Water Department John Galbraith Library

The John Kenneth Galbraith Library also received an additional upgrade in the Fall of 2013 with the installation

• f new carpeting

throughout.

Implementation of Document Management System (TOMRMS)

The Municipal Act 2001 Section 254 States: A Municipality must establish a Record Management, Retention & Destruction By-law. The Municipality successfully implemented The Ontario Municipal Records Management System (TOMRMS)

Renovations at the Dutton Community Centre

BEFORE AFTER

New Flooring Sinks, Accessible Faucets & Counters Fresh Coat of Paint

Accessibility Features & Facility Improvements

Accessibility Features Facility Improvements

• Community Centre:
• Replaced faucets with

lever operated ones in both washrooms.

• Corporate:
• Accessibility features

incorporated in new website (April launch).

• Municipal Office:
• Building Department –

replaced door, door handle and lock.

• Washrooms – lever door

handles to both

• washrooms.
• Corporate:
• Key lock boxes on all

Municipal facilities.

• Municipal Office:
• Re-painted.
• Fire doors installed.
• Roads Department:
• Generator.
• Medical Centre:
• Generator.
• South Dunwich Hall:
• New stove.
• Library
• Carpet installed.

Improving Fire Safety and Prevention

• 2 New Fire Alarms Systems

installed:

• Dutton Dunwich Community

Centre.

• South Dunwich Hall.
• New Stove Hood at the South

Dunwich Hall.

• New Fire Safety features at the Municipal

Building:

• Fire Doors in Building Department

and Council Chambers.

• Two Points of Egress.
• Drywall Repairs.
• Installation of a handrail.
• Fire Doors installed in WEDS.

New Corporate Image and Website

In today's time of internet popularity and globalization, a web page or website is a dynamic tool to acquire and service our community and to attract businesses and economic development. It enables one to make information easily available about themselves as well as the services they offer.

The Importance of a Website and Logo

With a logo, you can use a symbol and/or font style to convey information about your business that can be easily remembered. It empowers a business to communicate visually. A well designed logo is an essential part of any company's

• verall marketing strategy.

Asset Management and Strategic Management Plans

Asset Management Plan Strategic Plan

What is asset management? Asset management planning is the process of making the best possible decisions regarding the building, operating, maintaining, renewing, replacing and disposing of infrastructure

• assets. The objective is to maximize benefits,

manage risk, and provide satisfactory levels of service to the public in a sustainable manner. Strategic planning is the process by which leaders of an organization, such as a local government, determine what it intends to be in the future and how it will get there. It involves developing a vision for the organization's future and determining the necessary goals, priorities, and action strategies to achieve that vision A strategic plan serves as a community's roadmap and is used to prioritize initiatives, resources, goals, and department operations and projects. The strategic plan is a big-picture document directing efforts and resources toward a clearly defined vision.

The Municipality of Dutton Dunwich effectively and successfully developed both of these essential Plans for the community in 2013.

Financial Management, Grants and Funding

Financial Management Planning

Revenue Generating Overview:

• HST Review of the Past 4 years = $23K recovered
• Revised Tax Collection Policy = Tax Arrears reduction approx. $190K

Grants and Funding

• MIII Part 1 - Grant for Mary Street Pumping

Station $450K

• MIII Part 2 - Grant for Asset Management

Capacity Funding $21.6K

• Trillium Grant for Community Centre $86K

Debt Retirement

YEAR DEBT REDUCTION

2010 4,761,795 2011 4,704,862 2012 3,997,976 2013 3,472,485

Admin: Writing Policies & Procedures, Human Resources & Employment Law, Water Accreditation, Occupational Health and Safety 2, Basic Emergency Management. Building: Building Code House, On-site Sewage, Plumbing. Corporate: Annual WHMIS Training. Council: AODA Customer Service. Fire: Fire Safety Inspections & Enforcement, Volunteer Firefighter Course Module “A” “B”, Trainer Facilitator Presentation Skills, Communications. Recreation: The Transition Years, Risk Management. Roads: Operator Safety Snowplow, Fall Prevention, Safe Operation of Bucket Truck, Roads School Basic and Advanced - Survey and Equipment Maintenance. Treasury: Business Management/Communications, Excel Advance. Students: Elgin County Orientation Training. Wastewater: Wastewater Treatment Class 2, Operation & Calibration of PH and CI2 Meters. Water: Wastewater Treatment and Collection Facility Operator in Training.

Employee Training

Departmental Achievements

Roads Department

• 62 Tile Drain Repairs.
• 11 Open Drain Maintenance.
• Received $44,642 in grants last year for

2012 drain maintenance.

• Ditch and Berm Maintenance:
• Willey (Duff to Edinborough).
• Chalmers (Currie to Willey).
• Iona Road (Chalmers to Aberdeen and

Thomson to Silver Clay).

• Replaced Culvert:
• From Largie to Marsh.
• Edge Line Patching :
• Pioneer east.
• Coyne (Talbot to Pioneer).
• Slurry Sealed:
• Lakeview to Talbot.
• Tar Chipped:
• Pioneer to Marsh.
• Silver Clay to Talbot.
• Graveled:
• Marsh (Coyne to Dunborough).
• Lakeview (Dunborough to Coyne).
• Dunborough (Talbot to Lakeview).
• Tyrconnell (All Streets).
• Coyne (Lakeview to Duttona).
• Willey (Edinborough to Duff).

Drainage

• No watermain breaks in 2013 for Dutton

Dunwich.

• 100 valve maintenance completed.
• Hydrant Maintenance was completed.
• No adverse samples for the year.
• Alkalinity/PH completed no exceedance.
• Chamber Maintenance completed - all

chambers pumped and inspected.

• We scored 86% on our M.O.E Inspection in

2013.

Water Department

• Doubled training for firefighters which

include in-house and college training

• pportunities.
• Added Certified Fire Prevention Officer.
• Developed a program for fire pre-plans for

high risk and municipal buildings.

Fire Department

Departmental Achievements

Recreation Department

Another successful year for Recreation & Programs in the Community: Aquatics Program

• 150 Participants over the season, which

included Bronze Medallion/Cross Program, Red Cross Swim Levels 1-10 and Pre-School Programs.

• Hired 10 Lifeguards.

Swim Team

• 42 children ages 5-16 participated.

Summer Day Camp

• Successfully ran Day Camp with approximately

100 Children ages 5-13 participating.

• Hired 2 Day Camp Leaders.

Recreation Programs

• Dodgeball and Line Dancing drew 45 eager

participants. Baseball and Soccer

• 2 Teams - hosting 2 tournaments for Soccer

and 3 tournaments for Baseball. Maintained two Soccer Pitches, three Playgrounds and three Ball Diamonds

Dutton Medical Centre

Secured a nine month locum, Dr. Nicholas Lees, to assist with patient load and provide excellent medical care to the people of Dutton Dunwich Renegotiated lease with ListenUP Canada to continue to provide excellent audiology services in our community.

Celebrating Employee Retirements

Congratulations and Best Wishes! Celebrating with employees who are embarking on the next exciting chapters of their lives!

Bob Leitch 26 years Ken Loveland 33 years Ken McQuarrie 23 years Lorne McLeod 34 years

That is an impressive 116 years

• f combined dedicated service!

In Conclusion

The Corporation of the Municipality of Dutton Dunwich and it’s employees continue to strive to be a Municipality to be envied. Our direction has been defined in our Strategic Plan and our short and long term visions created. We are a growing and revitalized community, along with involved and caring citizens, where services, infrastructure, recreation and schools are well maintained. There is a shared responsibility to provide encouragement and support for new development and to grow existing safe neighbourhoods in which to live. We are committed to success, and through teamwork; with the engagement of the community, we make it a priority to serve others.