National RTAP Technical Assistance Conference Transit Asset - - PowerPoint PPT Presentation

Transit Asset Management & Information System (TAMIS)

Presented by: Curtis Sims, Jr. Training, Safety & Security Program Manager South Carolina Department of Transportation Office of Public Transit

National RTAP Technical Assistance Conference

Transit Asset Management & Information System

Integrated automated system with 5 major components

TAMIS

SAF GMS VTE AMTS

OPSTATS

Signature of Authorization Form Grant Management System Virtual Transit e-forms

Asset Management Tracking System

Operational Statistics (NTD)

SAF

This is an automated process for the authentication of users. This module allows for sub-recipients to create an account where username and password can be issued.

SAF

Enter TAMIS

Signature of Authorization Form

GMS

This module when completely functional will allow sub-recipients to submit their sub-grant application electronically with electronic signatures for sub-grant

• approval. It will also allow electronic processing of the following:

Grants Management System

• Make budget modifications as required

All Activities will be accomplished on–line.

• Review the FTA Master Agreement
• Review and sign required annual Certifications and Assurances
• Review and sign required Signature Documents
• Apply for federal and state allocations as approved by the Commission
• Complete and submit contract budgets
• Receive approved contract from SCDOT/OPT

SCDOT OPT Grants

VTE

This module allows sub-recipients the ability to submit an electronic invoice for reimbursement. The process minimizes errors and increases efficiency.

Virtual Transit e-forms

• Complete and submit contract budgets
• Monthly invoicing is submitted for review and processing
• Budget modifications are presented and reviewed for approval

SCDOT OPT Subrecipient

VTE

This module will also enable sub-recipients the ability to submit monthly activity reports for the following:

Virtual Transit e-forms

 Monthly Revenue & Expenses  Accident/Incident Occurrences  Civil Rights Complaints  DBE Participation  Procurement Activity

AMTS

This module provides an electronic account of all assets, including their condition, useful life, location, mileage, and

• ther pertinent information.

Asset Management Tracking System

OPSTATS

This module allows OPT to receive and manage data from sub-recipient to complete various reports such as; NTD, transit trend report, funding formula sub-allocations efficiency and effectiveness of operations.

Operational Statistics

TAMIS

SAF GMS VTE OPSTATS AMTS



Transit Asset Management & information System

AMTS

1. Sub-recipient sends a request for vehicle to Regional Program Manager {RPM}. 2. RPM reviews the request, approves and forwards to Asset Manager. 3. Asset Manger reviews the specifications and vehicle contract and approves.

• 4. Sub-recipient orders the vehicle.
• 5. Asset Manager inspects the vehicle, enter vehicle data into AMTS

and upload supporting documentation.

Vehicle Purchase

AMTS

• VIN
• Agency Name
• ADA or Non-ADA
• Year
• Make
• Model
• Body Style
• New or Used
• Vehicle Type
• Vehicle Status
• Weight
• County
• Contract Number
• Grant Number
• Purchase Amount
• Invoice number
• Program funding code
• Seat capacity
• Useful Life Miles
• Initial Odometer Reading
• Current Odometer Reading
• Title Number
• Date Issued
• Purchase Approval Date
• Purchase Order Date
• Inspection Date
• Date Titled Received
• Title Entry Date
• Comment
• Memo

Items required to input into AMTS for vehicle purchase:

AMTS

1. Sub-recipient sends a request for title to Regional Program Manager {RPM}, includes two required appraisals on vendor’s letterhead 2. RPM reviews the request, and forwards to Asset Manager with supporting documentation. 3. Asset Manger will release title if: (a) Vehicle is removed from use for public transportation. (b) Operational expenses for the vehicle will no longer be charged to a SCDOT contract, and SCDOT assumes no further liability for the operation of the vehicle.

• 4. Sub-recipient contacts DMV to transfer the title to their name.

5. Asset Manager changes the vehicle status from “Active” to “Release and Transfer” and uploads supporting documentation in AMTS.

Release & Transfer of Title

AMTS

• Change Status to Release

and Transfer Title

• Agency Name
• Disposition
• Release Date
• Transfer Date
• Comment
• New Title Number
• Date Issued
• Date Title Received
• Contract Number
• Grant Number
• Purchase Order Date
• Purchase Approval Date
• Inspection Date
• Current Odometer Reading
• Appraised Value
• Depreciated Value
• Program Funding Code

Items required to input into AMTS for Release & Transfer of Title:

AMTS

Sub-recipient:

• Submits detailed scope of work for project review.
• Forwards appraisal. Current deed, proof of purchase or “in-

kind” contribution documentation.

• Submits verification of local match.
• Submit environmental impact analysis.

Office of Public Transit:

• Prepares information for Commission approval.
• Project must be identified in the STIP.
• Submits a grant application to FTA for approval.
• Solicitation Process.
• Reporting Requirements
• Invoicing Process.
• Final Close-Out Process
• Enter facility information & upload supporting documentation in AMTS.

Facilities

AMTS

• Agency Name
• Property ID Number
• Property Year
• Property Physical Condition
• County
• Contract Number
• Supporting Documentation
• Items required to input into AMTS for Facilities:

??? QUESTIONS

TAMIS

Transit Asset Management & information System