Nakkertok 42 nd* Annual General Meeting October 27 th , 2018 - - PowerPoint PPT Presentation

Nakkertok 42nd* Annual General Meeting October 27th, 2018 Nakkertok South - Blue Room

* Nakkertok was incorporated in Feb 1975 and we suspect the 1st AGM was in 1976

To achieve excellence in cross-country skiing and to grow the interest in skiing within the Ottawa/Gatineau region, through a club community that provides facilities and learning support to all ages of skiers and their families

Mission Mandate

Enable individuals and families to enjoy cross-country skiing in a safe, family-friendly environment that teaches cross country ski techniques and the benefits and enjoyment of outdoor activity Provide coaching and training for competitive cross country ski racers that allows them to pursue and achieve their full potential in cross-country ski competition Create and maintain high quality cross country ski facilities that can support both recreational skiing as well as host high caliber cross-country skiing competitive events

A Cross Country Community Quality Facilities Competitive Program

We will collaborate with, and provide support to other organizations pursuing similar mandates in the Ottawa/Gatineau region.

Recreation Racing

AGM Agenda

• Board of Directors’ Report
• Approval of the Minutes of the 2017 Nakkertok

AGM

• Nakkertok’s Audited Financial Statements for

2017 / 2018

• Motion to Approve the Auditor of the

Nakkertok’s 2018 / 2019 Financial Statements

• Motion to Elect Members to the Nakkertok

Board of Directors

• Other Business?
• Meeting Adjourned

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Board of Directors’ Report

• Nakkertok Programs Update
• Nakkertok Events Calendar
• Nakkertok Nationals Update
• Nakkertok Trails and Facilities Update
• Nakkertok North Update
• Nakkertok Sponsors

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Nakkertok Programs: Learn to Ski Numbers

• Mud Monsters: 63
• NS LTS Sessions capped at max 140 skiers –

registration still open

• YTD

– NS: Sat AM : 72 (incl 3 adults) – NS: Sat PM : 56 (incl 0 adults) – NS: Sun PM: 117 (incl 20 adults) – NN: Sun PM: 22 (incl 1 adults)

• NS #’s running behind this time last year

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Nakkertok Programs: Learn to Ski Leaders

• Director (Board Rep): Looking for volunteer!!!
• Head of Hares: Looking for volunteer
• Mud Monsters Coordinator: Jessica Tivney
• Saturday AM Coordinator: Bryn Lander / Anders Knudby
• Saturday PM Coordinator: Looking for volunteer
• Sunday PM Coordinator: Janis Ellis-Claypool
• Val-des-Monts Coordinator: Annik Wills

Please be in touch with Andrew Hurst (learn-to- ski@nakkertok.ca) if you are willing and interested in any of these spots (or know someone who might be).

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Nakkertok Programs: Racing

• 255 Athletes up from 236 last year
• From 2011 to 1995 YOB (mini RR, RR, Juv, Jun, NJDT)
• Athletes will attend local, provincial, national and

international races

• Race Director: Lisa Allan *new*
• 3 Full Time Coaches 3 Paid Youth Coaches

– Kieran Jones

• Jesse Williams

– Kevin Shields (*welcome*) - Kat Denis – Geoff Tomlinson - Alex Slobodian

• 1 Paid Part-time Wax Tech: Nic Clifford

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+ MANY Volunteers: Coaches/Waxers/Chaperones/Drivers/……..

Nakkertok Programs: Adventure

• 76 Athletes enrolled in the program!
• Head Coaches: Anita Netherton and

Heather Erven. Managing team: Kevin Thomson, John Cuddihy, Jochen Lang and Eric Ross.

• Boom in the youngest age group (Fishers)

and great retention/ growth in the oldest group (Leaders).

• Last year 3 athletes successfully completed

their Half Ski Marathon at the Canadian Ski

• Marathon. 93 Nakkertok youth skiers

completed 340 sections of the CSM!

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Nakkertok Programs: Paranordic

• 1st year ever at Nakkertok **new**
• Championed by Benjamin Campin: (PN Coach)
• Categories: Standing, Sitting, or Visual

Impairment

• Options: Dryland and Snow, or on Snow Only

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Thank-you Benjamin!

Nakkertok Programs: Ski4Life

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• For adults interested in improving skiing and

staying fit for life

• Options: Dryland and/or On-Snow
• Registrations YTD

– Tues Evenings: 24 (Rob Smith) – Wed Afternoons **new**: 8 (John Lewis)

Events @ Nakkertok

• Nov. 4 Fall Fun Run
• Dec. 15/16 Nakkertok Alumni Candy Cane Cup & OCUP#1
• Dec. 26 Boxing Day Burnoff
• Feb. 3 Weber Loppet
• Feb. 12 and 19 HS OFSAA qualifying races
• Feb. 23 Cookie Race
• Mar. 3 Thea's Race
• Mar. 13 – 20: 2019 Canadian Ski Championships
• Mar. 30 Nakkertok Enduro
• Apr Nakkertok Spring Meeting and Volunteer Awards

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2019 Canadian Ski Championships

• 92nd running of the Ski Nationals
• 2019 Awarded to ENGNE

– Nakkertok, Skinouk, Chelsea, Gatineau Loppet – Hosted at Nakkertok: March 13 to 20th

• Nakkertok is paid for facility use
• Nakkertok proportionally shares in the profits based on

number and type of volunteers

• Anticipated

– 850+ skiers from across Canada and the US – Plus skiers to prep for World Cup finals in Quebec City the following weekend

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2019 T&F improvements*

• Parking and Roads
• Add gravel for springtime use
• Replace drainage
• Widen roadway at the top of the hill
• Add signage and lighting
• Ski Trail Network
• Reapply for FIS certification existing trails plus new 7.5km
• New Sunrise extension, plus the
• Level, widen and smoothen trails for lower snow level
• Improve drainage as required
• Snow Making Network
• Extend piping network: i) North under Powerline, ii) West up

Peri’s way, iii) up Jackrabbit climb

• New Timing Palace

* Funded mostly through grants to ENGNE because of the 2019 Canadian Ski Championships

Other Trails and Facilities Activities:

• Test vinyl flooring in front of chalet
• Rework old timing building as club wax room
• Rework rear staircase in barn
• Paint Mini Me

+

• Looking at fundraising options for Lit Trail

Expansion (+1km trails and parking lot)

Nakkertok North including VdM Lands

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• VdM became the owner of the property/buildings effective May 11, 2018
• Nakkertok will during the ski season:
• Continue to manage trails and facilities on VdM and non-VDM lands
• Be reimbursed for management on VdM lands
• VdM will
• Invest in the property, including taking care of major building expenses
• VdM residents will
• Be able to use the trail system free of charge
• Become Nakkertok members to access LTS programming at Nakk North
• A Management Committee has been set up:
• Comprised of voting representatives from VdM Council, Nakkertok, Ski de Fond des

Colines, and 2 citizens from VdM (and well represented by Nakkertok members)

• Will allow Nakkertok members to use the VdM lands and buildings free of charge
• Is tasked with developing a strategic plan for the area with skiing and non-motorized

use a primary focus

• Significant future investments into the facility are possible

Thank-you John Stephenson!!!

From a member perspective, NN will remain basically the same. From a club investment perspective, NN is becoming self sustaining

Nakkertok North

Nakkertok Sponsors

Reminder: Fresh Air’s Nakkertok Week: Nov 5-11

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Getting to a More Sustainable Club

• gone to positive (+)

– Nakkertok North

• trending to positive (+) but work to be done

– QC membership ~ 10% – Hiding in the heart of Cantley and the Outaouais

• in progress

– Enhanced Nakkertrak profitability – Making the most of Nakkertok spare capacity (weekday, daytime) – Skifast – BoD operational metrics and institutional memory

• new positives

– 3rd year of Nakkertrak – Snowmaking has made the ski season more predictable – 2019 Canadian Ski Championships

Approval of Past Minutes

• Seeking a Motion to approve the minutes of

the 2017 Nakkertok AGM

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2017/18 Audited Financial Report to Members and Appointment of Auditor for 2018/19

Statement of Operations

• Excluding Depreciation we were $12,727 net positive on operations.

FY17/18 FY16/17 Diff Revenue Program Fees 254,145 246,218 7,927 Memberships 99,725 102,970 (3,245) Events 82,436 68,407 14,029 Grants, sponsorships & donations 51,590 63,263 (11,673) Other 36,610 28,597 8,013 Amortization of deferred capital contributions 25,400 18,657 6,743 Total Revenues 549,906 528,112 21,794 Expenses Program Delivery 319,661 274,360 (45,301) Trails & Facilities 106,137 101,456 (4,681) Administration & Insurance 85,981 69,675 (16,306) Depreciation and amortization of fixed assets 53,272 59,512 6,240 Total Expenses 565,051 505,003 (60,048) Net Surplus / (Loss) (15,145) 23,109 (38,254)

Statement of Financial Position

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FY17/18 FY16/17 Current Assets 214,575 281,512 Capital Assets 412,966 321,455 627,541 602,967 Current Liabilities 47,139 32,867 Deferred Capital Contributions 286,438 260,991 Net Assets 293,964 309,109 627,541 602,967

Net Assets

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FY17/18 FY16/17 Unrestricted Reserves 75,889 78,676 Internally Restricted Invested in capital assets 126,528 134,837 Capital Reserve 50,000 50,000 Racing Program Operational Reserve 20,000 20,000 General Operational Reserve 20,000 20,000 Racing Program Fundraising Reserve 1,547 5,596 Total Net Assets 293,964 309,109

* The RP reserve was understated by $8186 and will be corrected in FY18/19

Recommendations from Auditor

• 1. Cheques:

Information contained on cheques could be modified manually in QuickBooks. Treasurer’s response: No cheques previously issued were subsequently modified manually.

• 2. Registration/membership revenue and Zone 4

Reconciliation for program and membership revenue between Zone 4 should be performed throughout the year, not just at year end. There were no significant reconciling items for FY17/18. Treasurer’s response: For FY18/19 reconciliations have been done up until July 31, 2018. The next reconciliation will occur in November, 2018.

• 3. Capital asset accounting policy

There were certain acquisitions below the $3,000 threshold that were

• capitalized. The Association may want to update the acounting policy to be

updated to reflect a lower capitalization threshold. Treasurer’s response: The Association will carefully monitor the capital asset additons account in FY18/19. There is no plan to modify the currect capital asset accounting policy.

Auditor Appointment for 2018/19

• Deloitte was appointed auditor for 2014/15

(first audit for Nakkertok)

• Audit process increasingly smooth
• Board recommends appointment for 2018/19

Motion: Approve appointment of Deloitte as auditors for the 2018/19 fiscal year.

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Departing Nakkertok Board Members

• Andrew Hurst: LTS (2)
• Jan O’Donnell: Treasurer(2) and at large (1)
• Rachel Williams: Events (5)
• Robert Hornung: At Large (2), President (3)

and Past President (1)

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THANK – YOU!

Nakkertok Board Members Returning for Year 2 of a 2 Year Term

• Jenny Koumoutsidis (Treasurer)
• Caroline Macintosh (Secretary)
• Peter Metuzals (Sponsorships)
• John Stephenson* (Nakkertok North)
• Andrea Timlin (Adventure Program)
• Dirk van Wijk* (Landowners)

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* has served multiple terms

Nakkertok Board Members to be Elected / Relected for a 2 Year Term

• Ian Skerrett* (President)
• Soren Halverson (Vice President)
• Ken Lindfors* (Trails and Facilities)
• Grant Williams* (Racing Program)
• Dejan Custic (Communications)
• Todd Fairhead (Events)
• Tonya Hoferek (New Members and Volunteers)
• Stephanie Semeniuk (at Large)

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* has served multiple terms or is serving a 2nd term

Motion to Elect Board Members

• The AGM is asked to pass the following

resolution:

“The 2018 Nakkertok AGM agrees to elect the following slate of Members to the Board of Directors for the 2018 – 2020 term: “Ian Skerrett, Soren Halverson, Ken Lindfors, Grant Williams, Dejan Custic, Todd Fairhead, Tonya Hoferek, Stephanie Semeniuk.”

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Presenting Your 2018/19 Board Elect

1. President: Ian Skerrett 2. Vice President: Soren Halverson 3. Treasurer: Jenny Koumoutsidis 4. Secretary: Caroline Macintosh 5. Past President: Don Sproule 6. LTS Rep: to be appointed by BoD* (Réal Lambert) 7. Racing Rep: Grant Williams 8. Adventure Rep: Andrea Timlin 9. Trails & Facilities: Ken Lindfors 10. Communications: Dejan Custic 11. Fundraising Peter Metuzals 12. Nakk North: John Stephenson 13. Events: Todd Fairhead 14. New Members and Volunteers: Tonya Hoferek 15. Landowners: Dirk Van Wijk 16. At Large: Stephanie Semeniuk

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2018/19 executive elect Go to www.Nakkertok.ca / About / Governance and Policies

• A list of current BoD members
• Nakkertok bylaws and Policies
• Reports and Presentations (including this presentation)

Nakkertok Spring Member Survey

Nakkertok Spring Member Survey

What other activities would you like to see at Nakkertok

• Adult classes during the week
• Adult masters group during the week
• Mountain biking during the summer
• Trail running during the summer
• Additional events at Nakkertok, hiking,
• rienteering, bird watching

Nakkertok Spring Member Survey

Areas of Interest

• Long-term planning
• Quebec membership
• Corporate programs
• Adult programming
• Welcome new members
• Volunteer Coordination
• Summer programs

Other Business

?

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Motion to Adjourn

Thank you for your support of Nakkertok!

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