Museum: A Case Study in the Management of a Small Special Library - - PowerPoint PPT Presentation

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Museum: A Case Study in the Management of a Small Special Library - - PowerPoint PPT Presentation

Feb 22, 2023 43 likes •396 views

Sustaining the Sacred Harp Museum: A Case Study in the Management of a Small Special Library Erin Fulton, University of Kentucky erinfulton@uky.edu SEMLA 2020 Founding director Charlene Wallace, 2016 Photo: Sasha Hsuczyk COLUMBIANA

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Sustaining the Sacred Harp Museum: A Case Study in the Management of a Small Special Library

Erin Fulton, University of Kentucky erinfulton@uky.edu SEMLA 2020

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Founding director Charlene Wallace, 2016

Photo: Sasha Hsuczyk

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COLUMBIANA (Denson ed. Sacred Harp, p. 56t)

Led by Tom George, Sarah Trumbore, and Rod Ivey at the Burnham and Brown Memorial, Jacksonville, AL, 2019 Recording: Nathan Rees Photo: Robert Chambless

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Sacred Harp (1844–97) ↓ ↓ ↓ Cooper revisions (1902–2012) *Current use in TX, FL, MS, south AL, south GA, and some

  • ut-of-region singings

*Issued by Sacred Harp Book Company White revisions (1909–11) *Current use in MS and central GA *Historical use in TN and north AL *Not in print since 2007 James revision (1911–21) *Historical use in TX, north AL, and Atlanta metro *Issued by Sacred Harp Publishing Company since 2015 ↓ Denson revisions (1936–91) *Current use at most out-of- region and international singings *Historical use in north AL, west GA, and north MS *Issued by Sacred Harp Publishing Company

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Sacred Harp (1844–97) ↓ ↓ ↓ Cooper revisions (1902–2012) *Current use in TX, FL, MS, south AL, south GA, and some

  • ut-of-region singings

*Issued by Sacred Harp Book Company White revisions (1909–11) *Current use in MS and central GA *Historical use in TN and north AL *Not in print since 2007 James revision (1911–21) *Historical use in TX, north AL, and Atlanta metro *Issued by Sacred Harp Publishing Company since 2015 ↓ Denson revisions (1936–91) *Current use at most out-of- region and international singings *Historical use in north AL, west GA, and north MS *Issued by Sacred Harp Publishing Company

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Museum Founders and Caretakers

Charlene Wallace (b. 1929, d. 2019) Museum director, 1986–2016 Served as SHPC treasurer and acting executive secretary Hugh McGraw (b. 1931, d. 2017) Music committee, 1960–1991 (chaired 1973–1991) SHPC executive secretary, 1958–2002 Richard DeLong (b. 1963, d. 2020) Music committee, 1991 revision SHPC executive secretary, 2008–2011

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Scrapbooks kept by Charlene Wallace, 1950s–2012

Photo: Lance McCord

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Church in Winston, GA, during annual Sacred Harp singing, 1970

Richard DeLong, photographs of singing venues, compiled 1986–8 (SB 1986 DeLongR)

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The AV Room (AKA “Kitchen”), 2015

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Annual Sacred Harp singings (Denson ed.) held in 2004

Data collection and image by Will Fitzgerald, 2005

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Boston singer Ginny Ely at the National Convention, Birmingham, AL, 1987

Newspaper clippings

  • pen file, Sacred Harp

Museum

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  • I. Physical Space
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Sacred Harp Publishing Company Inventory (on a very light day)

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A “Duplicate Box” Inventory Spreadsheet

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A Small Sampling of Denson Books

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Provenance/State Information, 1971 Denson Book

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Part of the VHS Collection

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  • II. Call Numbers
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Information Sources for Call Numbers

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Call Number System

(as employed in 2016–2018)

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Conceptual Model: Location vs. Format vs. Resource Type

Metric Reflected How Used In Record? In Call No.? Stable? Holding Location Physical location of an item within the museum Locating, retrieving, and reshelving items; browsing related items No No No Storage Format Storage requirements of item (shelf, vertical storage, etc.) Indicating general storage location both in catalog record and on the item itself Yes Yes Mostly Resource Type Predefined categories in cataloging software related to mode of publication, etc. Accessing appropriate descriptive fields during cataloging Yes No Yes

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Minute Books

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Sample Call Numbers

(minute book, newsletter, flyer)

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  • III. Subject Analysis
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Rival Editions of Christian Harmony

“Carolina Book,” 2015 ed. “Alabama Book,” 2002 ed.

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Use of Natural Language in an Ambiguous Record

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Sampling of Local-Use Subject Headings

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Sample of topics covered in the Sacred Harp Museum Handbook

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What We Learned

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What We Learned

  • Custodial approaches will necessarily differ from larger libraries
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What We Learned

  • Custodial approaches will necessarily differ from larger libraries
  • Approach problems from the perspective of patrons as well as

staff/volunteers

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What We Learned

  • Custodial approaches will necessarily differ from larger libraries
  • Approach problems from the perspective of patrons as well as

staff/volunteers

  • Document practices—even stopgap practices
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Charlene Wallace at a Georgia singing,

  • ca. 1962

Undated scrapbook, Sacred Harp Museum (SB 0000 Gravest)

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Museum caretaker Phillip Denney (and grandson) leading Sacred Harp at Wallace’s funeral, 2019

Photo: Robert Chambless

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Sustaining the Sacred Harp Museum: A Case Study in the Management of a Small Special Library

Erin Fulton, University of Kentucky erinfulton@uky.edu SEMLA 2020