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Monthly Business Breakfast March 2, 2015
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WELCOME
A Spe pecial al Than ank Y k You u fo for an an Aweso some Br Breakf kfast ast!!
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Monthly Business Breakfast March 2, 2015 1 WELCOME A Spe pecial - - PowerPoint PPT Presentation
Monthly Business Breakfast March 2, 2015 1 WELCOME A Spe pecial - - PowerPoint PPT Presentation
Monthly Business Breakfast March 2, 2015 1 WELCOME A Spe pecial al Than ank Y k You u fo for an an Aweso some Br Breakf kfast ast!! 2 Budget Reminder- 2015-16 campus budgets (Electronic Version)due March 6th 3 FIXED ASSETS 4
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Budget Reminder- 2015-16 campus budgets (Electronic Version)due March 6th
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FIXED ASSETS
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Physical Inventory Process
- ½ Campuses in Fall 2014
- ½ Campuses in Spring 2015
- Departments in Spring 2015
- Emails sent to Principal/Budget Manager and
Executive Assistants
- Excel File Attached
- “Phy Inv Recap Sheet FY15”
- “Asset Cost >5k FY15”
- “Asset Cost <5k FY15”
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Annual Inventory
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Physical Inventory Process
- Procedures:
- Verify assets & locations
- Send in Transfer/Disposal Forms with
inventory for assets that were moved
- Budget Manager signs and dates Recap
Sheet
- Email all pages to
Business&Finance@fortbendisdcom
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Annual Inventory
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Fixed Asset Transfers & Disposals
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Transfer/Disposal Form
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Transfer/Disposal Form
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Transfer/Disposal Form
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- Fixed Asset Questions
- Raymond Vela (ext. 41183)
- raymond.vela@fortbendisd.com
- Suzanne Owen (ext. 41176)
- suzanne.owen@fortbendisd.com
- Fixed Asset Transfer/Disposal Form Location:
- Pipeline – Business/Finance & Activity Funds
Contact Information
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Activity Funds
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Activity Funds
Important Reminders for Maximum Effectiveness
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Activity Funds Bank Deposits
- Prepare and input deposits at a steady pace
throughout the month.
- Don’t save all of your work for the last week.
- Deposits are posted to your accounts the next
morning.
- End of the month: don’t worry if it won’t be
picked up until the first couple of days of the next month. (“Deposit in Transit” is fine.)
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Activity Funds Bank Deposits
- Spring Break: Plan your bank deposits so they
will catch Larry King’s pickup before Spring
- Break. (Week of March 2-6).
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Activity Funds Transaction Coding Accuracy
- 1. P-Card – be aware your default code is only a
starting point. Expect to use something different.
- 2. Spending Fund 461 – Use expenditure
coding, not revenue. (Only exceptions are refunds – rare)
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Activity Funds Transaction Coding Accuracy
- 3. Instrument Use Fees
- 4. Spring Sports Gate money
– Use the specific accounts; – Check your sponsors
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Activity Funds Transaction Coding Accuracy
- 5. Print Shop/InfoFinder - limited-choice, full-
string dropdowns; we can add more.
- 6. Child Nutrition Catering – know your
segment coding
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Activity Funds As Always…
- Sales tax on your deposits
- Watch your accounts to avoid deficits
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Activity Funds Spring Reminders
- Spring book fair – requisition for BPO in
advance (estimated amt.)
- Yearbook - requisition for BPO in advance
(estimated amt.)
- Cannot buy gift cards to be given to FBISD
employees.
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Questions????
- Next Meeting: April 8, 2015
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March 2, 2015 7:30-9:00 April 7, 2015 7:30-9:00 April 8, 2015 May 19, 2015 7:30-9:00 May 20, 2015