Legislative Finance Committee June 19, 2019 Data Use for Targeting - - PowerPoint PPT Presentation

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Legislative Finance Committee June 19, 2019 Data Use for Targeting - - PowerPoint PPT Presentation

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Legislative Finance Committee June 19, 2019 Data Use for Targeting Increases in Institutional Performance Institutional data Enrollment patterns Academic Division Day/Time Instructor Online/Face2F Students who apply but

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Legislative Finance Committee June 19, 2019

Data Use for Targeting Increases in Institutional Performance

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Institutional data

  • Enrollment patterns
  • Academic Division
  • Day/Time
  • Instructor
  • Online/Face2F
  • Students who apply but don’t enroll
  • Students who enroll but don’t attend
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Institutional Data Examples

38% 46% 42% 10% 13% 10%

0% 10% 20% 30% 40% 50% White Minority Overall

Perkins Nontraditional Program Participation (by Gender)

Enrollment Completion

1,000 2,000 3,000 4,000 5,000 2013 2014 2015 2016 2017 Number of Students

Student Body Composition

Other Black / African American Hispanic White

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Media Preferences Survey

  • Survey for

communication format

  • Online
  • Radio
  • TV
  • Movie Screen
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Spring Enrollment per division per subject

  • Fall 2017, CIS 120

removed from many degree plans as general education requirement

Full Time Equivalency (FTE) Per Division-Per Subject-Duplicated Fall 2015 - Fall 2018 Fall 2015 Spring 2016 Fall 2016 Spring 2017 Fall 2017 Spring 2018 Fall 2018 Business and Technology 113.00 109.47 119.13 106.47 90.80 94.33 86.87 ACCT 14.07 13.53 14.40 13.13 14.93 13.87 10.00 BAD 20.20 18.40 22.40 18.40 16.80 16.27 16.60 BIT 1.47 2.53 0.73 0.53 BOFT 4.53 6.07 5.67 5.67 3.93 2.80 4.20 CIS 58.93 52.93 58.53 53.13 35.13 41.20 37.87 ECON 6.00 7.00 6.60 8.00 8.40 9.20 7.60 FIN 2.00 2.20 0.20 2.60 0.80 MGT 5.60 4.40 8.00 2.60 8.00 4.20 6.00 MKT 2.20 2.60 2.80 2.80 3.40 4.20 3.80

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Online vs. Face-to-Face

Online Continues to Constitute Larger Share of Enrollment Withdrawal Rate of 3-4% for both Online and Face-to-Face Students

65% 62% 58% 57% 63% 61% 57% 56% 53% 35% 38% 42% 43% 37% 39% 43% 44% 47% 0% 10% 20% 30% 40% 50% 60% 70% Fall 2015 Fall 2016 Fall 2017 Fall 2018 Spring 2015 Spring 2016 Spring 2017 Spring 2018 Spring 2019

Clovis Community College Overall Enrollment Trend

F2F Online Linear ( Online ) 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% 4.0% 4.5% Fall 2015 Fall 2016 Fall 2017 Fall 2018 Spring 2015 Spring 2016 Spring 2017 Spring 2018 Spring 2019

Clovis Community College Face to Face versus Online Withdrawal Rates

F2F % W Online % W

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Reality: Online, Face-to-Face, Mixed

899 873 815 748 667 313 342 359 384 427 407 351 366 433 419 300 600 900 1200 1500 1800 2013 2014 2015 2016 2017 FTE Students Face to Face Only Online Only Mixed

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Enrollment by high School

100 200 300 400 500 600 700 800

Fall 2013 Fall 2024 Fall 2015 Fall 2016 Fall 2017

SCHOOLS WITH HIGHEST DUAL CREDIT ENROLLMENT AT CCC

Clovis High Portales High Santa Rosa High Other

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Enrollment by Gender

40.0% 50.0% 60.0% 70.0% 80.0% % Female, CCC % Female, Curry County % Female, U.S.

% Female

  • Our female students are older

than male counterparts

  • Most CCC students are parents,

regardless of age

  • Without reliable childcare,

students will stop-out or drop-

  • ut
  • Requires TIMELY intervention for

dropout prevention

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Full-time vs. Part-time status

Enrollment Type

21% 22% 79% 78% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Fall 2017 Fall 2018 Full-Time Part-Time

Need for Better Data on Childcare Issues

  • Current data from FA Office and

Student Resource Coordinator

  • Increase in student need for

childcare prompted request to a donor for gift designation for childcare stipends

  • Pilot indicates cost is

approximately $3500 / semester per student

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Student Age

20 22 24 26 28 30 32 34 36 2013 2014 2015 2016 2017 Average Age Female Average Age Male Median Age Female Median Age Male

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Student Success Data: All focused on student retention and persistence

  • Attendance, online participation
  • Student flags
  • Irregular Attendance
  • Tutoring Referral – Increase in

referrals

  • Missing Assignments
  • In Danger of Failing
  • Final grades

500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 Fall 2017 Spring 2018 Fall 2018 Spring 2019

Starfish Manually Raised Alerts

Kudos Flag Referral

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Students Dropped for Non-Payment

  • Summer 2019 list started 862 students with no payment arrangement
  • Reminder text to these students
  • Follow up with Advisor
  • 13 students dropped for nonpayment

Risk of Drop for Non-Payment

Payment Arrangement Dropped for Nonpayment

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Financial data

  • Program expenses
  • Faculty-FT or PT
  • Equipment
  • Some small programs pay for

themselves

  • Some relatively high enrollment

programs are difficult to sustain financially without supplemental funding

$- $5,000,000.00 $10,000,000.00 $15,000,000.00 $20,000,000.00 $25,000,000.00 FY 2015 FY 2016 FY 2017

CCC Revenue Sources

Tuition/Fees Grants/Contracts Auxiliary Services state appropriation local tax levy Other

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Difficult to move the needle on retention rates if we don’t know why students stop or drop out

  • Academic issues
  • Financial issues
  • Social issues
  • Childcare
  • Transportation
  • Work Issues
  • Other family issues

“During my time at Clovis I didn't think I would finish school. I felt lost especially because I was completing online classes along with working full time, being a mom and wife. I took my time with school and I am so proud to say that I finally graduated this past Spring. The amount of support I received from the school and Academic Advisors was wonderful. … I have to say that my advisor Jennifer Bussey has been a saint. If it wasn't for her guidance all these years … I wouldn't have graduated. She has been with me since my first move to Roswell, to my move to California and now Albuquerque. … I will forever be grateful to this college … she had so much patience with me during my STATS class, I am not a Math person at all but this I understood thanks to her. The support and resources for online students is fantastic. I would continue going to Clovis if it

  • ffered Bachelor programs, I would never leave if it were up to me!”
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Data on these issues affects budgeting

  • More money focused on

supportive services

  • More personnel to

provide these services

256 274 1,178 1,222 1,322 1,896 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Fall 2017 Fall 2018

Tutoring Utilization

# of CCC Students Served # of Visits Total Time (hours)

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Bureau of Labor Statistics

Fastest growing jobs in NM: 1. Personal Care Assistant 2. Home Health Aid 3. Physical Therapist (and Assistant) 4. Nurse Practitioner 5. SLP-Internship 6. Child Care Provider 7. Preschool Teacher 8. Medical Technologist 9. Massage Therapist

  • 10. Crew Member (Food and Beverage)
  • 11. Industrial Mechanic
  • 12. Mental Health Counselor
  • 13. Assistant Manager
  • 14. Emergency Medical Technician
  • 15. Supervisor
  • 16. Medical Assistant
  • 17. Marketing Internship
  • 18. Business Analyst
  • 19. Registered Nurse
  • 20. Bartender
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Job placement data

  • Institutional survey
  • Cards at graduation
  • DWS unemployment data
  • Only shows NM employment; no data for students employed out of state
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Using our data: Lessons Learned

  • Data does not tell the whole story
  • We always use data even if a decision seems to go against the data
  • Other reasons may exist that are not apparent in the data
  • Easy to make faulty causal links