Kentucky Procurement Assistance Program (KPAP) Your Fair Share Government Contracting Elizabethtown, Kentucky Bobbi Carlton 1
Program Overview • Kentucky Procurement Assistance Program (KPAP) is the Procurement Technical Assistance Center (PTAC) for Kentucky. • KPAP a business assistance program of the Kentucky Cabinet for Economic Development that is designed for firms interested in government contracting 2
Purpose and Desired Outcomes • Purpose of program is to help Kentucky firms market their goods and services to federal, state, and local government agencies • Desired Outcomes: - Job creation/retention through increased government contracts - Increased government dollars flowing through Kentucky’s economy 3
Program Statistics • Currently serving more than 2,000 active firms, including construction, manufacturing, service, research & development, and wholesale/retail • Client firms have reported by survey that we assisted them in obtaining more than $100 million annually in government contracts and subcontracts during each of the past five years 4
Marketing Assistance • Bid Match Program – Automatically matches a company’s products and/or services against a database of federal, state, and local government bid opportunities – Collect bid information from several thousand government buying offices nationwide – Can include subcontracting opportunities – Are e-mailed to active KPAP clients participating in Bid Match 5
Bid Match Program • Sample bid notices of potential government contracting opportunities University of Kentucky, Purchasing Division, 322 Peterson Service Building, Lexington, KY 40506-0005 23 -- HYDROGEN TUBE TRAILER - ADDENDUM-1. UK-1170-12 DUE 08- MAY-2012 Rebecca Purcell, Phone: (859) 257-5479; Website: http://www.uky.edu/Purchasing/bidlist.htm This notice is provided by the Kentucky Procurement Assistance Program. The information is believed to be correct, but should be verified with the issuing agency/organization. 6
Bid Match Program • Breakdown of a bid notice Description of Work Agency University of Kentucky, Purchasing Division, 322 Peterson Service Building, Lexington, KY 40506 Category 23 -- HYDROGEN TUBE TRAILER UK-1170-12 DUE 08-MAY-2012 Rebecca Purcell, Phone: (859) 257-5479; Website: http://www.uky.edu/Purchasing/bidlist.htm This notice is provided by the Kentucky Procurement Assistance Program. The information is believed to be correct, but should be verified with the issuing Due Date agency/organization. Solicitation Number Contact Information 7
Bid Match Program • Categories Bids are Posted In – Service Codes SERVICE CODES A - Research and Development N - Installation of Equipment B - Special Studies and Analyses - Not R&D P - Salvage Services C - Architect and Engineering - Construction Q - Medical Services D - Automatic Data Processing and Telecommunication R - Professional, Administrative & Management Support E - Purchase of Structures and Facilities S - Utilities and Housekeeping Services F - Natural Resources and Conservation T - Photographic, Mapping, Printing, and Publications G - Social Services U - Education and Training H - Quality Control, Testing, and Inspection V - Transportation, Travel and Relocation J - Maintenance, Repair, and Rebuilding of Equipment W - Lease or Rental of Equipment K - Modification of Equipment X - Lease or Rental of Facilities L - Technical Representative Y - Construction of Structures and Facilities M - Operation of Government Owned Facilities Z - Maintenance, Repair or Alteration of Real Property http://www.outreachsystems.com/resources/tables/pscs/ 8
Bid Match Program • Categories Bids are Posted In – Product Codes PRODUCT CODES 10 - Weapons 32 - Woodworking Machinery and Equipment 11 - Nuclear Ordinace 34 - Metalworking Machinery 12 - Fire Control Equipment 35 - Service and Trade Equipment 13 - Ammunitions and Explosives 36 - Special Industry Machinery 14 - Guided Missiles 37 - Agricultural Machinery and Equipment 15 - Aircraft and Airframe Structural Components 38 - Construction, Mining, Excavating, Highway Maint. 16 - Aircraft Components and Accessories 39 - Materials Handling Equipment 17 - Aircraft Launching/Landing/Ground Handling Equip. 40 - Rope, Cable, Chain, and Fittings 18 - Space Vehicles 41 - Refrigeration, Air Conditioning Equip. 19 - Ships, Small Craft, Pontoons, and Floating Docks 42 - Fire Fighting, Rescue, and Safety Equipment 20 - Ship and Marine Equipment 43 - Pumps and Compressors 22 - Railway Equipment 44 - Furnace/Steam Plant/Drying Equip, Nuclear Reactors 23 - Ground Vehicles, Motor Vehicles, Trailers, Cycles 45 - Plumbing, Heating, and Sanitation Equipment 24 – Tractors 46 - Water Purification and Sewage Treatment Equipment 25 - Vehicular Equipment Components 47 - Pipe, Tubing, Hose, Fittings 26 - Tires and Tubes 48 - Valves 28 - Engines, Turbines, and Components 49 - Maintenance and Repair Shop Equipment 29 - Engine Accessories 51 - Hand Tools 30 - Mechanical Power Transmission Equipment 52 - Measuring Tools 31 - Bearings 9
Bid Match Program • Categories Bids are Posted In – Product Codes (continued) PRODUCT CODES 53 - Hardware and Abrasives 75 - Office Supplies and Devices 54 - Prefabricated Structures and Scaffolding 76 - Books, Maps, and Other Publications 55 - Lumber, Millwork, Plywood, and Veneer 77 - Musical Instruments 56 - Construction and Building Materials 78 - Recreational and Athletic Equipment 58 - Communications, Detection and Coherent Radiation 79 - Cleaning Equipment and Supplies 59 - Electrical and Electronic Equipment Components 80 - Brushes, Paints, Sealers, and Adhesives 60 - Fiber Optics Materials and Components 81 - Containers, Packaging, and Packing Supplies 61 - Electric Wire, and Power and Distribution Equipment 83 - Textiles/Leather/Furs/Apparel/Shoes/Tents/Flags 62 - Lighting Fixtures and Lamps 84 - Clothing, Individual Equipment, and Insignia 63 - Alarm, Signal, and Detection Systems 85 - Toiletries 65 - Medical, Dental, and Veterinary Equipment 87 - Agricultural Supplies 66 - Instruments and Laboratory Equipment 88 - Live Animals 67 - Photographic Equipment 89 - Subsistence (Food) 68 - Chemicals and Chemical Products 91 - Fuels, Lubricants, Oils, and Waxes 69 - Training Aids and Devices 93 - Nonmetallic Fabricated Materials 70 - ADP Equipment Software, Supplies, Equipment 94 - Nonmetallic Crude Materials 71 - Furniture 95 - Metal Bars, Sheets, and Shapes 72 - Household/Commercial Furnishings and Appliances 96 - Ores, Minerals, and Their Primary Products 73 - Food Preparation and Serving Equipment 99 - Miscellaneous 74 - Office Machines 10
Bid Match Program 11
Consulting Services • One-on-one assistance on topics related to government contracting is provided by experienced consultants Examples of assistance: – Understanding contracting rules and regulations – Responding to government bid packages – Review quotes, bids, and proposals – Market research – Federal and State registrations – Certification programs – GSA Schedules 12
Training • Training is designed to help firms understand how to do business with federal, state, and local government agencies – Selling to the Government – How to Prepare a Bid Proposal – Understanding GSA Schedules – Networking Opportunities – http://www.thinkkentucky.com/KPAP • Click on training 13
KPAP Website Information • Guide to Government Contracting • Application Questionnaire to enroll in KPAP • Training Calendar www.thinkkentucky.com/kpap 14
Summary of Services • One-on-One Counseling • Matchmaking/Subcontracting Opportunities • Bid Match Services • GSA Schedule Assistance • Training & Networking Workshops • Certifications & Registrations 15
Selling to the Government 16
Why Sell to the Government? • World’s largest customer • Buys virtually everything • Spends billions • Checks never bounce • Open to any business • Contracts awarded to Elizabethtown Businesses • 2012 - $1,116,429 • 2011 - $15,405,011 www.usaspending.gov 17
Is Your Business Ready? • Do you have a business plan? • Have you defined your customer? • Do you have an established customer base? • Can your business accommodate a new customer? • Do you have references and past performance history? 18
Government’s Goal • Quality Product/Service • Delivered on Time • Competitively Priced • “Best Value” 19
Buyer’s Rule # 1 READ READ READ Contracting Officers say most mistakes are made because contractors did not READ the full solicitation. 20
Doing Business with Kentucky 21
Determine Commodity Codes • Select Commodity Codes (limit 20 codes) – Go to http://finance.ky.gov – Click on eProcurement under Popular Pages – Click on Doing Business with the Commonwealth – Click on Commodity Class Codes and Descriptions file – Click Open or Save to view the file 22
Register in State Website • Register in Vendor Self Service (VSS) https://emars.ky.gov/online/vss/AltSelfService 23
State Certifications • Disadvantaged Business Enterprise (DBE) – Kentucky Transportation Cabinet http://transportation.ky.gov/civil-rights-and-small- business-development/Pages/default.aspx • Minority/Women Business Enterprise (MBE/WBE) – Finance Cabinet http://mwbe.ky.gov 24
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