June 14, 2019 The webinar will being shortly. Important Information - - PowerPoint PPT Presentation

OVC Fiscal Year (FY) 2019 Direct Services to Support Victims of Human Trafficking June 14, 2019 The webinar will being shortly.

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A recording of the webinar will be made available at www.ovc.gov/grants/webinars.html.

OVC Presenters

Doresa Payton

Victim Justice Program Specialist Office for Victims of Crime

Mary Atlas-Terry

Victim Justice Program Specialist Office for Victims of Crime

Ivette Estrada

Victim Justice Program Specialist Office for Victims of Crime

Agenda

• OVC Mission
• Solicitation Purpose
• Eligibility
• Overarching Program Goals
• Purpose and Focus Areas
• Federal Award Information
• Grant vs. Cooperative Agreement
• Objectives and Deliverables
• Program Requirements
• How To Apply
• Critical Application Elements
• Q & A

Note: Have a copy of the solicitation available to follow along and take notes.

OVC Mission Statement

OVC is committed to enhancing the Nation’s capacity to assist crime victims and to providing leadership in changing policies and practices to promote justice and healing for all victims of crime.

Solicitation Purpose (Pg. 5)

• FY 2019 solicitation replaces multiple solicitations for OVC’s

human trafficking direct services programs released separately in previous years.

• Purpose Areas/Focus Areas in this solicitation align with the

names of previously distinct program solicitations.

Eligibility (Pg. 1)

• States, territories, local government, federally recognized Indian tribal

governments, and nonprofit, nongovernmental organizations (including tribal nonprofits).

• Grantees funded in FYs 2017 or 2018 under the Comprehensive Services for All

Victims of Human Trafficking, Specialized Services for Victims of Human Trafficking, or the Enhanced Collaborative Model Human Trafficking Task Force solicitations are not eligible to apply for funding under Purpose Areas 1 and 2

• f this program, unless the new proposal outlines new services, cost items, or

a distinct geographic scope not included in the FY 2017 or 2018 award.

Eligibility (cont.) (Pg. 1)

• Applicants may apply for more than one purpose and focus area under

this solicitation, as long as they meet the eligibility requirements for each purpose area.

• OVC welcomes applications under which two or more entities would

carry out the federal award; however, only one entity may be the

• applicant. Any others must be proposed as subrecipients (subgrantees).

Human Trafficking as defined by the TVPA

Under this program, a victim of trafficking is defined as a person who has been subjected to a “severe form of trafficking in persons” which is defined in the Trafficking Victims Protection Act 22 U.S.C. 7102(9). See pages 5 and 6.

Overarching Program Goals (Pgs. 8, 5)

• Enhance the quality and quantity of services available to assist victims
• f human trafficking in achieving their individual goals, which may

include increased independence and self-sufficiency, and increased feelings of safety and well-being.

• Provide funding for direct services to victims of sex and labor

trafficking, and for efforts to increase the capacity of communities to respond to human trafficking through the development of interagency partnerships, professional training, and public awareness activities.

Purpose and Focus Areas (Pgs. 2-3)

Purpose Area Program Point of Contact

Purpose Area 1: Comprehensive Services for Victims of All Forms of Human Trafficking (choose a focus area)

Doresa Payton, Victim Justice Focus Area 1: Building Capacity to Provide Comprehensive Services Program Specialist Focus Area 2: Sustaining Capacity to Provide Services to Victims of Doresa Payton, Victim Justice Human Trafficking Program Specialist Focus Area 3: Comprehensive Services and Partnership With Enhanced Collaborative Model Human Mary Atlas-Terry, Victim Justice Trafficking Task Forces Program Specialist Competition ID (OVC-2019-15590) Ivette Estrada, Victim Justice

Purpose Area 2: Specialized Services

(OVC-2019-15591) Program Specialist

Federal Award Information (Pg. 17)

Purpose Area 1 (up to 40 awards)

• Focus Area 1: Grant awards for up to $550,000, 36-month performance period

beginning on 1/1/2020

• Focus Area 2: Grant awards for up to $925,000, 36-month performance period

beginning on 1/1/2020

• Focus Area 3: Cooperative Agreement awards for up to $900,000, 36-month

performance period beginning on 10/1/2019 Purpose Area 2 (up to 30 awards)

• Grant awards of up to $650,000, 36-month performance period beginning on

1/1/2020

Grant vs. Cooperative Agreement (Pg. 17)

• Grants (Purpose Area 1, Focus Areas 1 and 2; Purpose Area 2 )
• Legal instrument of financial assistance
• Awarding agency maintains an oversight and monitoring role
• Without substantial involvement with awarding agency
• Cooperative Agreements (Purpose Area 1, Focus Area 3: ECM):
• Substantial involvement between awarding agency and recipient during the

performance period

• Awarding agency closely participates in the performance of the program

Purpose Area 1 - Focus Areas 1 & 2

Purpose Area 1- Focus Areas 1 & 2: Comprehensive Services (Appendix B, Pg. 9)

Must ensure a comprehensive array of services are provided to victims

• f all forms of human trafficking.
• Sex Trafficking/Labor Trafficking
• U.S. Citizens/Foreign Nationals
• Males/Females
• Adults/Minors

Purpose Area 1- Focus Areas 1 & 2: Comprehensive Services (Pg. 51)

See Appendix B for the list of services that the comprehensive service provider should provide in-house or through project partners.

• Case Management
• Childcare
• Client Intake
• Client Orientation/Life Skills
• Clothing/Food/Basic Necessities
• Crisis Intervention
• Documentation Assistance
• Education/Job Training
• Employment Readiness and Assistance
• Family Support/Reunification
• Interpreter/Translator Services
• Legal Services/Advocacy
• Medical/Dental
• Mental Health Counseling/Treatment
• Shelter/Housing
• Substance Abuse Treatment
• Transportation

Purpose Area 1, Focus Area 1 (Pg. 6)

• Purpose Area 1: Comprehensive Services for Victims of All Forms of Human

Trafficking – Focus Area 1: Building Capacity to Provide Comprehensive Services – The first year of the grant project period will be used to plan and strategically develop organizational capacity to provide comprehensive services in-house and through community partnerships to victims of human trafficking. – In years two and three of the grant project period, grantees will provide comprehensive services to victims of human trafficking and will be required to submit MOUs from partnering organizations.

Purpose Area 1, Focus Area 2 (Pg. 6)

• Purpose Area 1: Comprehensive Services for Victims of All Forms of Human

Trafficking – Focus Area 2: Sustaining Capacity to Provide Services to Victims of Human Trafficking – will fund experienced service providers to offer comprehensive services

• utlined within the Comprehensive Services Model (Appendix B).

Objectives & Deliverables (Pgs. 8-9)

• Develop referral plans for comprehensive services that are not

provided in-house but through community partnerships.

• Work in collaboration with federal, state and local law

enforcement, local service providers and community and faith- based organizations to develop comprehensive response protocols.

Objectives & Deliverables (Pg. 9)

• Conduct training and public awareness activities for

professionals and community members to improve their knowledge and their ability to identify and respond to victims.

• Conduct data collection and action research activities to

determine if the program is meeting stated goals and

• bjectives.

Objectives & Deliverables (Pg. 9)

• Submission of a comprehensive final report for the entire

project is required at the end of the performance period.

Purpose Area 1 – Focus Area 3

Purpose Area 1 - Focus Area 3: Comprehensive Services & Partnership with ECM Task Forces (Pg. 11)

Goal: Support the provision of a comprehensive array of services to victims of sex trafficking and labor trafficking identified in geographic regions where multidisciplinary human trafficking task forces are operating.

Purpose Area 1 - Focus Area 3 (Pgs. 11-12)

• For service providers working as a partner within a

multidisciplinary Human Trafficking Task Force.

• Must have demonstrated experience serving victims of human

trafficking.

• Must submit at the time of application an MOU with a law

enforcement agency who is seeking funding from BJA.

New: Separate Applications (Pg. 12)

OVC’s solicitation only supports activities of the victim service provider. Law enforcement agencies seeking funding to support investigations and other task force activities must apply under BJA’s solicitation FY 2019 Enhanced Collaborative Model (ECM) Task Force to Combat Human Trafficking: Supporting Law Enforcement’s Role.

Purpose Area 1 - Focus Area 3 (Pg. 12)

Must ensure a comprehensive array of services are provided to victims of all forms of human trafficking.

• Sex Trafficking/Labor Trafficking
• U.S. Citizens/Foreign Nationals/Legal Permanent Residents
• Adults/Minors
• Males/Females

Purpose Area 1 - Focus Area 3: Comprehensive Services List (Pg. 51)

See Appendix B for the list of services that the comprehensive service provider should provide in-house or through project partners.

• Case Management
• Childcare
• Client Intake
• Client Orientation/Life Skills
• Clothing/Food/Basic Necessities
• Crisis Intervention
• Documentation Assistance
• Education/Job Training
• Employment Readiness and Assistance
• Family Support/Reunification
• Interpreter/Translator Services
• Legal Services/Advocacy
• Medical/Dental
• Mental Health Counseling/Treatment
• Shelter/Housing
• Substance Abuse Treatment
• Transportation

Objectives & Deliverables: Focus Area 3 (Pg. 12)

• 1. Develop and implement a coordinated, community-wide approach to

ensure that the services outlined in Appendix B are available for victims of all forms of human trafficking.

• 2. Develop a trauma-informed intake and screening process to identify

individuals as victims of human trafficking as defined by the TVPA.

Objectives & Deliverables: Focus Area 3 (Pg. 12)

• 3. Provide substantive participation or lead multidisciplinary human

trafficking task force activities.

• 4. Assist in developing operational protocols that outline the roles and

responsibilities of task force members and the multidisciplinary response to victims of trafficking identified by the task force.

Objectives & Deliverables: Focus Area 3 (Pg. 13)

• 5. Provide input on all task force activities related to engaging victims of

human trafficking to ensure that the community response to human trafficking is victim-centered, and trauma-informed.

• 6. Develop training for task force partners and other community-based

agencies to help the community build capacity to identify human trafficking and provide appropriate services to survivors.

Objectives & Deliverables: Focus Area 3 (Pgs. 13, 50)

• 7. Develop public awareness and outreach materials in coordination with

the task force to inform the community of the services available to victims of human trafficking within the community.

• 8. Participate in program data collection and action research activities to

determine if the victim service program is meeting stated goals and

• bjectives.
• 9. Submit a comprehensive final report for the entire project is due at the

end of the performance period.

Purpose Area 2

Ivette Estrada Victim Justice Program Specialist Office for Victims of Crime

Purpose Area 2 (Pgs. 6, 13-14)

• Purpose Area 2: Specialized Services

– to enhance the quality and quantity of the following specialized services for victims of all forms of human trafficking:

• 1. Housing
• 2. Economic and leadership empowerment and/or education
• 3. Mental health
• 4. Substance abuse
• 5. Legal assistance

Objectives: Purpose Area 2 (Pg. 9)

• Develop comprehensive response protocols to ensure that trafficking victims are

identified and referred for appropriate services;

• Conduct training and public awareness activities for professionals and community

members to improve their knowledge and their ability to identify and respond to victims; and

• Conduct data collection and action research activities to determine if the program

is meeting stated goals and objectives.

Deliverables: Purpose Area 2

• Develop policies and procedures promoting linguistically relevant services, including

the accessibility of services for program participants with limited English proficiency and those with disabilities.

• Develop referral plans to other service providers that can support victims who have

needs outside the identified specialized service(s).

• Comprehensive final report for the entire project is required at the end of the

performance period. See pages 14, 50.

Requirements for all Programs

Program Requirements: Action Research

• Action Research: the Program Narrative must include a plan for

action research activities that will guide them in assessing program performance through the life of the award. See page 27.

Program Requirements (cont.): Data Collection (Pg. 26)

• In the Program Narrative, applicants should examine the key

performance measures and required client data in Appendix A.

• Describe plan to collect this data.
• Award recipients will be required to report data regularly to Trafficking

Information Management System (TIMS) – https://tims.ovcttac.gov

Program Requirements (cont.): Part 200 Uniform Requirements (Pg. 18)

• General information about Part 200 Uniform Requirements that apply to the award

recipient and any subrecipients/subawards.

a) Establish and maintain effective internal control … b) Comply with Federal statutes, regulations, and terms and conditions of the Federal awards. c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards. d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings. e) Take reasonable measures to safeguard protected personally identifiable information and

• ther information the Federal awarding agency or pass-through entity designates as sensitive
• r [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal,

state, local, and tribal laws regarding privacy and obligations of confidentiality.

Program Requirements (cont.): Required Trainings for Grantees (Pg. 29)

• Regional Financial Management Training Seminar

www.ojp.usdoj.gov/training/training.htm

• OVC annual grantee meetings in Washington, D.C., for up to

two staff members per year, subject to change.

• Purpose Area 1, Focus Area 3: 2-day task force kickoff meeting

How to Apply (Pg. 40)

• Applicants must register in, and submit applications through, Grants.gov
• Submit application at least 72 hours prior to the application due date
• Call the Grants.gov Customer Support Hotline at

800–518–4726 or 606–545–5035 (24/7) for technical difficulties

• Applications Are Due: July 19, 2019 by 11:59 p.m. ET
• Apply using the correct Competition ID

– Purpose Area 1: Comprehensive Services for Victims of All Forms of Human

• Trafficking. (OVC-2019-15590)

– Purpose Area 2: Specialized Services. (OVC-2019-15591)

How to Apply (cont.) (Pg. 42)

IMPORTANT SAM.gov ALERT

• If you are creating a new entity registering (or updating and

renewing a registration) in the System for Award Management (SAM), you must submit an original, signed notarized letter appointing the authorized Entity Administrator within thirty (30) days of the registration activation. Notarized letters must be submitted via U.S. Postal Service Mail. Read the Alert at https://www.sam.gov to learn more about what is required in the notarized letter, and read the Frequently Asked Questions (FAQs) at https://www.gsa.gov/samupdate to learn more about this process change.

Critical Application Elements

• 1. Program Narrative* (Pgs. 23-27) including:
• Description of the Issue,
• Project Design and Implementation,
• Capabilities and Competencies,
• Plan for Collecting Data Required for Performance Measures, and
• Plan for Action Research
• 2. Budget Detail Worksheet including the Narrative* (Pg. 28)
• 3. (Purpose Area 1, Focus Area 3) MOU with law enforcement* (Pg. 39)

*Without these critical documents, the award will not proceed to peer review. (See page 21.) A breakdown for the scoring during the review can be found on page 44.

Other Application Elements (Pg. 56)

• Application for Federal Assistance (SF-424) – Pg. 22
• Disclosure of Process Related to Executive Compensation –
• Project Abstract – Pg. 22
• Pg. 37
• Information about proposed
• Logic Model – Pg. 38

subawards/procurement contracts – Pg. 30

• Service Partner MOUs, Letter(s) of Intent,
• Indirect Cost Rate Agreement – Pg. 32

Subcontracts/Subgrants – Pg. 38

• Tribal Authorizing Resolution – Pg. 32
• Letters of Support from Law Enforcement/Prosecutorial

Agencies – Pg. 38

• Financial Management Questionnaire – Pg. 33
• Project Timeline – Pg. 39
• Disclosure of Lobbying Activities (SF-LLL) – Pg. 34
• Position Descriptions and Resumes – Pg. 39
• Disclosure of Pending Applications – Pg. 34
• Privacy Certificate – Pg. 39
• Disclosure and Justification – DOJ High Risk

Grantees – Pg. 35

• Request and Justification for Employee Compensation;

Waiver – Pg. 20

• Research and Evaluation Independence and

Integrity – Pg. 35

Program Narrative Format (Pg. 23)

• Double-spaced, using a standard 12-point font (Times New Roman preferred)
• 1-inch margins
• Not exceed 25 pages
• Pages should be numbered
• All comprehensive services (Purpose Area 1) must complete the table in

Appendix B. If the Program Narrative fails to comply with these length-related restrictions, OVC may consider such noncompliance in peer review and in final award decisions.

Budget Detail Worksheet (Pg. 28)

• Use the DOJ standard form; Excel and PDF versions online.
• Combines budget detail and budget narrative into one single

document.

• Personnel costs should relate to the key personnel for the project.
• The budget should include adequate funding to fully implement

the project, broken out by year, reflecting 36 months.

• The budget narrative should be mathematically sound and

correspond with information in the Budget Detail Worksheet.

Attachment Tips (Pg. 21)

OVC strongly recommends that applicants use descriptive names when labeling attachments. Good Examples:

File Name: File 4: Budget Detailed Worksheet File Name: Budget File Name: File 6: Information on Proposed Subawards. File Name: File 4

Bad Examples:

Application Tips

• Start the application process early!

– Registrations (DUNS, SAM, Grants.gov) – Identify Partner(s) – Schedule planning meetings with proposed partner(s) – Begin drafting MOUs

• Apply under the correct competition ID and ensure that application

documents corresponds with the appropriate purpose area.

• Use Budget Detail Worksheet template.
• Ask for the amount of funding needed.

Submission Deadline (Pg.1)

11:59 p.m. ET July 19, 2019

OJP urges applicants to submit applications at least 72 hours prior to the application due date.

Technical Problems/ Request for Late Submission (Pg. 44)

• The following conditions generally are insufficient to justify late

submissions:

– Failure to register in SAM or Grants.gov in sufficient time (SAM registration and renewal can take as long as 10 business days to complete. The information transfer from SAM to Grants.gov can take up to 48 hours.) – Failure to follow Grants.gov instructions on how to register and apply as posted

• n its website.

– Failure to follow each instruction in the OJP solicitation. – Technical issues with the applicant’s computer or information technology environment, such as issues with firewalls or browser incompatibility.

Important Contact Information (Pg. 2)

Technical Assistance for Submitting an Application: For technical assistance with submitting an application, contact the Grants.Gov Customer Support Hotline: – Phone: 800–518–4726 or 606–545–5035 The Grants.gov Customer Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. – Email: support@grants.gov or https://grants.gov/web/grants/support.html Experiencing Unforeseen Grants.gov Technical Issues: To report the technical issue and receive a tracking number, email: – Grants.gov Customer Support Hotline at https://www.grants.gov/web/grants/support.html, or – SAM Help Desk (Federal Service Desk) at https://www.fsd.gov/fsd-gov/home.do – If technical issues prevent you from submitting your application by the due date, you must email NCJRS (grants@ncjrs.gov) within 24 hours of the application deadline to request approval to submit your application after the deadline. (See pages 43-44.)

Important Contact Information (cont.) (Pg. 2)

Application Requirements and General Assistance: National Criminal Justice Reference Service (NCJRS) Response Center at https://www.ncjrs.gov – Phone: 800–851–3420 – Email: grants@ncjrs.gov – web chat: https://webcontact.ncjrs.gov/ncjchat/chat.jsp. – TTY 301–240–3610 (hearing impaired only) – Open: Monday – Friday 10:00 a.m.– 6:00 p.m., ET and 10:00 a.m.–8:00 p.m., ET on closing date.

• Provides solicitation support and general assistance
• Links to all current OJP funding opportunities
• If technical issues prevent you from submitting your application by the due date, you must email NCJRS within

24 hours of the application deadline to request approval to submit your application after the deadline. (See pages 43-44.)

Program Contact Information – Programmatic Assistance (Pgs. 2-3)

Doresa Payton Email: Doresa.Payton@ojp.usdoj.gov Telephone: 202–616–3784 Mary Atlas-Terry Email: Mary.Atlas-Terry@ojp.usdoj.gov Telephone: 202–353–8473 Ivette Estrada Email: Ivette.Estrada@usdoj.gov Telephone: 202–307–0932

Resources

• OVC’s website: www.ovc.gov
• OJP Funding Resource Center: https://ojp.gov/funding/index.htm
• OJP Grant Application Resource Guide:

https://ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm

• DOJ Grants Financial Guide: https://ojp.gov/financialguide/DOJ/index.htm
• Budget Detail Worksheet: https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm