IR to RIMS Transforming an Institutional Repository Into a Research - - PowerPoint PPT Presentation

IR to RIMS

Craig Feldman & Darryl Meyer Supervised by Prof Hussein Suleman

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Transforming an Institutional Repository Into a Research Information Management System

Introduction (1)

• Migrate two NRF databases to DSpace

○ Current and Complete Research Projects ○ NRF Funded Projects

• Using Nexus StarWeb legacy databases
• Currently submissions are time consuming
• DSpace will allow remote submissions

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Introduction (2)

• Build features of an RIMS into DSpace

○ Like those found in InfoEd, e.g. Reporting

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• DSpace is the most widely used digital

repository i.e. features widely received

Objectives

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• Streamline the NRF submission process
• Reduce submission workload
• Build features we think are missing in

DSpace

• Transform DSpace into a RIMS
• Produce generalised tools

Proposed Solution

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• Build 4 tools as add-on features

○ Craig Feldman ■ Automatic Mapper ■ Manual Mapper ○ Darryl Meyer ■ Ingestion Manager ■ Report Writer

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Automatic and Manual Metadata Mappers

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Automatic and Manual Mappers (1)

• CSV legacy data input
• Automatically map to metadata fields
• Regular expression and dictionary lookup
• Manual corrections to errors and omissions
• Web-based GUI

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Automatic and Manual Mappers (2)

Evaluated using:

• Accuracy measures
• Usability tests

Key success factors:

• Successfully map most fields
• Easy to correct any errors or omissions

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Current Progress

• Looked at previous similar projects
• Gathering user requirements and input
• Looking at various techniques

○ e.g. Machine Learning

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What’s Next

• Machine learning?
• Development and user interface
• Testing and evaluation

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Ingestion Manager

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Ingestion Manager (1)

• Standardized mapping as input
• Interface with the DSpace REST API
• Allow user to remotely submit batches
• Web-based GUI

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Ingestion Manager (2)

Evaluated using:

• Accuracy measures
• Usability tests

Key success factors:

• Generate correct files and folders from mapping
• All content correctly ingested into DSpace

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Current Progress

• Basic UI implemented
• Interfaces with DSpace REST API
• Accepts single submissions
• Gathering user requirements and input

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What’s Next

• Accept mapping from the mappers
• Allow for batch submissions
• Integrate with submission workflow
• Refine UI

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Report Writer

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Report Writer (1)

• Introduce advanced reporting capabilities
• Allow for user designed reports
• Automatic report generation
• Integrate open source reporting solution
• Web-based GUI

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Report Writer (2)

Evaluated using:

• Flexibility measures
• Usability tests

Key success factors:

• Meaningful, exportable & printable reports

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Current Progress

• Integrated the open source business

intelligence solution ReportServer

• Reports designed in Eclipse BIRT
• Gathering user requirements and input

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What’s Next

• Design useful reports based on feedback
• Configure to run alongside DSpace

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System Overview

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Related Work

• South Africa National ETD portal
• DSpace plugins

○ @mire report writer

• Scripts to batch ingest data into DSpace

○ Need for a generic import tool

• Schema mappings

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Thank You

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goo.gl/khtx6z

Link to our survey: