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CHAPTER 1 Introduction 3 Purpose and Application of Course Book and Training Train Public Housing Agencies (PHAs) on procurement practices Applies to general PHA staff and leadership Procurement professionals required to become

  1. CHAPTER 1 Introduction 3

  2. Purpose and Application of Course Book and Training • Train Public Housing Agencies (PHAs) on procurement practices • Applies to general PHA staff and leadership • Procurement professionals required to become familiar with: • This guide • HUD Handbook • 2 CFR §200.317–200.326 • Mandatory HUD forms included in procurement processes • State and local procurement laws 4

  3. Source Requirements • 2 CFR §200.317–200.326 • Regulation controlling governing procurement activity • Provides for full and open competition • Must follow applicable state and local procurement laws • Follow strictest applicable law (federal, state, or local) 5

  4. Consistency with Good Business Practices • Overall objectives: • Allow for fair and open competitive process for PHA’s business • Assist PHA to be a good steward of public funds • Provide clarity in business dealings • Provide best value product or service for the agency • Comply with all applicable laws, HUD regulations, and PHA policies • Avoid ethical pitfalls 6

  5. Public Access to Procurement Information • Some information is considered public and should be released in accordance with PHA procurement policy and state laws and regulations. • Other information is confidential: • Proprietary business information • Detailed pricing • Technical data • PHA’s pre-decided information (e.g., internal proposal evaluation) • Contracting personnel should consult with PHA’s legal counsel when developing agency policy and release of information. • Make participants in procurement solicitations aware of information that may be made public. 7

  6. Course Agenda • Introduction • Procurement Authority and Administration of Procurement Function • Policies • Contracting Officer • Obligation of Funds • Staffing and Training • General Requirements • Procurement Planning • Individual Procurement Plans • Documentation • Funding, Payment, and Internal Controls 8

  7. Course Agenda (cont.) • Ethics in Public Contracting • Conflict of Interest • Gratuities, Kickbacks, and Confidential Information • Ethics Violations Sanctions • Small Purchase Procedures • Micro- and Small Purchases • Indefinite Delivery Contracts • Purchase Orders • Forms and Mandatory Contract Clauses • Sealed Bids • Invitation for Bids • Bid Opening • Contract Award 9

  8. Course Agenda (cont.) • Competitive Proposals • Non-competitive Proposals • Specifications and Statements of Work • Miscellaneous Requirements • Contract Pricing and Types of Contracting • Contractor Responsibility • Cost and Price • Protests and Options • Labor Standards and Wage Rates • Contract Administration • Construction and Non-construction Contracts • Contract Modification, Claims, and Terminations 10

  9. Course Agenda (cont.) • HUD Review Requirements • State and Local Laws and Regulations • Cooperative Business Relationships • Intergovernmental and Inter-agency Agreements • Joint-venture Partners • Consortia • Resident-owned, Small, Minority, and Other Disadvantaged Businesses • Public/Private Partnerships, HOPE VI, and Mixed-finance Development • Utility Purchasing, Energy Conservation Loans, and Energy Performance Contracting 11

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