Interim Presentation Wood County S p a c e N e e d s An a l ys i - - PowerPoint PPT Presentation

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Interim Presentation Wood County S p a c e N e e d s An a l ys i s S t u d y Tuesday, January 21, 2014 212 North 25 th Street, Milwaukee, WI 53233 | (414) 271-3359 | www.ventarch.com 212 North 25 th Street, Milwaukee, WI 53233 | (414)

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SLIDE 1

212 North 25th Street, Milwaukee, WI 53233 | (414) 271-3359 | www.ventarch.com

Interim Presentation

212 North 25th Street, Milwaukee, WI 53233 | (414) 271-3359 | www.ventarch.com

Wood County

S p a c e N e e d s An a l ys i s S t u d y

Tuesday, January 21, 2014

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SLIDE 2

Project Approach

|2

“THE BIG PICTURE”

  • Define and Demonstrate The Need
  • Establish Clear Priorities
  • Develop The Plan
  • Justify The Cost
  • Seek County Board Approval

Wood County

Interim Presentation Tuesday, January 21, 2014

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SLIDE 3

Project Approach

|3

PLANNING STEPS

 Visioning  Programming  Assessment  Concept Development  Options Evaluation  Recommendation & Approval

Wood County

Interim Presentation Tuesday, January 21, 2014

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SLIDE 4

Project Schedule

|4

Wood County

Interim Presentation Tuesday, January 21, 2014

1 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 31

1 KICKOFF / VISIONING 2 PROGRAMMING 3 ASSESSMENT 4 CONCEPT DEVELOPMENT 5 EVALUATION OF OPTIONS 6 RECOMMENDATION / APPROVAL MEETINGS TEAM MEETINGS PRESENTATIONS

2013

October November December January February March

2014

Tues, 11/12/2013: Funding Vote Mon/Tues, 11/18-19/2013: Staff Program/Tour Thurs, 12/5/2013: Staff Program Mon, 10/21/2013: Kickoff Meeting Tues, 1/21/2014: County Board Update Tues, 3/18/2014: County Board Final Report Mon, 1/6/2014: Program Concepts Tues, 1/21/2014: Concepts Tues, 2/4/2014: Concepts Tues, 2/25/2014: Concepts Draft Final Tues, 3/18/2014: Final

Wood County Space Needs Analysis Study

Project Schedule

January 21, 2013

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SLIDE 5

Master Plan “Drivers”

|5

Wood County

Interim Presentation Tuesday, January 21, 2014

 Increase Departmental Efficiencies  Improve Customer Service  Pay For Today / Correctly Plan For Tomorrow  Maximize Cost Effective Construction Dollars

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SLIDE 6

Priorities (In No Particular Order)

|6

Wood County

Interim Presentation Tuesday, January 21, 2014

1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff

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SLIDE 7

Current Wisconsin Rapids Facilities & Property

|7

Wood County

Interim Presentation Tuesday, January 21, 2014

17th Avenue Property Centralia Courthouse / Annex Riverview Clinic 12th Street

 Courthouse / Annex

  • General Government
  • Justice (Courts/Jail/Sheriff)
  • Human Services

 12th Street

  • Human Services

 Riverview Clinic

  • Health Department

 Centralia

  • Human Services

 17th Avenue Property

  • 33 Acres
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SLIDE 8

Priorities (In No Particular Order)

|8

Wood County

Interim Presentation Tuesday, January 21, 2014

1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff

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SLIDE 9
  • 1a. Human Services – Current Facilities

|9

Wood County

Interim Presentation Tuesday, January 21, 2014

1. 12th Street

  • 37 Current Staff
  • 10,000 Dept. Sq. Ft. Current
  • 10,058 Dept. Sq. Ft.

Recommendation

2. Courthouse

  • 39 Current Staff
  • 9,250 Dept. Sq. Ft. Current
  • 12,393 Dept. Sq. Ft.

Recommendation

3. Centralia

  • 18 Current Staff
  • 2,700 Dept. Sq. Ft. Current
  • 3,483 Dept. Sq. Ft.

Recommendation

Centralia Courthouse 12th Street

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SLIDE 10
  • 1b. Human Services – Benefits To Consolidation

|10

Wood County

Interim Presentation Tuesday, January 21, 2014

 Improved Customer Service  Fewer Facilities To Maintain And / or Rent  Better Department Management  Better Department Communication  Greater Energy Efficiency / Lower Operating Cost  Better Use Of Shared Resources (Support Staff, Equipment, Conference Rooms, Etc.)

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SLIDE 11
  • 1c. Human Services – Space Recommendations

|11

Wood County

Interim Presentation Tuesday, January 21, 2014

12,393 DSF 3,483 DSF 10,058 DSF

Courthouse Centralia 12th Street

Recommended Space: 25,934 Department Square Feet

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SLIDE 12
  • 1d. Human Services – Location Options

|12

Wood County

Interim Presentation Tuesday, January 21, 2014

1. 12th Street

  • Acquire Property
  • Expand or Build New

2. Tribune Building

  • Acquire Building
  • Build Addition & Remodeling

3. Courthouse

  • Close Avon Street
  • New Courthouse Addition
  • Remodel Courthouse

4. 17th Avenue Property

  • Build New

5. Other Unidentified Sites

  • Build New

17th Avenue Property Tribune Courthouse 12th Street

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SLIDE 13
  • 1e. Health Department – Space Recommendations

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Wood County

Interim Presentation Tuesday, January 21, 2014

 Current Leased Space At Riverview Clinic – 8,335 Dept. Sq. Ft.  Recommended Space – 9,320 Dept. Sq. Ft.

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SLIDE 14

1f.

Health Department – Options

|14

Wood County

Interim Presentation Tuesday, January 21, 2014

 Stay As Is – Riverview Clinic Leased Space  Co-Locate With Human Services (Slide 12) – New Or Remodeled

17th Avenue Property Tribune Courthouse 12th Street

Stay As Is Co-Locate

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SLIDE 15

Priorities (In No Particular Order)

|15

Wood County

Interim Presentation Tuesday, January 21, 2014

1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff

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SLIDE 16
  • 2a. Courthouse Department Space Needs – Why The Need?

|16

Wood County

Interim Presentation Tuesday, January 21, 2014

Department Inadequate Work Space Inadequate Storage Space Growth Other

Clerk Of Courts

  

Dispatch Center (911)

 

Work Environment District Attorney

  

Emergency Management

 

Work Environment Planning & Zoning

 

Register In Probate

 

Sheriff's Department (Offices)

 

Systems Department

 

Work Environment Victim / Witness

 

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SLIDE 17
  • 2b. Courthouse Department Space Need – Study Recommendations

|17

Wood County

Interim Presentation Tuesday, January 21, 2014

1,000 2,000 3,000 4,000 5,000 6,000

Clerk of Courts Dispatch Center (911) District Attorney Emergency Management Planning & Zoning Register In Probate Sheriff's Department Systems Department Victim / Witness Existing Dept. Sq. Ft. 2,600 1,310 1,390 1,260 1,315 925 4,547 2,450 450 Study Dept. Sq. Ft. 4,691 3,544 2,970 1,742 2,538 1,762 6,000 5,198 682

Wood County - WISCONSIN RAPIDS Existing Dept. Sq. Ft.

1,000 2,000 3,000 4,000 5,000 6,000

Clerk of Courts Dispatch Center (911) District Attorney Emergency Management Planning & Zoning Register In Probate Sheriff's Department Systems Department Victim / Witness Existing Dept. Sq. Ft. 2,600 1,310 1,390 1,260 1,315 925 4,547 2,450 450 Study Dept. Sq. Ft. 4,691 3,544 2,970 1,742 2,538 1,762 6,000 5,198 682

Wood County - WISCONSIN RAPIDS Existing Dept. Sq. Ft. Study Dept. Sq. Ft.

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SLIDE 18
  • 2c. Courthouse Department Space Needs – 1st Floor

|18

Wood County

Interim Presentation Tuesday, January 21, 2014

 Victim / Witness

  • Waiting Area

 Emergency Management

  • Additional Staff
  • Larger EOC
  • Storage/Equipment Areas

 Dispatch Center (911)

  • Adequate Space For Work

Stations

  • Storage Areas
  • Larger Staff Locker Area

 Systems

  • Staff In Same Area
  • More Efficient Space
  • Secure Storage Area/Setup

Space

  • Environmentally Controlled
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SLIDE 19
  • 2c. Courthouse Department Space Needs – 2nd Floor

|19

Wood County

Interim Presentation Tuesday, January 21, 2014

 Planning & Zoning

  • Larger Work Areas
  • Conference Room / Work Area
  • Waiting Area

 Sheriff’s Department

  • Better Security
  • New Reception Area
  • Office Space Consolidation
  • Evidence And Record Storage
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SLIDE 20
  • 2c. Courthouse Department Space Needs – 3rd Floor

|20

Wood County

Interim Presentation Tuesday, January 21, 2014

 District Attorney

  • Additional Assistant District

Attorney

  • File Areas
  • Conference Room
  • Record Storage

 Clerk Of Courts

  • Larger Work Areas
  • More Circulation Space
  • Record Storage
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SLIDE 21

Priorities (In No Particular Order)

|21

Wood County

Interim Presentation Tuesday, January 21, 2014

1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff

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SLIDE 22
  • 3. Courthouse – Infrastructure Deficiencies

|22

Wood County

Interim Presentation DRAFT Monday, January 6, 2014

 Elevator (ADA Accessibility)

  • Single Elevator
  • Problems when Not In Operation

 Toilets (ADA Accessibility)

  • Insufficient Number Of Fixtures

For Building Population (Current Code)

 HVAC

  • Multiple Heating & Cooling

Systems

  • Old Equipment – Limited

Replacement Part Availability

  • Inefficient System – High

Operating Cost

  • Lack Of Ventilated Air
  • No Zoning – Hot & Cold

Problems

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SLIDE 23

Priorities (In No Particular Order)

|23

Wood County

Interim Presentation Tuesday, January 21, 2014

1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff

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SLIDE 24
  • 4a. Courthouse Security – Existing Conditions 1st Floor

|24

Wood County

Interim Presentation Tuesday, January 21, 2014

 Building Entrances

  • Front Entrance – Open
  • Dock Entrance - Open

 Secure Perimeter

  • Limited Security
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SLIDE 25
  • 4a. Courthouse Security – Existing Conditions 2nd Floor

|25

Wood County

Interim Presentation Tuesday, January 21, 2014

 Building Entrances

  • Staff Entrances – Card Access

(CA)

  • Fire Exits – Locked On Outside

 Secure Perimeter

  • Limited Security
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SLIDE 26
  • 4a. Courthouse Security – Existing Conditions 3rd Floor

|26

Wood County

Interim Presentation Tuesday, January 21, 2014

 Prisoner Movement To / From Courtrooms In Public Corridor  Jury Movement To / From Jury Deliberation Rooms In Public Corridor  Judge & Court Staff Security

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SLIDE 27

Priorities (In No Particular Order)

|27

Wood County

Interim Presentation Tuesday, January 21, 2014

1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff

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SLIDE 28
  • 5a. Courthouse Parking Needs – Existing Condition

|28

Wood County

Interim Presentation Tuesday, January 21, 2014

 302 Existing Parking Spaces (On / Off Property)  Roundabout Will Eliminate 10 Spaces ±  Anticipated Completion Summer 2014

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SLIDE 29
  • 5b. Courthouse Parking Needs – Options

|29

Wood County

Interim Presentation Tuesday, January 21, 2014

 Potential Future Parking Spaces

  • 60 Cars
  • 100 Cars
  • Additional Street Parking
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SLIDE 30

Priorities (In No Particular Order)

|30

Wood County

Interim Presentation Tuesday, January 21, 2014

1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff

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SLIDE 31
  • 6a. Annex Building / Property – Existing Condition

|31

Wood County

Interim Presentation Tuesday, January 21, 2014

 5,500 Sq. Ft. Site  Building Condition

  • Mold Problems
  • One Interior Fire Stair
  • No ADA Accessibility

 Fiber Connection To Courthouse

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SLIDE 32
  • 6a. Annex Building / Property – Photographs

|32

Wood County

Interim Presentation Tuesday, January 21, 2014

Exterior Basement Floor First Floor Second Floor

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SLIDE 33
  • 6b. Annex Building / Property – Options

|33

Wood County

Interim Presentation Tuesday, January 21, 2014

 Tear Down - Build New Building

  • 5,500 Sq. Ft. x 3 Floors = 16,500 Total Sq. Ft.
  • Systems – 5,180 Dept. Sq. Ft.
  • Dispatch (911) – 3,544 Dept. Sq. Ft.
  • Emergency Management – 1,742 Dept. Sq. Ft.

 Tear Down – Build Parking Lot

  • 20 Spaces

 Sell Building / Property

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SLIDE 34

Priorities (In No Particular Order)

|34

Wood County

Interim Presentation Tuesday, January 21, 2014

1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff

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SLIDE 35
  • 7a. Marshfield City Hall To Norwood – Existing Condition

|35

Wood County

Interim Presentation Tuesday, January 21, 2014

 Current Lease of 8,530 SF  Lease Expires June, 2014  Lease Extension Is Probable  Departments Include:

  • Human Services

6,870 SF

  • Veterans Services

640 SF

  • Sheriff’s Department

1,020 SF

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SLIDE 36
  • 7b. Marshfield City Hall To Norwood – Space Recommendation

|36

Wood County

Interim Presentation Tuesday, January 21, 2014

1,000 2,000 3,000 4,000 5,000 6,000 7,000 Human Services - MARSHFIELD Human Services - Norwood Sheriff - MARSHFIELD Veterans Services - MARSHFIELD Existing Dept. Sq. Ft. 6,870 1,188 1,020 640 Study Dept. Sq. Ft. 6,804 1,188 1,134 513

Wood County - MARSHFIELD Existing Dept. Sq. Ft. Study Dept. Sq. Ft.

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SLIDE 37
  • 7c. Marshfield City Hall To Norwood – Options

|37

Wood County

Interim Presentation Tuesday, January 21, 2014

Move In As Is Addition + Remodeling New Building

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SLIDE 38

Priorities (In No Particular Order)

|38

Wood County

Interim Presentation Tuesday, January 21, 2014

1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff

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SLIDE 39
  • 8a. Future Justice Needs – Current Situation

|39

Wood County

Interim Presentation Tuesday, January 21, 2014

 Courts

  • 4th Judgeship Is A Future Possibility

 Jail

  • 127 Existing Jail Beds
  • Currently Leasing 65 Jail Beds From Waupaca County. (Will Be 75 In 2016)

 Sheriff’s Department

  • Office Area
  • Locker and Training Area
  • Evidence and Record Storage
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SLIDE 40
  • 8b. Future Justice Needs – Future Options

|40

Wood County

Interim Presentation Tuesday, January 21, 2014

 Expand At The Courthouse

  • Courts
  • Fourth Courtroom
  • Expanded Clerk Of Courts
  • Expanded District Attorney
  • Jail
  • Use Existing Jail Beds
  • Master Plan For 300 to 350

Beds

  • Sheriff’s Department
  • Secure Entrance
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SLIDE 41
  • 8b. Future Justice Needs – Future Options

|41

Wood County

Interim Presentation Tuesday, January 21, 2014

 Build New Justice Center

  • 1999 Jail and Sheriff’s

Department

  • 136 Bed (1999) Jail Plus

164 To 214 Additional Beds Equaling 300 To 350 Beds

  • Add 4 Court Rooms, Clerk Of

Court, District Attorney, Register In Probate, Child Support, Victim Witness

17th Avenue Property

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SLIDE 42

Questions and Answers

|42

Wood County

Interim Presentation Tuesday, January 21, 2014