Informational Webinar North Dakota Statewide Parcel Project Phase 1 - - PowerPoint PPT Presentation

Informational Webinar

North Dakota Statewide Parcel Project – Phase 1

Thursday, July 16, 2020 10:30 AM CDT

MEETING LOGISTICS

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If you have questions:

EMPOWER PEOPLE. IMPROVE LIVES. INSPIRE SUCCESS.

NORTH DAKOTA PROJECT TEAM

Project Sponsor Terry Traynor Project Manager (Primary) Jake Chaput Project Team Lead Bob Nutsch Project Team Co-Lead Jason Horning Cass County GIS Programs Manager Kay Anderson Billings County Tax & Zoning Director Stacey Swanson Project Team Brian Bieber GIS Specialist Matthew Fischer Project Manager Brody Rohlfs Parcel Advisory Board Lisa Guenther Brian Hosek Linda Morris Rory Porth Joseph Stegmiller

APPGEO PROJECT TEAM

Project Manager Michele Giorgianni Principal in Charge Kate Hickey Technical Lead - ETL Analyst Nate King Assistant Project Manager Brian Coolidge Parcel SME Analyst Rebecca Talamini Additional AppGeo Staff:

• ETL: Ashley Tardif, Caitlin Schneider
• Parcels: Myriam O’Neill Lopez

STATEWIDE PARCEL DATASET (SPD) PROJECT BACKGROUND

• Diverse and varying business processes within state agencies

increasingly rely on property boundary and ownership info to facilitate the fundamental business needs of the State.

• Reduce the number of data requests to county providers for parcel

data.

• Automate processes and applications.

PROJECT VISION

North Dakota has an accurate, publicly accessible, maintained, statewide parcel dataset that supports the many North Dakota business needs.

Example Use Cases

• Property tax evaluations (e.g., Tax Dept., counties)
• Siting of power lines, pipelines (e.g., Oil and Gas

Division, engineering companies)

• Enrollment of state lands into programs (e.g., Game and

Fish Dept.)

• Managing disease outbreak, pesticide application (e.g.,
• Dept. of Agriculture)
• Determining access to land for sampling (e.g., Dept. of

Health)

• Management of spills (e.g., Dept. of Health, Dept. of

Emergency Services)

PROJECT OBJECTIVES

• Statewide – Data needs to have complete coverage across the
• state. The locational need for this data can occur anywhere in the

state.

• Measurement: At project completion, all 53 counties are contributing data to

the statewide dataset

• Seamless – One layer for data instead of 53 (one for each county).
• Measurement: At project completion, all boundary geographies will be

common to one table (layer)

PROJECT OBJECTIVES CONT.

• Standardized – Common set of field names and field values.
• Measurement: At project completion, a minimum domain of common field values and

common field names will exist across the entire data set.

• Maintained – Data needs to be updated on a set schedule.
• Measurement: At project completion, a regular data update cycle and documented data

update workflow process will exist for each county.

• Publicly accessible – Data will be available via download and web services.
• Measurement: At project completion, parcel polygons and tax roll data will be publicly

available for download and via streaming service from the GIS Hub.

BENEFITS: GOVERNMENT EFFICIENCY

City Assessor Offices Regional Entities Tribal Nations County Tax Director Offices State Offices

State of North Dakota

Increase efficiency for all levels of government, creating cost savings through the freeing of resources for other business needs

BENEFITS TO THE STATE

• Facilitates new opportunities,

unknown potential

• Emergency management

support (e.g., property assessments in wildland fire damaged areas)

• Improved census information

for proper allocation of funding

• Contacting landowners

Source: TNRIS and AppGeo. “Texas Parcel Report: Project Status & Discussion, April 19, 2017

BENEFITS TO THE COUNTIES

• Reduce number of data requests
• Enable neighboring properties notifications across county boundaries
• Expedite planning and reduce effort for utilities siting, identify taxing districts for notification
• Improve (public) experience – one site to access data
• Consistent format assists in sharing & comparing data, developing apps
• Supports regional issues and planning
• Facilitates counties working with tribal and state government
• Allow for innovation with open data
• Businesses quickly identify key county resources

Image source: Richland County, ND GIS

BENEFITS TO TRIBAL NATIONS

• Expedites appraisal and mapping needs for the DOI Land Buy-Back Program (LBBP)
• Assist with communication and collaboration with state, county, and federal partner level

activities

• Assist with management of natural resources
• Provides access to essential information for emergency planning, mitigation, and response

amongst tribal, county, state, and federal partners

• Management of and coordination of tribal trust lands
• Cost savings to using a statewide dataset as tribal nations reach across multiple county

boundaries (if no in-house GIS)

• Plus several of the County benefits are applicable…

A Statewide Parcel Dataset is a communication platform

Photo by Franck V. on Unsplash

PHASE 1 OVERVIEW

We are here

CURRENT TASKS - ESTABLISH BASELINE STATUS

• Set up a Project Website
• https://north-dakota-parcel-project-ndgov.hub.arcgis.com/
• Develop a statewide parcel database schema
• Counties please respond to Baseline Status Survey by

7/24 (link will be emailed shortly)

• Counties please submit data to the State by 7/24
• AppGeo compiles survey findings and inventories data

Counties from whom we do not receive data will not be part of the project

BASELINE INFORMATION SURVEY

Please respond by 7/24 (Next Friday)

https://bit.ly/NDParcelsSurvey

DATA SUBMISSION REQUEST

What data are we requesting?

• 1. Tax Roll Database Extract (real property records): CSV file
• 2. Mapped Parcel Dataset – a digital parcel polygon dataset: GIS (GDB, Shp, GeoJSON) or CADD

Save your workflow/process to submit identical data formats going forward

DATA SUBMISSION REQUEST CONT’D

What data are we requesting?

▪ Full database extract, as much as you’re willing, including IDs to link to GIS parcels ▪ This CAMA data will be used to support public damage assessments and hazard mitigation, for example ▪ The State understands this is dynamic data and will work with counties as appropriate to

• btain updated data
• 3. CAMA (Computer-Assisted Mass Appraisal)

Database Extract: CSV file(s)

Save your workflow/process to submit identical data formats going forward

DATA SUBMISSION REQUEST

ETL

How do you share your data?

Data IS accessible

• nline (URL)

Data is NOT accessible online Upload data to MOVEit https://mft.nd.gov/ Statewide Parcel Dataset Please provide data by 7/24 (Next Friday)

DATA FIELDS REQUESTED - POLYGONS

Minimum Requested

Field Alias Description GIS ID GIS Parcel Polygon ID as provided by county Section Number PLSS Section number Township Number PLSS Township number Range Number PLSS Range number Feature Type Type of polygon feature (parcel, ROW, etc.) Ownership Organization type that owns the property (private, municipal, etc.) Field Alias Description Lot Lot number/ID for subdivision lots (in Cities) Block Block number/ID for subdivision lots (in Cities) Subdivision Plat Subdivision Plat number or name Calculated Acres Acres as calculated by GIS SourceID ID of source document used for last updated/edit (Ideally, a systematic identification number for recorded documents/maps, otherwise the Plan/Map name) Source Type The type of data source used for last update/edit Source Date Date of source document used for last updated/edit Automation Method Method by which the parcel was last edited/created Automation Type Type of polygon update/edit last performed Automation Comment Comment about the update/edit last performed Last Update Date Last date the polygon was updated/edited Editor Who last updated/edited the parcel polygon

Desired if Available

DATA FIELDS REQUESTED – TAX ROLL

Minimum Requested

Field Alias Description Parcel ID Tax Roll Parcel ID as provided by county GIS ID GIS Parcel Polygon ID used for linking to GIS parcel layer as provided by county Section Number PLSS Section number Township Number PLSS Township number Range Number PLSS Range number Owner Name e.g., deed holder Owner Mailing Address Owner address for tax bill Owner City Owner State Owner Country Owner Zip 5 digit zip code Owner Zip 4 4 digit zip code modifier Legal Description Deeded Acres Legal parcel size in acres as defined by the deed Primary Parcel Use Primary use of the parcel (if multiple uses, whichever has greatest land area) e.g. rural, ag, commercial, residential, etc. Agriculture Land Value Assessed value of agricultural land area on the parcel Residential Land Value Assessed value of residential land area on the parcel Residential Structure Value Assessed value of residential structure on the parcel Commercial Land Value Assessed value of commercial land area on the parcel Commercial Structure Value Assessed value of commercial structure on the parcel Total Value Total assessed value of the parcel - True & Full value for the tax year. Tax Roll Year Year during which assessed values of property were calculated Taxing District Taxing District Code

Desired if Available Hero Status if Available

Field Alias Description Lot Lot number/ID for subdivision lots (in Cities) Block Block number/ID for subdivision lots (in Cities) Subdivision Plat Subdivision Plat number or name Owner2 Name Owner2 Mailing Address Owner2 City Owner2 State Owner2 Country Owner2 Zip 5 digit zip code Owner2 Zip 4 4 digit zip code modifier Exempt Land Value Assessed value of exempt land area

• n the parcel

Exempt Structure Value Assessed value of exempt structure

• n the parcel

Field Alias Description Township Name Organized Township name Property Address Physical address for the property record Property City Property Zip 5 digit zip code Property Zip 4 4 digit zip code modifier Number of Structures Number of structures on the parcel Property Record URL URL to hosted Property Record Card, if available

NEXT STEPS – PILOT STUDY

• Build Extract-Transform-Load (ETL) processes to convert existing county data to statewide

aggregated, standardized dataset

• Convert CADD to GIS first if applicable
• Provide GIS data back to County to maintain going forward
• Provide draft data for review on MapGeo property viewer
• Set up ETL process on State’s Server
• Automates the process to bring updated county data into the statewide dataset (via MOVEit or web URLs)

County Data Statewide Dataset

MAPGEO – PROPERTY VIEWER

WHAT’S NOT INCLUDED

• County data clean-up
• County data updates (edits)

DETAILED TIMELINE – PHASE 1

July 24th Survey and Data to the State August 28th Pilot begins December 11th Pilot completes December 14th Full Statewide Effort begins June 8th, 2021 Full Statewide Effort completes

QUESTIONS AND DISCUSSION

CONTACT INFO

Project Manager (Primary) Jake Chaput jchaput@nd.gov 701-328-3654 Project Team Lead Bob Nutsch bnutsch@nd.gov 701-328-3212 Project Manager Michele Giorgianni mgiorgianni@appgeo.com 860-339-4254 Assistant Project Manager Brian Coolidge bcoolidge@appgeo.com 978-807-8270

North Dakota AppGeo

THANK YOU!!!