Information Technology Advisory Committee (ITAC) Public Business - - PowerPoint PPT Presentation

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Information Technology Advisory Committee (ITAC) Public Business - - PowerPoint PPT Presentation

Feb 06, 2023 128 likes •596 views

Information Technology Advisory Committee (ITAC) Public Business Meeting December 2, 2019 Hon. Sheila F. Hanson Chair, Information Technology Advisory Committee 1 Administrative Matters Open Meeting I. Call to Order, Roll Call

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Public Business Meeting

December 2, 2019

Information Technology Advisory Committee (ITAC)

1

  • Hon. Sheila F. Hanson

Chair, Information Technology Advisory Committee

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Administrative Matters

I.

Open Meeting

  • Call to Order, Roll Call
  • Approve Minutes
  • October 4, 2019

DRAFT Minutes are in the materials e-binder.

  • II. Public Comment

2

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  • Hon. Sheila F. Hanson

Chair, Information Technology Advisory Committee

Item 1. Chair Report

There are no slides for this item.

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R E P O R T

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  • Hon. Kyle S. Brodie, Chair, JCTC

Item 2. Judicial Council Technology Committee Update

R E P O R T

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  • Hon. Sheila F. Hanson, ITAC Chair
  • Mr. Richard Blalock, Senior Business Systems

Analyst, Information Technology

Item 3. Small Court Technology Summit – Debrief and Next Steps

R E P O R T

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Agenda

Welcome Keynote: Looking Back/Looking Forward Improving Access to Justice Through Technology Showcase: Court Solutions & Services

Breakout 1: A. Security & Disaster Preparedness

  • B. Innovate through Community – Sharing Resources

Breakout 2: A. Service Spotlight: Next-Gen Hosting, DR, Security Outreach

  • B. Court Audio/Video – Ensuring Success

Wrap Up: Looking Forward – Statewide Technology Summit

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Exhibit Hall – Showcasing Court Services

  • Remote Video
  • Voice-to-Text
  • Language Access Signage &

Technology Grant Program

  • Gartner Services
  • Jury Grant Program
  • Security Outreach Program
  • Next Generation Hosting
  • LAN/WAN Program
  • Website Services
  • JBSIS
  • Phoenix/SAP
  • CCPOR
  • Ability to Pay Project
  • Pretrial Release Program

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Feedback from participants

  • 100% agreed - good use of time
  • 90% agreed - content was valuable to court
  • 90% agreed - Exhibit Hall useful
  • 95% liked program length and would like annually
  • All sessions received top scores
  • Highest scores:
  • Security & Disaster Preparedness
  • Innovate through Community

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  • Ms. Heather Pettit, Chief Information Officer

Item 4. Technology Budget Change Proposals (BCPs) – Updates and Planning

R E P O R T

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What is a BCP?

  • Budget Change Proposal
  • Proposes a change to existing/ baseline budget
  • Final BCP submitted to the Department of Finance
  • If approved, included in the Governor’s budget

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Developing BCPs for FY21-22

Concept

(Dec – Feb)

Refine

(Mar – May)

Full BCP

(May – Jul) Submit to DoF (Sep)

  • Committees and branch provide recommendations for topics
  • JCC staff drafts and/or facilitates authorship, reviews and refinement
  • JCTC approves tech-related proposals for submission
  • Budget Committee reviews all proposals; recommends which continue
  • Judicial Council approves proposals for submission to DoF

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Topics for consideration this cycle

A.

Branchwide Security Operations Center

B.

California Courts Protective Order Registry (CCPOR) Mobile Access

C.

Expansion of Remote Video Solutions

D.

Expansion of Online Traffic Adjudication Program

E.

Judicial Virtual Customer Service Center (Live Chat)

F.

Trial Court Digital Services: Improving Public Access and Customer Service

G.

Branchwide Automated Email and Text Reminders

H.

… other input?

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  • Hon. Peter Siggins, Chair, Rules and Policy

Subcommittee

Item 5. Privacy Resource Guide – Next Steps

A C T I O N I T E M

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  • Mr. Richard Blalock, Senior Business Systems

Analyst, Information Technology

  • Ms. Camilla Kieliger, Senior Business Systems

Analyst, Information Technology

Item 6. Status Report Review & 2020 Annual Agenda Discussion

A C T I O N I T E M

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Annual Agenda Overview Defines the work ITAC will undertake in the year Process:

  • Review year-end reports alongside draft 2020
  • bjectives
  • *New* Engage Branch IT community for feedback
  • Hold formal vote later this month

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2019 YEAR END STATUS

Joint Appellate Technology Subcommittee

Highlights:

  • The proposed uniform formatting rules, and amendments to rule

8.500 were approved by the Judicial Council to be effective January 1, 2020.

  • A pilot program is being developed in the Third Appellate District for

e-delivery of court documents between the appellate court and a prison. Chair: Hon. Louis Mauro Estimated Completion Date: Ongoing

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2019 YEAR END STATUS

Rules and Policy Subcommittee

Highlights:

  • Amendments to Code of Civil Procedure sec. 1010.6, Penal Code sec.

1203.01, and rules 2.251, 2.255, 2.257, and 2.540 of the California Rules of Court were circulated for public comment, and approved by ITAC and the JCTC.

  • The CEAC Records Management Subcommittee has determined

standards are not needed at this time.

  • The Privacy Resource Guide (PRG) has been published, ownership to

be discussed at December ITAC meeting. Chair: Hon. Peter Siggins Estimated Completion Date: Ongoing

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See Page 13 in Materials E-Binder

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2020 ANNUAL AGENDA

Rules and Policy Subcommittee

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Checkpoint: Approve/Defer Contents for Rules and Policy Subcommittee

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2019 YEAR END STATUS

Futures: Intelligent Chat for Self-Help Services (Phase 1) Highlight: Draft Findings and Recommendations report completed.

Executive Sponsor: Hon. Michael Groch Estimated Completion Date: August 2019

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2019 YEAR END STATUS

Futures: Remote Video Appearances for Most Non-Criminal Hearings (Phase 1) Highlight: Findings and Recommendations report completed and approved.

Executive Sponsor: Hon. Samantha Jessner Estimated Completion Date: December 2019

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2020 ANNUAL AGENDA

Projects Nearly Complete

  • Futures/Remote Video: Judicial Council presentation
  • Futures/Intelligent Chat: JCTC & Judicial Council

presentations

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2019 YEAR END STATUS

Futures: Voice to Text Language Services Outside the Courtroom (Phase 1) Highlight: Evaluation site nearly complete, testing to occur in December.

Executive Sponsor: Hon. James Mize Estimated Completion Date: April 2020

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See Page 20 in Materials E-Binder

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2020 ANNUAL AGENDA

Futures: Voice-to-Text Language Services Outside the Courtroom (Ph 1)

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See Page 21 in Materials E-Binder

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2020 ANNUAL AGENDA

Futures: Voice-to-Text Language Services Outside the Courtroom (Ph 2)

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Checkpoint: Approve/Defer Contents for Futures Commission Directives

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2019 YEAR END STATUS

E-Filing Strategy

Executive Sponsor: Hon. Sheila Hanson Estimated Completion Date: December 2019

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Highlight: Workstream sunset on October 4, 2019 and program transferred to JCIT.

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2019 YEAR END STATUS

Identity and Access Management Strategy

Executive Sponsor: Mr. Snorri Ogata Estimated Completion Date: June 2020

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Highlight: Policy track recommendations reviewed at ITAC and CITMF.

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See Page 24 in Materials E-Binder

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2020 ANNUAL AGENDA

Identity and Access Management Strategy

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2019 YEAR END STATUS

IT Community Development

Executive Sponsors: Hon. Alan Perkins, Ms. Jeannette Vannoy Estimated Completion Date: April 2020

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Highlight: Final recommendations are being documented.

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See Page 27 in Materials E-Binder

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2020 ANNUAL AGENDA

IT Community Development

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2019 YEAR END STATUS

Digital Evidence: Management (Phase 2)

Executive Sponsor: Hon. Kimberly Menninger Estimated Completion Date: December 2020

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Highlight: Team Leads identified, orientation held. Kickoff being scheduled for December/January.

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See Page 29 in Materials E-Binder

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2020 ANNUAL AGENDA

Digital Evidence: Management (Phase 2)

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2019 YEAR END STATUS

Data Analytics: Assess and Report (Phase 1)

Executive Sponsor: Hon. Tara Desautels, Mr. David Yamasaki Estimated Completion Date: December 2020

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Highlight: Contracted with Gartner to build a branch data governance framework; launch pilot projects with 19-20 BCP funding; seek 20-21 BCP funding for permanent resources for data analytics

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See Page 31 in Materials E-Binder

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2020 ANNUAL AGENDA

Data Analytics: Assess and Report (Phase 1)

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2019 YEAR END STATUS

Disaster Recovery (DR) Framework (Phase 2)

Executive Sponsor: Mr. Paras Gupta Estimated Completion Date: June 2020

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Highlight: Vendor engagement complete; pilot court in pilot phase.

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See Page 33 in Materials E-Binder

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2020 ANNUAL AGENDA

Disaster Recovery (DR) Framework (Phase 2)

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2019 YEAR END STATUS

Online Dispute Resolution (ODR): Assessment

Executive Sponsor: Hon. Julie Culver Estimated Completion Date: December 2019

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Highlight: Solicitation for workstream membership will occur shortly.

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See Page 35 in Materials E-Binder

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2020 ANNUAL AGENDA

Online Dispute Resolution (ODR): Assessment

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2019 YEAR END STATUS

Branchwide Information Security Roadmap

Executive Sponsor: Brian Cotta Estimated Completion Date: December 2019

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Highlight: Kickoff held October 7, 2019; workstream dividing into tracks.

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See Page 37 in Materials E-Binder

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2020 ANNUAL AGENDA

Branchwide Information Security Roadmap

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See Page 38 in Materials E-Binder

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2020 ANNUAL AGENDA

(New) Tactical Plan for Technology Update

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Checkpoint: Approve/Defer Contents for Workstreams

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Reports from members appointed as liaisons to/from

  • ther advisory bodies are invited to highlight key

accomplishments.

Item 7. Liaison Reports

R E P O R T S

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There are no slides for this item.

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Adjourn

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** ITAC on Recess **

To return at 1:00 pm

itac@jud.ca.gov

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