INDUSTRY DAY P REVIEW O F C ONTRACT P REVIEW O F C ONTRACT O - PowerPoint PPT Presentation

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y INDUSTRY DAY P REVIEW O F C ONTRACT P REVIEW O F C ONTRACT O PPORTUNITIES Office of Engineering September 2014

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Agenda 1.0 Welcome John E. Potter, CEO 2.0 Introductions & Overview 2 0 I t d ti & O i Gi Ginger Evans, VP Engineering E VP E i i 3.0 Procurement Process Mark Adams, Deputy CFO 4.0 Construction & Project Controls Stephan Smith, Deputy VP 5.0 A/E Contracts Diane Hirsch, Design Manager 6.0 DBE/LDBE Overview Richard Gordon, Equal Opportunity Programs (EOP) 7.0 Questions & Answers

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Purpose & Qualifications To provide a progress update on potential A/E contract opportunities and potential construction/construction support opportunities and potential construction/construction support contracts for airport and toll road capital programs. All contract opportunities, once finalized, are given notice using pp g g the MWAA e-alert web site. Timing and scope presented in the meantime, including those presented today, are for advance planning purposes, and are t d t d f d l i d subject to change. Final written instructions are given in accordance with Final written instructions are given in accordance with Procurement Policy version 4, dated April 2014.

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Background • In October 2012, the Office of Engineering provided information regarding changes to the structure for managing the Aviation Enterprise Capital g g g p p Construction Program (CCP), including: – Bringing line management and leadership in-house; – Simplifying contracted support; and – Providing enhanced line-of-sight accountability for program management (PM) activities. • These changes are now being implemented to further the Airports Authority’s corporate goals of developing in-house technical staff, A th it ’ t l f d l i i h t h i l t ff reducing reliance on contractors, enhancing operational efficiencies, and reducing the overall capital cost of projects.

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Management Strategy • Airports Authority’s staff will directly manage project controls, safety program implementation, and quality assurance – functions that were historically performed by the contractor. • Large, complex capital projects will be managed with a dedicated, integrated MWAA/consultant management team integrated MWAA/consultant management team. - Consultant contract will include full PM/CM services to minimize risk and maximize control. • Ongoing discrete projects under $100 million will be managed by MWAA and will utilize specialized task contracts that are project-specific and limited to engineering tasks, such as: limited to engineering tasks, such as: - Construction Management services - Cost estimating and claims support g pp - Testing and surveying

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Changing Roles & Responsibilities p Area of Responsibility Historically Going Forward Project Controls Project Controls PM Contractor PM Contractor Josh Zelechoski Josh Zelechoski Safety Oversight PM Contractor Gregory Pappas Quality Assurance PM Contractor James Shaeffer Planning Support PM Contractor Mike Hines - Acting Design Support PM Contractor Diane Hirsch Construction Management Construction Management PM Contractor PM Contractor Ralph Dwyer Ralph Dwyer EOP Support PM Contractor New Contractor Public Affairs Support PM Contractor Authority Staff Procurement Support PM Contractor Authority Staff

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Office of Engineering’s Organization Chart 2014-2015 g Vice President Dulles Rail Executive Deputy Vice President, Deputy Vice President, Project Director Planning & Design Construction Construction Project Admin & Phase 1 Phase 2 Building Codes Design Planning Project Controls Controls Quality Assurance Project Project Systems Systems Development Safety Project Package Package Administration B A Design Risk Management and Project Controls j Construction Dulles Segment Silver Line

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Aviation Vice President of f Engineering Deputy Vice Deputy Vice President President of Engineering of Engineering Planning & Design Construction Quality Building Codes & Safety Planning Manager Design Manager Construction Project Controls Assurance MA- Environmental Manager MA-36 MA-31 MA-XX MA-34 MA-32 MA 32 MA-38 MA-38 XX XX Estimating Design Project D i P j t Planning Staff Doc Ctrl Managers Scheduling Consultant Design Project Services In House Cost Cost Administrators Administrators Management • Test & Project Survey • CM A/E Design Firms • Inspection 8 A/E Construction Support

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Additional New Hires Area of Responsibility Going Forward Senior Architect (1) Fall 2014 1 st Quarter 2015 Senior Construction Engineer (2) Controls Staff - Estimator, Scheduler, Fall 2014 Document Controls (6) Document Controls (6) Construction Engineers (3) Fall 2014 (selection underway) Entry Level Architect/Engineers (3) Fall 2014 Design Project Administrator (2) Fall 2014 Office Engineer/ Project Administrator (4) Fall 2014 Project Management System Administrator (1) P j t M t S t Ad i i t t (1) Fall 2014

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y New and Updated Policies and Procedures • • Revision 1 to the Fourth Edition of the Airports Revision 1 to the Fourth Edition of the Airports Authority’s Contracting Manual issued June 15, 2014 • New Policies and Procedures: – Time and Material – Independent Cost or Price Estimate – Excluded Parties List Search – Issuance of Task Orders

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Contracting Methods Contracting Officers shall provide for full and open competitions through use of the competitive procedures that are best suited g p p to the circumstances of the contract action and consistent with the need to fulfill the Authority’s requirement efficiently. The most common competitive procedures available are as follows: follows: • Sealed Bids (Invitation for Bids {IFB}) • Competitive Proposals (Request for Proposal {RFP}) • Combination of Competitive Procedures (e.g., IFB-two-step sealed bidding; RFP- two phased, Best Value Procedure; Design-Build) • Other Competitive Procedures (e g Other Competitive Procedures (e.g., Qualification-Based architect- Qualification Based architect engineering source selection).

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y Definitions Contracting Officer (CO) An individual who has been issued a Certification of Appointment with pp formally delegated written authorization to commit the Airports Authority by entering into contracts and other contractual instruments such as modifications task orders delivery orders purchase orders such as modifications, task orders, delivery orders, purchase orders, and blanket purchase orders. Contracting Officer's Technical Representative (COTR) An individual possessing technical expertise with respect to the contractual work being performed who has been delegated the contractual work being performed who has been delegated the responsibility for monitoring contractor performance and supporting the Contracting Officer. Definitions per Airports Authority’s Contracting Manual, Fourth Edition

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y COTR Duties and Responsibilities Solicitation and Pre Award Solicitation and Pre-Award • P Participate in Pre-Bid / Pre-Proposal Conference ti i t i P Bid / P P l C f • Assist in responding to technical questions submitted by p g q y prospective offerors • Participate in Pre-Award and/or Pre-Performance Participate in Pre Award and/or Pre Performance meetings, if applicable • P Participate in debriefings of unsuccessful offerors, if ti i t i d b i fi f f l ff if applicable

M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y COTR Duties and Responsibilities Contract Administration Phase Contract Administration Phase • Monitor Contractor Performance Monitor Contractor Performance – Performance validation / documentation – Keep the CO fully informed of any technical or contractual difficulties encountered, progress of work, and potential problem areas • Recommend Contract Modifications to Contracting Officer – Provide Requisitions and other supporting documentation as required. • Review and Certify Amounts Invoiced for Payment by the Contractor Contractor • Provide Post-Award DBE/LDBE Compliance Review – M Monitor subcontractor performance and verify that subcontractors are it b t t f d if th t b t t reported properly on invoices (Exhibit J form)