Indiana Department of Administration On On Behalf Of Of Indiana - - PowerPoint PPT Presentation
Indiana Department of Administration On On Behalf Of Of Indiana Department of Child Services, Child Support Bureau Request for Services 19-081 Design, Development, and Implementation of the INvest Child Support Automated System
Indiana Department of Administration
On On Behalf Of Of
Indiana Department of Child Services, Child Support Bureau Request for Services 19-081
Design, Development, and Implementation of the INvest Child Support Automated System
Pre-Proposal Conference
April 25th, 2019 1:00 PM John E. Helmer IV IDOA Procurement
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– Attendees via the Webex or phone will need to submit all questions via the Question/Inquiry process outlined in Section 1.7 of the RFS. – Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state.
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contract with a qualified vendor that can satisfy CSB’s need for DDI services for the INvest Project.
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It is the intent of CSB to contract with a vendor that can prove their abilities and experience in the following key areas: CSB requirements for the INvest Project are detailed in the following chapters:
statewide child support enforcement systems
life cycle (SDLC)
effort
the life of a project
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(Chapter 8)
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INvest should utilize API’s built and managed in the Mulesoft Anypoint Platform, be in a FedRAMP cloud environment, and meet all the technical, core and non-core requirements.
– The term of the contract shall be for a period of three (3) years from the date of contract execution. There may be two (2) one-year renewals for a total of five (5) years at the State’s
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Activity Date Issue of RFS April 15, 2019 Pre-Proposal Conference April 25, 2019 Deadline to Submit Written Questions – Round One May 01, 2019 Response to Written Questions/RFS Amendments – Round One May 10, 2019 Deadline to Submit Written Questions – Round Two May 22, 2019 Response to Written Questions/RFS Amendments – Round Two May 31, 2019 Letter of Intent June 07, 2019 Submission of Proposals June 19, 2019 The d dates f for t the following a activities are t target dates o
These a activities m may b be c completed earlier or later t than the date s sho hown. n. Proposal Evaluation June through September Proposal Discussions/Clarifications (if necessary) TBD Oral Presentations (if necessary) August 2019 Best and Final Offers (if necessary) September 2019 RFS Award Recommendation September 2019
(Attachment E)
– Confidential information must be kept separate from the proposal in the electronic
information redacted (may be in PDF format) and a “final” file that includes all required information (must be in format provided).
– Respondent should review the sample State contract (Attachment C) and note exceptions to State non-mandatory clauses in Business Proposal. The Respondent should accept the mandatory clauses in the Business Proposal and Transmittal Letter.
– The Respondent must include a list of at least three (3) clients for whom they have provided products and/or services that are the same or similar to those requested in this RFS. – The Subcontractors utilized must also include at least three (3) clients for whom they have provided services that are the same or similar to those services the Subcontractor will provide for this RFS.
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(Attachment F-1)
Technical Proposal Response Template.
instructions.
insert within the response area, please attach the file and clearly indicate the requirement it belongs to and the file name of the example.
from the RFS as evidence of an understanding or capability.
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– Table of Contents – Total Cost Summary – Milestones – Software & Hardware – Rate Card – Optional Services – Cost Proposal Narrative – Cost Assumptions – Cost Savings Opportunities
the yellow shaded cells.
(Attachment D)
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General Cost Proposal Guidelines: This Microsoft Excel Cost Proposal Template contains multiple worksheets designed to provide an understanding of the costing models used by the DDI Respondent. Use of this Cost Proposal Template is essential to CSB for DDI Proposal evaluation, and it is essential that the DDI Respondent use this form in preparing its pricing in response to this RFS. This Cost Proposal Workbook must be completed in its entirety and be provided as part of the Proposal and it is the responsibility of the DDI Respondent to ensure worksheet calculations are correct. Project Year 1 starts 01/01/2020. Partial payment milestones may be allowed during the INvest Project. As a reminder, CSB staff resources, and ECM hardware that CSB and County Partners will purchase (e.g., scanning or multifunctional devices) should not be included in costs. Also, if the DDI Respondent is utilizing any CSB assets listed in Attachment F, those should appear in the Software_Hardwareworksheet as zero cost. Please supply requested information in only the yellow-shaded areas, throughout the worksheets. Worksheet Title / Hyperlink Description Instructions Total Cost Summary Total Cost Summary worksheet sums the milestone/deliverable costs with the software and hardware costs. The DDI Respondent will be scored on the total combined costs, specifically cell E31 on the Total Cost Summary worksheet. Milestone costs and hours will flow from the Milestones worksheet, and Software and Hardware costs will flow from the Software_Hardware
Respondent proposes less milestones per year, rows should be left blank. The Total Cost Summary Worksheet also automatically totals the yearly price percentage based on total cost for years 1-3. Milestones The Milestone worksheet details how the DDI Respondent requests payment throughout the INvest Project based on deliverable submission. The milestones will have to be accepted by CSB prior to payment. All deliverables should be included in a milestone. The DDI Respondent can copy the deliverables from Attachment G, Deliverables Matrix. If the DDI Respondent wishes to repeat a deliverable (e.g, weekly status report), make that clear by numbering the deliverable after its name in the milestones
Respondent should refrain from front loading costs in years one and two. The milestones should flow with the DDI Respondent proposed project
specific assumptions for each milestone or utilize the Cost Assumptions worksheet if preferable. See example below. Software_Hardware Software_Hardwareworksheet lists the software and hardware purchases, details regarding software and hardware, as well as the associated maintenance costs. Infrastructure, Software, Hardware, and associated maintenance costs should be entered in the year they will occur on this worksheet. If the DDI Respondent is utilizing a CSB asset, show the purchase and maintenance cost as zero. Software and Hardware costs are separate from milestones and can be invoiced at the time of delivery. Rate Card The Rate Card worksheet is a list of all the roles utilized by the DDI Respondent on the INvest Project (not including optional services) at the rate used when calculating the cost proposal. Enter the roles/rates utilized by the DDI Respondent when determining the cost proposal. Optional Services Optional Services worksheet provides an area to place the costs
considered for the work. Enter the costs and hours associated with the optional services for ECM - On-site Support for each year of the contract in rows 7-8. ECM - Scanning/Imaging Support should list the per page cost in the separate table on the worksheet. Cost Proposal Narrative A brief narrative in support of each Cost Proposal worksheet. Please review Section 2.5 in the RFS document for further instruction on how to complete this section of the Cost Proposal. Cost Assumptions The Cost Assumptions worksheet provides direction on how to list overall assumptions made by the DDI Respondent when completing the cost proposal. Please review Section 2.5 in the RFS document for further instruction on how to complete this section of the Cost Proposal. Cost Savings Opportunities This section allows the DDI Respondent to propose creative solutions or additional savings to the overall project. This is optional to complete and is not mandatory. Please review Section 2.5 in the RFS document for further instruction on how to complete this section of the Cost Proposal.
(Attachment D – Table of Contents (TOC))
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Cost Category Year 1 Cost Year 1 Hours Year 2 Cost Year 2 Hours Year 3 Cost Year 3 Hours Total Years 1-3 Year 4 Cost Year 4 Hours Year 5 Cost Year 5 Hours Total Cost All Years Milestone 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 2 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 4 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 5 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 6 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 7 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 8 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 9 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 10 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 11 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Milestone 12 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Milestone Costs/Hours $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Percent of Total Year 1 - 3 Contract Price#DIV/0! #DIV/0! #DIV/0! Cost Category Year 1 Year 2 Year 3 Total Years 1-3 Year 4 Year 5 Total All Years Software_Hardware One Time Purchase $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Software_Hardware Ongoing Maintenance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Software _Hardware Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Costs Year 1 Year 2 Year 3 Total Years 1-3 Year 4 Year 5 Total All Years Combined Costs - Total Cost Summary and Ongoing Maintenance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CSB DDI Total Milestone Cost Summary CSB DDI Total Software_Hardware Cost Summary
(Attachment D – Total Cost Summary)
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Cost scores will be calculated, based on the lowest cost proposal evaluated. The lowest cost proposal receives a total of 25 points. The normalization formula is as follows:
Respondent’s Cost Score = (Lowest Cost Proposal / Total Cost of Proposal) X 25
– Optional to complete
(Attachment D – Narrative, Assumptions, Cost Savings Opportunities)
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– Use this section to help outline any proposed confidential information.
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Summar ary o
aluat ation C Criteria: a:
Criteria Points 1. Adherence to Mandatory Requirements Pass/Fail 2. Management Assessment/Quality (Business and Technical Proposal) 50 available points 3. Cost (Cost Proposal) 25 available points 4. Minority Business Enterprise Subcontractor Commitment 5 ( 1 bonus point is available, see Section 3.2.6) 5. Women Business Enterprise Subcontractor Commitment 5 ( 1 bonus point is available, see Section 3.2.6) Total 85 (87 if bonus awarded)
Legend
Mandatory Requirements MAQ and Cost Scores Preference Scores
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proposal evaluations, more specifically:
– Buy Indiana, Indiana Economic Impact and Indiana Veteran Owned Small Business
Mission/Vision – Promote, monitor, and enforce the standards for certification of minority and women’s business enterprises. – Provide equal opportunity to minority and women enterprises in the state’s procurement and contracting process. Nondiscrimination and Antidiscrimination Laws – Pursuant to Indiana Civil Rights Law, specifically IC §22-9-1-10, every state contract shall contain a provision requiring the contractor and subcontractors to not discriminate against any employee or applicant with respect to Protected Characteristics
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Contact Information – Phone: 317-232-3061 – E-mail: mwbecompliance@idoa.in.gov – Web: www.in.gov/idoa/mwbe Complete Attachment A, MWBE Form
Goals for Proposal
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Prime contractors must ensure that the proposed subcontractors meet the following criteria:
date, national diversity plans are generally not accepted. The directory can be found here: http://www.in.gov/idoa/mwbe/2743.htm
by the State.
which it is certified
Prime contractors should note the following:
the proposal to show current status of certification.
subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement.
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RFP’s released
the respondent will receive 0 points.
bonus point). In case of a tie both firms will receive 6 points
% 1% 2% 3% 4% 5% 6% 7% 8% Pts. .625 1.25 1.875 2.5 3.125 3.75 4.375 5.0
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RFP MWBE Scoring Example
Bidder MBE % Pts. WBE % Pts. Total Pts. Bidder 1 12.0% 5.0 10.0% 6.0 11.0 Bidder 2 6.0% 3.75 4.0% 2.5 6.25 Bidder 3 8.0% 5.0 8.0% 5.0 10.0 Bidder 4 16.0% 6.0 0.2% 0.0 6.0 Bidder 5 0.0%
0.0%
Pay Audit System
diversity spend for subcontractors
are required to report payments submitted or received through this web-based tool
should be reported monthly or quarterly
Supplier Diversity
– mwbecompliance@idoa.in.gov – www.in.gov/idoa/mwbe/payaudit.htm Pay Audit System Prime Subcontractor
Payment
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IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm For Buy Indiana Questions/Registration http://www.in.gov/idoa/2467.htm
http://www.in.gov/idoa/2464.htm
Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos
http://www.in.gov/idoa/3106.htm
Link to more information and full listing of IDOA Minority and Women Owned Businesses http://www.in.gov/idoa/2352.htm F. RFS posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “Current Opportunities” link) Scroll through table until you find desired RFS number on left-hand side and click the link. 29
Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state. No questions will be taken today regarding the scope of work for this
how to fill out IDOA forms).
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John E. Helmer IV
JHelmer@idoa.IN.gov
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