Improving Information Services for Education The Strategic Vision - PDF document

Improving Information Services for Education The Strategic Vision • New services will transform the way information is shared across the education sector, enabling: – Education establishments to personalise services – Save time and increase data security • Enable individuals to take ownership of their information and to share it with providers and employers if they wish • Ultimately provide a picture of every person’s participation and achievement • Help the move towards a self-regulating and streamlined sector • Enable providers to focus on meeting the needs of learners and employers How the services relate • The services overlap but are distinct • The scope of each service is different • They do work together – The information authority advises MIAP – The information authority decides on post-16 uses of MIAP services – MIAP services support the Data Service – The Data Service will supply data to MIAP – The IA determines the data collected by the Data Service 1

MIAP User Community Learner Data MIAP Learner Record MIAP MIAP MIAP SCHOOLS FE HE DATA BIN DATA BIN DATA BIN SCHOOLS FURTHER EDUCATION (FE) HIGHER EDUCATION (HE) HE in FE S6F FE in HE SCOPE OF FE IA and DS FE IA/DS The differences are • MIAP collects a narrow set of the data • MIAP collects from Post-16, Schools, Universities and Awarding Bodies • The Data Service collects a broad set of data • The Data Service collects from post-16 • The information authority governs post-16 data collection. Introducing the MIAP Learner Registration Service Regional Workshops February – May 2008 2

Introduction 01 What is MIAP? MIAP stands for Managing Information Across Partners. It is a programme of work led by DIUS and delivered by LSC. The LSC is responsible for delivering MIAP but not what it is. One of its work streams is the Unique Learner Number. The others are • The UK Register of Learning Providers • The Common Data Definitions Next Question Q: So why is the LSC presenting this and not MIAP? A: MIAP doesn’t require anyone to use its service. That requirement comes from projects that use the Unique Learner Number In post-16 this has come from the LSC. 3

The Rumour Mill The Unique Learner Number (ULN) is not The Learner Record The ULN is required to be shared the Learner Record is not The Learner Record will • Be accessible to the learner • Will allow the learner to control aspects of their record The Learner Record will not • Contain behaviour or exclusion information The Learner Record is in development The Learner Registration Service 02 The ULN & LRS And other TLAs The ULN is an index number for the learner It is a centrally allocated 10 digit number Allocated by the Learner Registration Service (LRS) It is designed to provide better service to the learner It is designed to simplify the collection of data 4

Relation to other numbers Number Relation Unique Pupil Number ULNs will be stored against NPD records. No other relation. UPN stops when the student leaves school. National Insurance Number No formal link , the NINO is not stored Scottish Candidate Number Can be linked to a ULN record. Contact Point No formal link. How Does it Work? 1) A learner arrives at a college. 2) The college queries the LRS. 3) The college receives the ULN. 4) The student moves college. 5) The new college queries the LRS. Student registered at College A Student arrives at College B 6) The new college receives the previous ULN. Getting Started To obtain ULNs you need to register with the LRS. You will sign an agreement, and assign a principal user. You will become a learner registration body (LRB). You will need to check your MIS - if you have one - can support the ULN. If not, you will need to choose the best tool to support you. 5

The Data Items Get by Demographics Additional Fields Preferred Given Name Given Name Middle Other Name Family Name Previous Family Name Family Name at 16 Date of Birth School at Age 16 Gender Last Known Address line 1 Last Known Address Line 2 Postcode Last Known Address Town Last Known Address County or City Get by ULN Email address ULN Nationality Scottish Candidate Number Given Name Marital Status Country of Domicile Family Name Place of Birth in UK Telephone Number What are the issues? You will need to work through the issues in assigning ULNs • Verification types • Data sharing • Training • Communications You should also consider • Submission to ILR • Use within Diplomas • Use within QCF What’s in it for me? Not a lot in the first year, however……. There is jam tomorrow but more usefully for this year we are ensuring all new projects use the ULN. Projects in 08/09 using the ULN include: • The 14-19 Diploma • The Skills Accounts Pilot • The Apprenticeship Matching Service • The Qualification Credit Framework • Offender Learning and Skills • Education Maintenance Allowance 6

ILR Submission We are asking for the ULN in the ILR for a number of reasons: To track uptake To minimise reporting requirements on providers To provide anonymous progression and attainment reports The ILR 2008/09 The ULN field is a validation field for 2008/09. The ULN field must be filled in. For learner responsive and employer responsive the field should be completed either with a ULN or 9999999999. The number of 9999999999s will be monitored and support offered. The ULN should not be a barrier to enrolment or funding. Roadmap CDD CDD CDD CDD Common Data Definitions CDD to Common CDD Version 2 Schools XML Schema Basic Data Set Interoperability (CBDS) Alignment Framework (SIF) IF Alignment UKRLP UKRLP UKRLP Centre Validation Existing Service Future Developments Consortia Learning Provider Registration Registration Information Brokerage LRS 1 a LRS 1 b LRS 2 LRS 3 LRS Future Get/Create ULN Prototype Learner Web Service OLASS Support SIF Batch Create Record Reports Learner Record QCF Portal Create Reports Identity for young Reports User Management National Pupil learners Database load 2007 2008 Future 7

The Learner Record The Learner Record is still in development – The first version will be available for academic year 08/09 – The second version will be available for academic year 09/10 • It will contain a learner interface • It will contain a web service interface • It will have granular consent management • It will contain data from the ILR • It will contain data from the NPD Functionality is subject to change Help and Support 03 Who has contributed? 124 Providers were involved 135,437 students were registered A mix of providers were involved – Sixth Form Colleges – FE Colleges – Local Authority Adult Education – Work Based Learning Providers Changes were made as a result of their experience 8

What has been produced? We have revised our processes for – Provider Registration – Data Governance We have developed our Guidance – Interface guides – Benefits guides – Implementation pack – Helpdesk guidance Improved our service The Interface Guide What is it? • The interface guide details the format of the batch file and the web service. • There are two guides one for batch and one for the web service. • The web service spec can be obtained by contacting the helpdesk. • The batch spec is available on the MIAP website www.miap.gov.uk The Implementation Guide What is it? • It contains guidance on policy changes • A getting started guide • An internal communications pack • A technical toolkit It is available on the MIAP website www.miap.gov.uk 9

Verification Verification in MIAP is the record that you have seen a third party ID This can be a number of different documents including: – Bank Card – Exam Certificate – NI Card – Employers ID – Benefits Letter College own ID document is not sufficient If no ID document shown use “unverified” Data Protection The ULN is considered mandatory – There is no opt out Data sharing notice is for information purposes The Learner Record is voluntary – It is opt out – It is granular – It is in the learners control The details of data sharing are contained in the fair processing notice. Some elements of this are in the ILR The Benefits Guide The Benefits guide introduces the strategic plan. It introduces the benefits planned for post-16. It introduces the KPI’s we will use for measurement. It suggests ways you could measure you own benefits take up. 10

Who ya gonna call PROBLEM Policy Operation LOCAL LSC ULN/LRS MIAP Funding Skills Diploma QCA Accounts NAMS QCF QCA OLASS Diploma QCF The MIAP Helpdesk Telephone: 0845 602 2589 Opening hours: 8.00hrs – 18.00hrs Email: lrssupport@miap.gov.uk Website: www.miap.gov.uk The Learner Helpdesk will be available from September to support the learner record. The QCA Helpdesk For technical information regarding the Diploma Aggregation Service: Website: www.diploma-aggregation-service.co.uk/home.php For general information regarding the Diploma: Email: diploma@qca.org.uk Website: http://www.qca.org.uk/qca_5396.aspx For information regarding the Qualifications and Credit Framework and the Learner Achievement Record (LAR): Email: QCFSupport@qca.org.uk Website: www.qca.org.uk/qca_8150.aspx 11