How to Give a Good Technical Presentation Thomas J. Dolan ASIPP - - PowerPoint PPT Presentation

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How to Give a Good Technical Presentation Thomas J. Dolan ASIPP Hefei 2011 American Nuclear Society Speakers Bureau dolan asipp 2011 1 Importance po a ce Planning g Preparation p Practice Performance References: Brian Dodd, IAEA

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How to Give a Good Technical Presentation

Thomas J. Dolan ASIPP Hefei 2011

American Nuclear Society Speakers Bureau

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Importance po a ce Planning g Preparation p Practice Performance

References: Brian Dodd, IAEA (2000) James D Callen U of Wisconsin (2002)

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James D. Callen, U. of Wisconsin (2002)

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Where are Technical Talks Given?

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Laboratories Business Business Government Government Ed ti Education

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Why are technical talks given?

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Why are technical talks given? y g

Present Information Plans Results Results

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Why are technical talks given? y g

Propose Work Persuade leaders

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Your reputation depends on your presentation skills.

名誉 名誉

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What kinds of talks do you like? What kinds of talks do you like? What kinds are boring? What kinds are boring?

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You your message the audience

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Planning

audience? audience? message?

Preparation

  • utline, slides, simplicity

Practice

fluency timing

Performance Performance

audience contact image

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g

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Pl i Planning 计划 计

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Planning -- Organize the talk. Planning Organize the talk.

Audience Level ? Interests? Audience Level ? Interests? What main ideas ? What supporting information ? What conclusions ? Visual aids Visual aids

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Preparation 准备 准备

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Preparation

Title slide – title, author, institution, place, date Outline of talk – main points Outline of talk main points Introduction Idea 1 supporting information Idea 2 supporting information Idea 3 Idea 3 supporting information … Conclusions Summary References

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Conclusions, Summary, References

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Use visual aids.

Drawings, Photos, Charts, Graphs P j t l t id bl Prepare projector early to avoid problems.

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Courtesy of Brian Dodd

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Emphasize the main points Emphasize the main points

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Each slide should have a thesis. Each slide should have a thesis.

Gi i i t i titl Give main point in title < 6 main points p Large lettering (> 18 point) Graphs and pictures About 1 minute per slide

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Use < 6 statements per slide. Use 6 statements per slide.

List most important ideas.

Give supporting facts (if needed) in smaller font

Space between statements. Space between statements. Too many statements make retention difficult. Short term memory saturates ~ 6 facts/slide. Audience remembers pictures and graphs better.

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Why is this graph bad? Why is this graph bad?

(Courtesy of J. D. Callen)

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What is still wrong with this graph? What is still wrong with this graph?

(Courtesy of J. D. Callen)

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( y )

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Here is a better graph.

Plasma density increases linearly with filling pressure

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(Courtesy of J. D. Callen)

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Why is this slide bad?

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(Courtesy of J. D. Callen)

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Here is a better slide.

EBT N l i l T t Th f Fi ld E Eff t EBT Neoclassical Transport Theory for Field Error Effects

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(Courtesy of J. D. Callen)

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Phrases can be simplified

  • Present a good image.
  • Avoid distracting
  • Image

Avoid distracting mannerisms

  • Use visual aids

M k th t t il

  • Mannerisms
  • Visual aids
  • Make the content easily

understandable

  • Use memorable

Visual aids

  • Understandable

examples

  • Repeat important points
  • Interact with the
  • Memorable examples
  • Interact with the

audience

  • Repeat
  • Interact with audience

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te act t aud e ce

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Practice Practice 练习

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Practice Practice

Alone Speak out loud Time the talk Adjust slides Adjust slides With friends With friends improvements fluency confidence confidence timing

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Performance Performance 表演

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Performance

Image Mannerisms U d t d bl Understandable Memorable examples Interact with audience Repeat

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First impressions First impressions

A di l t i fi t 5 i t Audience evaluates you in first 5 minutes. No second chance.

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Present a good image.

Appearance Clothing Posture Voice confident confident loud enough Do not l i apologize admit nervousness

Show Enthusiasm

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Courtesy of Brian Dodd

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Avoid distracting mannerisms g

Talking too fast Talking too quietly, mumbling Not looking at people Talking to blackboard Saying “Uh”, “you know”, “I mean”, … Jingling keys in pockets Jingling keys in pockets

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Demonstrations get attention Demonstrations get attention

Brian Dodd used * paper airplanes in a talk on quality assurance in transport. assurance in transport. * ‘accidental’ coffee spill with a ‘scalded’ hand to introduce emergency response hand to introduce emergency response.

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Courtesy of Brian Dodd

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Make the content easily understandable.

Simplify message. Reduce quantity. Be entertaining. Maybe humor. Be prepared to stop at anytime Be prepared to stop at anytime.

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Courtesy of Brian Dodd

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Repeat important content.

People listen poorly. Distractions Thoughts wander – work, family, entertainment,… Repeat Introduction M i t lk Main talk Summary

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Courtesy of Brian Dodd

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Interact with the audience.

Get acquainted beforehand, if f ibl if feasible. Look at many people. y p p Encourage their questions. Paraphrase the question Paraphrase the question. Admit what you don’t know. A k th ti Ask them questions.

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How to Give a Bad Talk How to Give a Bad Talk

Dress sloppily pp y Be hesitant and apologetic Use crowded slides with tiny lettering R lid i kl Remove slides too quickly Read from a manuscript Speak quietly and too fast

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How to Give a Bad Talk

Face the blackboard or screen Avoid eye contact with audience Distract the audience by jingling coins or keys Say “uh” or “you know” frequently Say uh or you know frequently K t lki ft ti i Keep talking after your time is over.

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Planning – audience and message 计划 a g

aud e ce a d essage

计划 Preparation – simplicity 简单 准备 Practice – alone and with friends 练习 Performance 表演

Interaction with audience Mannerisms Image 热心

名誉 Maintain a good reputation

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