How to Do Business with SDWP Stewardship | Collaboration | Excellence 1 workforce.org
OVERVIEW Goal of Today: Building Awareness and Capacity • Overview of SDWP • Purpose and goals of SDWP funded programs • Funding and Procurement process • Required organizational infrastructure • Next steps: tools, resources, and technical assistance 2 workforce.org
SAN DIEGO WORKFORCE PARTNERSHIP Mission : To empower job seekers to meet the current and future workforce needs of employers in San Diego County. Core Values : Collaboration | Excellence | Stewardship 3 workforce.org
GOVERNANCE 4 workforce.org
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WHAT WE DO ADULT YOUTH LABOR MARKET PROGRAMS PROGRAMS RESEARCH 6 workforce.org
INVESTING IN OUR REGION 7 workforce.org
LABOR MARKET RESEARCH 8 workforce.org
ADULT PROGRAMS Regionally located job centers prepare job seekers for work and help employers find qualified employees 9 workforce.org
ADULT PROGRAMS Populations Served Services Provided • Jobseekers age 18 and up • Skills and Interest Assessment • Veterans • Career Counseling • Individuals with Disabilities • Job Search Workshops • Formerly Incarcerated • Subsidized Job Training 10 workforce.org
YOUTH PROGRAMS Populations Served Services Provided • Ages 14-21 • Work experience & internships • At risk of dropping out • Career pathways training • Disabled • Educational services • Foster youth • Youth development • Gang • College readiness • Homeless • Financial literacy • Immigrants and refugees • Work readiness • Living in areas of high unemployment, • Mentoring crime and poverty • Low income • Offenders • Parenting 11 workforce.org
GEOGRAPHIC DISTRIBUTION Funds are divided throughout SDWP’s four geographic regions East Metro North South Adult 14.7% 44.4% 19.8% 21.0% Dislocated Worker 16.0% 43.9% 22.4% 17.8% Youth 16.0% 45.2% 21.3% 17.5% 12 workforce.org
PROCUREMENT Acquisition of goods and services • Open • Fair • Competitive Federal guidelines ensure the best cost for the best quality to meet the needs of the community. 13 workforce.org
TYPES OF PROCUREMENT Request for Quotes Request for Proposals (RFQ) (RFP) Amount Less than $50,000 $50,000 and up Board Approval Not required Required Process Quotes are solicited; RFP document provides the agreements are made with specific details; multiple steps; vendors for goods and services strict deadlines Evaluation Internal evaluation panel makes External evaluation panel the decision makes recommendation to Board 14 workforce.org
RFP PROCESS • Public Announcement of RFP Release • Respondent’s Orientation • Questions & Answers • Statement of Qualifications form • Proposal Submittal Deadline • Evaluation Process • Board Funding Recommendation and Approval 15 workforce.org
EVALUATION PROCESS • Independent evaluation panel • Community stakeholders • Board members • Oral interviews • Points system • Cost reasonableness • Demonstrated ability • Past performance • Program design 16 workforce.org
ORGANIZATIONAL INFRASTRUCTURE Show ability to contract for government funds • Articles of Incorporation • Business License and CA State Certificate • Organizational Chart • Proof of Insurance • Financial Statement/Tax Return • Budget Items requested on Statement of Qualifications 17 workforce.org
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STATEMENT OF QUALIFICATIONS Annual Statement of Qualifications for Potential Bidders (SOQ) This Statement of Qualifications for Potential Bidders (SOQ) allows potential vendors/ contractors to describe their organization and demonstrate their ability to receive federal funds. All sections of this form must be filled out entirely. Along with this completed form, please be sure to include all supporting document. For your guidance, the checklist below details the additional supporting documents required: Section 1:General Information A copy of incorporation certificate Proof of legal document to contract and conduct business activities in San Diego, California. A copy of IRS Determination Letter A copy of current Certificate of Status from California Secretary of State If applicable, a copy of certifying agency that verifies organization classification Section 2: Organization Summary A copy of organization’s structure showing all major staff components Section 4: Insurance Certificates A copy of your agency’s most up-to-date insurance certificate Section 6: Financial Management Structure A copy of your organization’s current budget A statement from your auditor, or an independent CPA, certifying that your financial management system complies with GAAP standards, and opinion on compliance and internal controls. A copy of your organization’s most recent financial statement (preferably audited) or annual report If applicable, a copy of Indirect Cost Rate Agreement Attachment A- Signature Certification Provide formal documentation of delegation of signatory authority by organization’s governing body 19 workforce.org
TECHNICAL ASSISTANCE How we can help: You are responsible for: • Assistance with SOQ • Establishing partnerships • General questions on the SDWP • Building capacity procurement process • Utilizing the specified email for • Referral to resources for assistance questions 20 workforce.org
PROPOSALS: INDIVIDUAL MODEL A B C 21 workforce.org
EVALUATOR COMMENTS “Bidder did not provide clear evidence that they can develop partnerships and collaborations within the region to meet the diversity of needs and expectations.” “Did not identify mission.” “Unclear how reporting procedure exists in the organization.” 22 workforce.org
EVALUATOR COMMENTS “The bidder did not demonstrate an understanding of the region-specific needs and assets.” “Bidder did not demonstrate adequate consideration of research or data analysis on the relative priority of different training types/forms.” “Clear description of practice but no new and innovative ideas.” 23 workforce.org
PROPOSALS: PARTNERSHIP MODEL Lead with Subcontractors B Lead Agency A C Subcontractor Subcontractor 24 workforce.org
NEXT STEPS • Sign up to receive funding notifications • Read prior RFPs • Explore partnership opportunities • Stay up to date with Workforce Innovation Opportunity Act (WIOA) 25 workforce.org
FUNDING NOTIFICATIONS 26 workforce.org
FOR MORE INFORMATION Linda Weber "Like" us on Facebook Follow us on Twitter! Procurement Advisor (619) 228-2948 procurement@workforce.org sdworkforce 27 workforce.org
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