How to Do Business with SDWP Stewardship | Collaboration | - - PowerPoint PPT Presentation

Stewardship | Collaboration | Excellence

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How to Do Business with SDWP

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• Overview of SDWP
• Purpose and goals of SDWP funded programs
• Funding and Procurement process
• Required organizational infrastructure
• Next steps: tools, resources, and technical

assistance

Goal of Today: Building Awareness and Capacity

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OVERVIEW

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Mission: To empower job seekers to meet the current and future workforce needs of employers in San Diego County. Core Values: Collaboration | Excellence | Stewardship

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SAN DIEGO WORKFORCE PARTNERSHIP

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GOVERNANCE

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WHAT WE DO

ADULT PROGRAMS YOUTH PROGRAMS LABOR MARKET RESEARCH

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INVESTING IN OUR REGION

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LABOR MARKET RESEARCH

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Regionally located job centers prepare job seekers for work and help employers find qualified employees

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ADULT PROGRAMS

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ADULT PROGRAMS

Populations Served Services Provided

• Jobseekers age 18 and up
• Veterans
• Individuals with Disabilities
• Formerly Incarcerated
• Skills and Interest Assessment
• Career Counseling
• Job Search Workshops
• Subsidized Job Training

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YOUTH PROGRAMS

Populations Served Services Provided

• Ages 14-21
• At risk of dropping out
• Disabled
• Foster youth
• Gang
• Homeless
• Immigrants and refugees
• Living in areas of high unemployment,

crime and poverty

• Low income
• Offenders
• Parenting
• Work experience & internships
• Career pathways training
• Educational services
• Youth development
• College readiness
• Financial literacy
• Work readiness
• Mentoring

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Funds are divided throughout SDWP’s four geographic regions

East Metro North South Adult 14.7% 44.4% 19.8% 21.0% Dislocated Worker 16.0% 43.9% 22.4% 17.8% Youth 16.0% 45.2% 21.3% 17.5%

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GEOGRAPHIC DISTRIBUTION

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Acquisition of goods and services

• Open
• Fair
• Competitive

Federal guidelines ensure the best cost for the best quality to meet the needs of the community.

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PROCUREMENT

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Request for Quotes

(RFQ)

Request for Proposals

(RFP) Amount Less than $50,000 $50,000 and up Board Approval Not required Required Process Quotes are solicited; agreements are made with vendors for goods and services RFP document provides the specific details; multiple steps; strict deadlines Evaluation Internal evaluation panel makes the decision External evaluation panel makes recommendation to Board

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TYPES OF PROCUREMENT

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• Public Announcement of RFP Release
• Respondent’s Orientation
• Questions & Answers
• Statement of Qualifications form
• Proposal Submittal Deadline
• Evaluation Process
• Board Funding Recommendation and Approval

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RFP PROCESS

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• Independent evaluation panel
• Community stakeholders
• Board members
• Oral interviews
• Points system
• Cost reasonableness
• Demonstrated ability
• Past performance
• Program design

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EVALUATION PROCESS

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Show ability to contract for government funds

• Articles of Incorporation
• Business License and CA State Certificate
• Organizational Chart
• Proof of Insurance
• Financial Statement/Tax Return
• Budget

Items requested on Statement of Qualifications

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ORGANIZATIONAL INFRASTRUCTURE

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STATEMENT OF QUALIFICATIONS

Annual Statement of Qualifications for Potential Bidders (SOQ)

This Statement of Qualifications for Potential Bidders (SOQ) allows potential vendors/ contractors to describe their organization and demonstrate their ability to receive federal funds. All sections of this form must be filled out entirely. Along with this completed form, please be sure to include all supporting document. For your guidance, the checklist below details the additional supporting documents required: Section 1:General Information A copy of incorporation certificate Proof of legal document to contract and conduct business activities in San Diego, California. A copy of IRS Determination Letter A copy of current Certificate of Status from California Secretary of State If applicable, a copy of certifying agency that verifies organization classification Section 2: Organization Summary A copy of organization’s structure showing all major staff components Section 4: Insurance Certificates A copy of your agency’s most up-to-date insurance certificate Section 6: Financial Management Structure A copy of your organization’s current budget A statement from your auditor, or an independent CPA, certifying that your financial management system complies with GAAP standards, and opinion on compliance and internal controls. A copy of your organization’s most recent financial statement (preferably audited) or annual report If applicable, a copy of Indirect Cost Rate Agreement Attachment A- Signature Certification Provide formal documentation of delegation of signatory authority by organization’s governing body

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How we can help: You are responsible for:

• Assistance with SOQ
• General questions on the SDWP

procurement process

• Referral to resources for assistance
• Establishing partnerships
• Building capacity
• Utilizing the specified email for

questions

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TECHNICAL ASSISTANCE

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A B C

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PROPOSALS: INDIVIDUAL MODEL

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“Bidder did not provide clear evidence that they can develop partnerships and collaborations within the region to meet the diversity of needs and expectations.” “Did not identify mission.” “Unclear how reporting procedure exists in the

• rganization.”

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EVALUATOR COMMENTS

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“The bidder did not demonstrate an

understanding of the region-specific needs and assets.” “Bidder did not demonstrate adequate consideration of research or data analysis on the relative priority of different training types/forms.” “Clear description of practice but no new and innovative ideas.”

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EVALUATOR COMMENTS

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PROPOSALS: PARTNERSHIP MODEL

Lead with Subcontractors

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B

Lead Agency

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Subcontractor

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Subcontractor

• Sign up to receive funding notifications
• Read prior RFPs
• Explore partnership opportunities
• Stay up to date with Workforce Innovation

Opportunity Act (WIOA)

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NEXT STEPS

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FUNDING NOTIFICATIONS

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FOR MORE INFORMATION

Linda Weber Procurement Advisor (619) 228-2948 procurement@workforce.org

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