GRANT DEVELOPMENT WORKSHOP OCTOBER 21, 2017 Grant Development - - PowerPoint PPT Presentation

GRANT DEVELOPMENT WORKSHOP

OCTOBER 21, 2017

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Grant Development Workshop Agenda

9AM – 9:10AM

Welcome Remarks

9:10AM -10:15 AM

Grant Overview

10:15AM - 10:30AM

Break

10:30AM - 10:45AM

Q & A Session

10:45AM - 11:30AM

Grant Writing Tips

11:30AM - 1PM

Project Design

GUIDELINES

• L. LOOMIS

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PROGRAM OVERVIEW

To promote city-wide neighborhood pride, resident

engagement and community improvements

To offer financial assistance for neighborhood groups to

improve physical features and develop service-based projects

Up to $10,000 in grant funds to community groups

with top ranked service-based or neighborhood improvement project

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APPLICANT ELIGIBILITY

Applicants eligible to apply must be a group of residents living within Dallas city limits. The group is not required to be a 501(c)3. The following are examples of eligible applicants:

• Neighborhood or Homeowner Associations
• Crime Watch groups
• Civic organization
• Community garden groups
• Youth Groups
• Non-Profits 501(c)3

*A represent at ive must at t end a Grant Applicat ion Workshop t o be eligible. Priorit y will be

given t o new applicant s.

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PROJECT LOCATION Projects location must be within Dallas city limits and is open to all areas in the City of Dallas

• Priority is given to projects in southern Dallas defined by Dallas city limits on

the west, south and east. The northern border is the Trinity River west of downtown and Interstate 30 east of downtown.

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PROJECT ELIGIBILITY

Projects should comply with the following:

• Demonstrate resident engagement
• Provide a public benefit which promotes a stronger, safer,

vibrant community

• Completed within one (1) year of executing the grant

agreement

• Meet all City insurance requirements, policies and codes
• Maintain commitment without assistance or future funding

from the City of Dallas

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PROJECT TYPES

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NEIGHBORHOOD IMPROVEMENT PROJECTS

Projects that build a neighborhood’s appearance in a way that is highly visible to the public realm and serves a community benefit.

• Examples: Street sign toppers, park improvements,

planter boxes along streetscape, information/ community kiosks, creek/ community cleanups, art murals, neighborhood landscaping.

*If Neighborhood Improvement Projects cannot be implemented by the applicant on a reimbursement basis, the City of Dallas may at its discretion implement the project through existing programs. *Neighborhood improvement projects require a two (2) year maintenance commitment.

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EXAMPLE NEIGHBORHOOD IMPROVEMENT

Project: Brettonwood Branding Project Awarded Amount: $4,200.00 Council District: District 3 Project Accomplishments

• Increasing neighborhood participant

and strengthening community ties

• Demonstrates neighborhood

identity and increases visibility of a neighborhood

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SERVICE-BASED PROJECTS

Community enrichment activities, events, or projects that increase neighborhood engagement and improve the quality of the community.

• Examples: Neighborhood newsletters, community

events, community gardens, and community awareness initiatives

*Service-based projects are funded only on a reimbursement basis, and require a one (1) year maintenance commitment.

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APPLICATION

SANDRA A.M. BOWIE

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EVALUATION CRITERIA (100% OR 200 POINTS)

Evaluation & Criteria Explanation

Applicant Qualifications (60 points)  Organization’s history, accomplishments and capacity  New applicants  Project location Project Description (70 points)  Clear project description  Including project type, elements, and scope  Maintenance/ replacement plan Benefits proposed project will create in your neighborhood(s) Project Timeline (20 points)  Key project activities and parties responsible for planning, implementation, and time frame  Project feasibility within (1) one year Budget (30 points)  Clear break down of costs  Feasibility within budget Neighborhood Participation (20 points)  Community participation in project implementation  Partners collaborating on the project  Neighborhood participation after the completion of the project

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APPLICANT QUALIFICATIONS (30% OR 60 POINTS)

• Briefly describe the organization’s

history, accomplishments, leadership and ability to complete project?

• Are you a new applicant?
• Is the project located in the growSouth

geographical area?

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PROJECT DESCRIPTION ( 35% OR 70 POINTS)

• Clearly describe your neighborhood project in
• detail. Include project type, project scope and

elements.

• What is the maintenance/ replacement plan for the

project?

• Describe the benefits that the proposed project will

create your neighborhood?

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PROJECT TIMELINE (10% OR 20 POINTS)

• Identify the key project activities and parties

responsible for each task for the planning and implementation?

• Is the project feasible within a one year time frame?

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Description of timeline

• Remember to Plan and

Implement project

• Small steps= big wins

Responsible Party

• Who is responsible

for each step? Date of Action

• Be realistic
• Be Respectful of

Group members time

BUDGET (15% OR 30 POINTS)

• How will the grant funds be used?

(Completed Budget Form)

• Is the project cost effective, achievable, and

sufficiently funded without ongoing maintenance from the City of Dallas?

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FUNDING

• Grant funds may be used for:
• The purchase of supplies, materials, and equipment essential to the project; and
• Marketing materials directly related to the project.
• Purchase of professional services that cannot be performed by neighborhood

volunteers.

• Grant funds may not be used for:
• Expenditures incurred or financial commitment made prior to signing grant

agreement

• Operating/ Administrative expenses
• Food or catering services
• Payment to individual other than those who provide their professional services to the

project

• Expenses that do not clearly contribute to a public purpose
• Travel or transportation expenses

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Budget Items

• Supplies or Materials
• Professional Services

External In-kind Contribution

• Submit Fiscal Agent

Commitment Letter or Letter of Donation w/ application

TOTAL GRANT REQUEST

• $10,000 or less

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FISCAL AGENT LETTER

Partnership Statement of Monetary Donation/ Goods Contact Information of Fiscal Agent

NEIGHBORHOOD PARTICIPATION & PARTNERS (10% OR 20 POINTS)

• How will the community participate in the

implementation of the project?

• Who are the partners collaborating on the project

and what is their role?

• How will the applicant support neighborhood

participation after the completion of the project?

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ATTACHMENTS

Required:

• Neighborhood Participation Form
• Fiscal Agent Commitment letter(s) for external monetary

commitments (if applicable) Up to five (5) additional attachments are allowed. Examples:

• Support letter (s)
• Photos
• Proof of insurance / permit forms
• Site plan
• Maintenance agreements

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DISCLAIMER

City of Dallas reserves right to reject any application submitted at any time during application cycle if it is discovered that a project would be a violation to any City

• rdinance, conflicts with current City

services, goes against vision &/or mission

• f organization, or is deemed illegal or

immoral.

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GRANT SCHEDULE

Application Submission Opens Monday, October 23, 2017 @ 8AM Application Deadlines Monday, November 20,2017 @ 4:59 PM Grant Award Announcement January 2018 Project Development Workshop Thursday, February 1, 2018 Contract Execution starts February 2018

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QUESTIONS?

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GRANT WRITING

SANDRA A.M. BOWIE

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Application Process

• Team
• Writer
• Project Description
• Partners – additional funds
• Budget
• Create and Collect Attachments
• Signatures/Submit
• Draft Review
• Have you answered all the questions?
• Who has scanning capabilities?
• Assemble w/signatures and attachments
• Submit

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GRANT WRITING TO DO’S

• Establish a team w/ leader
• Identify one writer
• Read, highlight and understand Guidelines
• Compile questions for administrator
• Create timeline w/assignments

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WRITING HINTS

• Read guidelines
• Don’t wait until last minute
• Understand funding criteria
• Follow directions
• Be consistent in style and format
• KISS – Keep It Simple Sandra
• Use strong verbs: decrease, improve, expand…..
• Tell a good story – believe in your ability and project
• Beware of jargon, acronyms and abbreviations

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WAYS TO IMPROVE

• Be realistic – don’t promise global changes
• Be factual – don’t make unsupported assumptions
• Be honest
• Be creative and positive, not problem oriented
• Make a specific request
• Don’t assume funder knows anything about your
• rganization
• Avoid emotion
• Be graceful when your proposal is not funded
• Accept constructive criticism and learn from your

mistakes

• Keep funder informed about work

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THANK YOU FOR IMPROVING YOUR COMMUNITY

FOR ADDITIONAL INFORMATION :

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Sandra A.M. Bowie, Manager II Sandra.bowie@dallascityhall.com (214) 671-5148 Elizzebeth Loomis, Grant Compliance Elizzebeth.loomis@dallascityhall.com (214) 671-5070