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Glad y Glad you came ou came Welcome to the Hunter elcome to the - - PowerPoint PPT Presentation

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Glad y Glad you came ou came Welcome to the Hunter elcome to the Hunters Cr s Crest est Homeo Homeowner wners Associa s Association tion ANNU ANNUAL MEETING! AL MEETING! Meeting will be Meeting will begin a gin at 6:30 PM t 6:30 PM

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SLIDE 1

Glad y Glad you came

  • u came

Welcome to the Hunter elcome to the Hunters Cr s Crest est Homeo Homeowner wners Associa s Association tion ANNU ANNUAL MEETING! AL MEETING! Meeting will be Meeting will begin a gin at 6:30 PM t 6:30 PM

ANNUAL MEETING 2018 1

April 16, 2018

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SLIDE 2

1.

  • 1. Welcome and intr

elcome and introductions

  • ductions

2.

  • 2. Confir

Confirma mation of tion of Bylaw's Bylaw's 3.

  • 3. Dec

Declar laration of tion of Quor Quorum um 4.

  • 4. A

Appr pproval of val of 2017 Annual Meeting Minutes 2017 Annual Meeting Minutes 5.

  • 5. Election of

Election of 3 member 3 members to the Boar s to the Board of d of Dir Director ectors s A.

  • A. Appointment of

ppointment of election inspector election inspectors s B.

  • B. Intr

Introduction of

  • duction of Candida

Candidates tes C.

  • C. Nomina

Nominations fr tions from the floor and Election

  • m the floor and Election

6.

  • 6. Repor

eport of t of Of Officer ficers s 7.

  • 7. Repor

eports of ts of Committees Committees 8.

  • 8. Unfinished Business

Unfinished Business 9.

  • 9. New Business

New Business 10.

  • 10. Open F

Open For

  • rum

um

April 16, 2018

ANNUAL MEETING 2018 2

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SLIDE 3

The items belo he items below ar w are the Annual Meeting r e the Annual Meeting requir equirements fr ements from

  • m

the Bylaws of the Bylaws of Hunter Hunters Cr s Crest. est. Ar Artic ticle VIII, Section 5- Ballots must be sent a le VIII, Section 5- Ballots must be sent at least 14 days in t least 14 days in advance of advance of da date set f te set for

  • rth. (Sent Mar
  • th. (Sent March 29th)

h 29th) Ar Artic ticle VIII, Section 5- Ballots must be mailed in a sealed le VIII, Section 5- Ballots must be mailed in a sealed en envelope with the signa elope with the signatur ture of e of the holder on the outside of the holder on the outside of the the en envelope, elope, ir ir is in is invalid. (Election committee will r

  • valid. (Election committee will review)

view) Ar Artic ticle XIII, Section 1- Annual meeting must be held in the le XIII, Section 1- Annual meeting must be held in the fir first quar st quarter of ter of the Associa the Association tion’s Fiscal y s Fiscal year

  • ear. (i.e. A

. (i.e. April-J pril-June) une) Ar Artic ticle XIII, Section 3- Notice of le XIII, Section 3- Notice of any meeting shall be mor any meeting shall be more e than 6 days. (w than 6 days. (was sent 18 days in advance) as sent 18 days in advance) Ar Artic ticle XIII, Section 4- Quor le XIII, Section 4- Quorum is 10% of um is 10% of all eligible member all eligible members. s. All Bylaw r All Bylaw requir equirements ha ements have been met f e been met for 2018.

  • r 2018.

April 16, 2018

ANNUAL MEETING 2018 3

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SLIDE 4

Dec Declar laration of tion of Quor Quorum um

In or In order to conduct the or der to conduct the ordinar dinary business y business

  • f
  • f the Associa

the Association a tion at an Annual Meeting, it t an Annual Meeting, it is r is requir equired tha ed that a t at least 10% of t least 10% of the total the total member members be r s be repr epresented either in per esented either in person son

  • r by Pr
  • r by Proxy

xy. .

ANNUAL MEETING 2018 4

April 16, 2018

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SLIDE 5

Need to insert meeting minutes this slide and the next Ben

April 16, 2018

ANNUAL MEETING 2018 5

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SLIDE 6

April 16, 2018

ANNUAL MEETING 2018 6

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SLIDE 7

Appointment of ppointment of election inspector election inspectors s Intr Introduction of

  • duction of Candida

Candidates tes Ka Katie P tie Pennington ennington Bill V Bill Vit it Tom Ber

  • m Bersc

schied hied Bob Ra Bob Rabin bin Nomina Nominations fr tions from the floor

  • m the floor

Election of Election of candida candidates tes

April 16, 2018

ANNUAL MEETING 2018 7

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SLIDE 8

ANNUAL MEETING 2018

Repor eport of t of Of Officer ficers s

I.

  • I. Pr

President’ esident’s r s repor eport t II.

  • II. T

Treasur easurer’ er’s r s repor eport t

8

April 16, 2018

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SLIDE 9
  • Landsca

Landscaping and maintenance along Hunter ping and maintenance along Hunters T s Trail sidew ail sidewalks alks and F and Front & R

  • nt & Rear entr

ear entrances ances

  • Landsca

Landscaping and maintenance of ping and maintenance of 11 common ar 11 common areas eas

  • Landsca

Landscaping and maintenance of ping and maintenance of 4 islands and 4 dead end 4 islands and 4 dead end str streets eets

  • Boule

Boulevar vard tr d tree r ee replacement and maintenance eplacement and maintenance

  • Tree trimming

ee trimming

  • Sidew

Sidewalk plo alk plowing along Hunter wing along Hunters T s Trail ail

  • Hunter

Hunters Cr s Crest w est web site b site

  • Financial contr

Financial control on dues and e

  • l on dues and expenses

xpenses

  • Entr

Entrance F ance Fla lag r g repair and r epair and replacement eplacement

  • Annual Gar

Annual Garage Sale in spring of ge Sale in spring of eac each y h year ear

  • Assistance with Critter T

Assistance with Critter Trapping and r pping and remo emoval val

  • maintenance of

maintenance of 23+ ponds tha 23+ ponds that ar t are used as dr e used as draina ainage of ge of stor storm m water r ter runof unoff

  • AR

ARC r C review and a view and appr pproval val

  • Weed contr

eed control f

  • l for some out lots w
  • r some out lots whic

hich ha h have caused se e caused sever ere e aller allergic r gic reaction f eaction for Homeo

  • r Homeowner

wners s

  • Mail bo

Mail box r x replacement and r eplacement and repair epair

  • Winter T

inter Trail w ail walk in Mar alk in March Ad h Added 2018 ded 2018

April 16, 2018

ANNUAL MEETING 2018 9

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SLIDE 10
  • 439 Finished Homes

439 Finished Homes

  • The 439 c

he 439 changes constantl hanges constantly y

  • Final homes c

Final homes closing o losing over ne er next se xt sever eral months. al months.

  • 20 T

20 To 40 homes ar

  • 40 homes are alw

e always in the pr ays in the process of

  • cess of

changing o hanging owner wners. s.

  • Hunter

Hunters Cr s Crest building is complete. est building is complete.

  • 13 homes ar

13 homes are r e rentals entals 31 New Homes will be ad 31 New Homes will be added but will not par ded but will not part of t of the pr the present HO esent HOA A

ANNUAL MEETING 2018 10

April 16, 2018

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SLIDE 11

April 16, 2018

ANNUAL MEETING 2018 11

At the March 19, 2018, City Council meeting, City Staff proposed to the Council to take a step back from our in-house search for a water tower site and reconnect with S.E.H. Engineering to discuss a more ‘engineering-based’ look at where to find a potential location for a water tower (and possibly a location that would be large enough for a future water treatment plant) in the southwest part of

  • Minnetrista. This has since been approved and

the city is proceeding

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SLIDE 12

As of April 16 They are cleaning the water tower

April 16, 2018

ANNUAL MEETING 2018 12

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SLIDE 13
  • The 2016-17 y

he 2016-17 year ended with $95,670 in the ear ended with $95,670 in the Oper Operating accounts, and $109,636 in the ting accounts, and $109,636 in the Reser eserve accounts. e accounts.

  • Ther

here is $6,652 in accounts r e is $6,652 in accounts receiva eceivable as of ble as of Mar March 31 h 31st

st 2018.

2018.

  • T

This is do his is down fr wn from $8,021 on Mar

  • m $8,021 on March 31

h 31st

st, 2017;

, 2017; and fur and further fr ther from the amount on Mar

  • m the amount on March 31

h 31st

st, 2016

, 2016

  • f
  • f $13,900.

$13,900.

ANNUAL MEETING 2018 13

April 16, 2018

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SLIDE 14
  • Annual Assessment: No incr

Annual Assessment: No increase f ease for 2018-19.

  • r 2018-19.

$300/ $300/yr yr (muc (much less than most sing h less than most single f le famil amily y associa associations) tions)

  • The annual budget is $132,000.

he annual budget is $132,000.

  • The Annual Assessment is due A

he Annual Assessment is due April 1 pril 1st

st, with a

, with a 30 day g 30 day grace period. ace period.

  • Ther

here is a $50 la e is a $50 late f te fee if ee if not paid bef not paid befor

  • re May

e May 1st, as w 1st, as well as a $20 collection letter f ell as a $20 collection letter fee. ee.

  • Please mak

Please make sur e sure y e your payment is sent bef

  • ur payment is sent befor
  • re

e May 1 May 1st

st to a

to avoid any e

  • id any extr

xtra f a fees. If

  • ees. If not paid by

not paid by June 1 une 1st

st, all past due accounts will be sent to

, all past due accounts will be sent to collections. collections.

ANNUAL MEETING 2018 14

April 16, 2018

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SLIDE 15

I.

  • I. Ar

Architectur hitectural r al review view II.

  • II. T

Tree Planting & T ee Planting & Tree T ee Trimming rimming III.

  • III. Out lot A upda

Out lot A updates tes IV

  • IV. Communica

Communications tions V.

  • V. P

Pond Upda

  • nd Updates

tes

ANNUAL MEETING 2018 15

April 16, 2018

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SLIDE 16

Submitted 2017 To April 2018 Roof Replacement 12 Decks 12 Landscape 8 Temp Pool 2 Swing Set 2 Painting 3 Misc. 5 Total: 44

ANNUAL MEETING 2018 16

April 16, 2018

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SLIDE 17

Tree Planting and W ee Planting and War arranty R anty Replacement 2017 eplacement 2017 1. 1. 28 r 28 replacements of eplacements of dead or dama dead or damaged tr ged trees ees 2. 2. 3 w 3 war arranty r anty replacements eplacements 3.

  • 3. Ad

Additional discussion with city in pr ditional discussion with city in process f

  • cess for
  • r

war arranty pr anty problems with the prior planted tr

  • blems with the prior planted trees

ees in 2017 and lac in 2017 and lack of k of planting by Commer planting by Commerce ce Bank in 2016 Bank in 2016

ANNUAL MEETING 2018 17

April 16, 2018

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SLIDE 18

1. Outlot A is an 8 acre wildland buffer flanking the western edge of Hunters Crest. 2. In response to multiple homeowner requests and complaints about noxious weeds affecting the air quality in Hunters Crest, the Board adopted a plan to restore Outlot A. 3. After much research, including an extensive grant application process in 2012, the Prairie Restoration Project was launched in 2013. 4. Outlot A contained five acres of ragweed, burnweed, and pigweed – much of it over six feet tall. These highly noxious, pollen-ridden weeds were causing severe allergies to children and vulnerable adults especially along the western corridor. 5. 32 homes directly flank Outlot A, and dozens more are directly affected. Homes, windows, and cars were routinely blanketed in fine green pollen. 6. Annual maintenance is now used to control weeds and plant desirable species. 7. Natural prairie grasses, wildflowers, and trees are being propagated. 8. Bees and bird habitat has risen substantially, without destroying nests by mowing. 9. Mowing will occur only as needed, and has not occurred since 2013.

  • 10. Annual budget has been reduced by 50% from $3,000 in 2013, to $1,500 in 2014 ongoing.
  • 11. Current finances used for maintenance and improvements, rather than simple mowing.
  • III. Out lot A - Pr
  • III. Out lot A - Prairie R

airie Restor estoration Pr tion Project

  • ject

ANNUAL MEETING 2018 18

April 16, 2018

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SLIDE 19

Section 3. Notice of any meetings shall be given to the Membership by the secretary. Notice may be given to the Membership either personally or by sending a copy of the notice through the mail, postage thereon fully prepaid to his address appearing on the books of the Association. Each Member shall register his address with the Secretary. Notice

  • f any regular or special meeting shall be dispatched at least

six (6) days in advance of the meeting and shall set forth in general the nature of the business to be transacted, provided, however, that it the business of any meeting shall involve an election governed by Article VIII hereof or any action governed by the Articles of Incorporation or by the Declaration, notice of such meeting shall be given or sent as provided therein.

April 16, 2018

ANNUAL MEETING 2018 19

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SLIDE 20

All f All for

  • rmal cor

mal correspondence is r espondence is requir equired to be ed to be sent by Mail sent by Mail Onl Only 75% of y 75% of our homeo

  • ur homeowner

wners ha s have giv e given us en us E-mail inf E-mail infor

  • rma

mation tion We do send inf e do send infor

  • rma

mational cor tional correspondence espondence by a combina by a combination of tion of E-mail and Mail to E-mail and Mail to homeo homeowner wners s

April 16, 2018

ANNUAL MEETING 2018 20

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SLIDE 21

We ha e have been dealing with the city thr e been dealing with the city through 3

  • ugh 3

May Mayor

  • rs and 6 or 7 member

s and 6 or 7 members of s of staf staff to r to resolv esolve e main 3 issues main 3 issues 1 1 Wha hat ar t are w e we paying f e paying for stor

  • r storm w

m water in the billing? ter in the billing? Wha hat por t portion of tion of this is the city to continue to this is the city to continue to maintain? maintain? The f he follo

  • llowing ma

wing map sho p shows w ws wha hat w t we ar e are dealing with e dealing with

April 16, 2018

ANNUAL MEETING 2018 21

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SLIDE 22

April 16, 2018

ANNUAL MEETING 2018 22

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SLIDE 23

2 2 Wha hat ar t are the maintenance r e the maintenance requir equirements? ements?

April 16, 2018

ANNUAL MEETING 2018 23

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SLIDE 24

3 3

Ho How do w w do we conduct the Maintenance? e conduct the Maintenance? Specifica Specification's tion's Qualified Bid Qualified Bidder ders Who is le ho is legall gally in c y in char harge ?

ge ?

April 16, 2018

ANNUAL MEETING 2018 24

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SLIDE 25

Stor Stormw mwater ter-detention P

  • detention Ponds
  • nds

The Na he Nationwide Urban R tionwide Urban Runof unoff Pr Prog

  • gram

am (NURP NURP) r ) resear esearch pr h projects deter

  • jects determined tha

mined that t 90% r 90% remo emoval of val of total suspended solids total suspended solids (TSS TSS) a ) appear ppears to be an a s to be an attaina ttainable goal in ble goal in stor stormw mwater ter-tr

  • trea

eatment tment ponds. Significant

  • ponds. Significant

remo emoval of val of other pollutants, suc

  • ther pollutants, such as

h as phosphor phosphorus, w us, was also pr as also predicted to be edicted to be ac achie hieva

  • vable. (
  • ble. (USEP

USEPA, December 1983 , December 1983).

April 16, 2018

ANNUAL MEETING 2018 25

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SLIDE 26

Unfinished Business Unfinished Business

ANNUAL MEETING 2018 26

April 16, 2018

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SLIDE 27

Hunter Hunters Cr s Crest Gar est Garage Sale Da ge Sale Dates ar tes are J e June 21, une 21, 22, & 23 in conjunction with Spass-T 22, & 23 in conjunction with Spass-Tagen days gen days Compass Mana Compass Management W gement Web P b Por

  • rtal Inf

tal Infor

  • rma

mation tion

ANNUAL MEETING 2018 27

April 16, 2018

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SLIDE 28

April 16, 2018

ANNUAL MEETING 2018 28

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SLIDE 29

April 16, 2018

ANNUAL MEETING 2018 29

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SLIDE 30

April 16, 2018

ANNUAL MEETING 2018 30

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SLIDE 31

April 16, 2018

ANNUAL MEETING 2018 31

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SLIDE 32

April 16, 2018

ANNUAL MEETING 2018 32

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SLIDE 33

Open F Open For

  • rum

um

April 16, 2018

ANNUAL MEETING 2018 33

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SLIDE 34

Please limit eac Please limit each concer h concern to 3 n to 3 minutes. minutes. Please be cour Please be courteous to f teous to fello ellow w Homeo Homeowner wners, Boar s, Board and d and Mana Management. gement.

April 16, 2018

ANNUAL MEETING 2018 34

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SLIDE 35

This pr his prog

  • gram w

am was star as started by home o ted by home owner wner requests not by the boar equests not by the board . d . The HO he HOA has ne A has never said y er said you cannot stor

  • u cannot store

e waste container aste containers outside of s outside of y your home.

  • ur home.

If If y you w

  • u want to stor

ant to store w e waste container aste containers s

  • utside y
  • utside your home
  • ur home

Please summit an AR Please summit an ARC f C for a

  • r appr

pproval and val and build an enc build an enclosur losure tha e that ma t matc tch's the e h's the exterior xterior

  • f
  • f the home and high enough to hide the

the home and high enough to hide the waste container aste containers

April 16, 2018

ANNUAL MEETING 2018 35

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SLIDE 36

Adjour Adjournment nment

ANNUAL MEETING 2018 36

April 16, 2018