Girl Scouts of West Central Florida Area Association Meeting Agenda - - PDF document

Girl Scouts of West Central Florida Area Association Meeting Agenda

• Oct. 15-18, 2019

 Welcome and Opening  Introductions  Election of Area Association Delegates and Alternates (if needed)  Pinning of Area Association Delegates and Alternates  Board Presentation

• Membership Year 2019 End of Year Updates
• Membership Update
• 2019-2020 Budget
• Her Vision of Tomorrow
• Program Enhancements
• G.I.R.L. 2020

 Governance Q&A  Miscellaneous

• Delegate roster updates – please continue to elect delegates in service units

without full rosters. All election results must be submitted to the Director of Governance (hnavratil@gswcf.org) by Dec. 31, 2019.

• Delegate training is available on-demand at www.gswcf.org/delegates.
• Applications are being accepted for Girl Members of the Board of Directors.

Applications available on our website at ABOUT US, Board of Directors, Girl Board

• Members. Two will be elected for the 2020-2021 Board year. The deadline to apply

is Dec. 31, 2019.  Upcoming Dates of Interest

• Oct. 26 – Grand Opening of Firefly Unit, Camp Wildwood, 10:00am
• Nov. 1-3 – Camp CEO Civic Leadership, Camp Dorothy Thomas
• Nov. 16 – Dessert First, Renaissance Tampa International Plaza, 6:30pm
• Feb. 18-21 – Area Association meetings, same locations
• Mar. 19 – Women of Distinction, Hilton Tampa Downtown
• Apr. 3-5 – Camp CEO Professional Leadership, Camp Wildwood
• Apr. 25 – Annual Meeting
• June 26-28 – Camp CEO STEM Leadership, Florida Polytechnic University

 Adjourn Meeting  Operational Question and Answer Period

1

Fall 2019 Area Association Meeting

• Board Introductions
• Membership Year 2019 End of Year

Updates

• Membership Update
• 2019-2020 Budget
• Her Vision of Tomorrow
• Program Enhancements
• G.I.R.L. 2020
• Governance Q&A

Agenda

2

Membership Update End of Year 9/30/2019

MY2018 MY2019 % Increase Girl Members 18,755 19,162 2% Adult Members 8,109 8,593 6% TOTAL 26,864 27,755 3%

Market Share and Hispanic Market Share

3

Summer Program Highlights and Fall Products

Florida Polytechnic hosted 30 Girl Scouts and their coaches at Camp CEO – STEM in July. Camp CEO – Civics will be Nov. 1-3 at

• CDT. Deadline to apply was Oct. 15.

Camp CEO – Professional will be Apr. 3- 5 at Camp Wildwood. Deadline to apply is Jan. 31. Summer camp 2019 hosted 1,562 Girl Scouts! STEM Day Camp at CDT hosted 83 campers. Wildwood hosted Family Camping on the 4th of July. As of the end of September, over 2,300 girls have created their avatars and launched their online stores.

• Kicked off Sept. 6
• Girl delivered/paper order

cards ceased Oct. 13

• Online orders accepted until
• Nov. 4
• Reward choices due online
• Nov. 11

Awesome Volunteer Happenings!

G.I.R.L. Kickoff – Aug. 10

• Largest and most successful with

almost 300 volunteers

• 22 Service Units received the CEO

Award of Excellence

Beginning in November, complimentary Adult Learning Patches!

• Request patches for Adult

Trainings you have already taken

• all new participants will

be given patches at the training

New Leader University Trainings combine and allow a blended learning style of pre-work, activities, and Q&A:

• In-person New Leader

trainings

• Traveling Troops
• CPR/First Aid

4

Projected Membership 2020

Reduction in APD (Staff led) Girls to align with allocated funding (decreases in Pinellas, Hillsborough, and Polk.) Growth in traditional, volunteer-led girls and adults. Setting goals for a flat membership year, with the increases in traditional troop girls to offset the loss in APD girls.

2019-2020 Operating Budget

8

• Current

membership year expected to finish ahead of budget

• Positive annual

cash flow being reinvested in properties

5

2019-2020 Operating Budget

9

• 2019-2020 budgeted to have operating income of

$304,000

• Positive operating budget due to cookie price

increase

• ½ being invested in operational

improvements

• ½ being set aside to sustain future
• perations
• $256,000 budgeted for capital improvements at

properties

• Includes $181,000 renovation of Wildwood

pool, decking, pool house

Membership Growth Support Retention

Restoration continues at Lake Lenore at Camp Wildwood – estimated completion summer 2020. CDT Ranger house, donated by Cardell Homes, had the Grand Opening on Oct.

• 5. Ranger Steve will be moving to CDT

from Wildwood as the full-time ranger.

CDT Ranger House and Wildwood’s Lake Lenore

6

Introducing… Firefly! Saturday, Oct. 26, 10:00 a.m. Camp Wildwood 9583 CR 223 Wildwood, FL 34785 Please RSVP for the event at gswcf.org/future Special needs requests, contact lmantz@gswcf.org in advance.

Firefly Grand Opening – Wildwood Kilo Hoko “Star Gazer” Progress – Wai Lani

Construction underway! Completion expected by January 2020 Numerous setbacks in the permitting process have delayed completion.

7

Properties Investments

Land Management and Environmental Education

• Controlled burn at Wildwood

Summer Camp

• Controlled burn at Wai Lani last

fall

• Invasive species management
• Partnered with Florida Forestry

for trail maintenance and other services Tree Removal of those that pose dangers to members and structures:

• CDT – $24,000 (21 trees)
• WW - $10,000
• IE -

$3,000

• WL –

4 additional trees removed

Total sustainability investment of $171,000 in properties this year, focused on

• Member safety
• Asset protection

Investments include:

• Environmental stewardship work
• Removal / rebuilding ramps /

stairs of CDT cabins

• Pest treatment / preventative

maintenance plans

• Replacement of damaged Indian

Echo tents

• Pool pumps, drain fields, A/C

work, roof work, etc.

Go Gold and Global Girl Scouting

GoGold 2.0 launched Oct. 14 and is accessible on both iOS and Android! What’s new?

• Auto-saving
• Easier file uploads
• Enhanced tools to help you track your budget and hours
• More coaching to support your proposal and final report
• The ability to view all steps at any time

Global Girl Scouting

Learn about Travel and Destinations, World Centers, the Global Action Award, and more at gswcf.org/globalgirlscouting

8

GS Fest and RK Mellon Outdoor Program

Outdoor Program projects:

• New partnerships with state parks
• Events alongside National Public Lands Day
• Revitalization of the homestead garden at Camp Wildwood
• Revitalization of the butterfly garden to teach about

native species and pollinators

GS Fest on Sept. 21 welcomed over 1,900 participants. Highlights included:

• Tasting the new cookie and earning a patch at the Product Program

Rally!

• G.I.R.L. Cave for only CSA girls
• Outdoor education and games including visits from Wildwood stables
• Moo-ga (aka yoga) from presenting sponsor Florida Dairy Farmers

www.girlscouts.org/girl2020

Orlando 2020 – What to expect

Registration opens January 2020. Weekend registration rate is $295/girl and $345/adult and includes:

• Access to National Council Session – Oct. 21-23
• Opening and closing ceremonies – Oct. 23 and Oct. 25
• Breakout and keynote sessions – Oct. 23-25
• Saturday evening celebration party – Oct. 24
• Admission to the G.I.R.L. Expo – Oct. 23-25

Early bird discounts, day passes, and single admission tickets for G.I.R.L. Expo will be available.

9 Applications for girls (ages 14 and older) and adults are being accepted online until 12/31/19. Visit gswcf.org/ncs

National Council Session Delegates

NCS Delegates are selected by an application process and voted in at the Annual Meeting. The Board Development Committee will review the applications and conduct interviews if needed. Qualifications for an NCS Delegate are:

• Attend the National Council Session for the currently

scheduled for October 21-23, 2020

• Serve a full triennium (3 years) and become a member of

the GSWCF Representative Assembly

• Commitment to learn parliamentary procedure, attend

trainings, briefings, and forums

• Willingness to communicate with staff, service units,

members and volunteers

Questions?

Heather Navratil, Director of Governance and Corporate Administration, hnavratil@gswcf.org or 813-262-1771