German Center for Neurodegenerative Diseases 14th October 2019 1 - PowerPoint PPT Presentation

German Center for Neurodegenerative Diseases 14th October 2019 1

Agenda 12:30 - 1:15 PM Introduction to labfolder at DZNE Why choose an ELN? Company presentation labfolder Support services DZNE-server related information 1:15 - 2:30 PM Live demonstration of labfolder software Structure of data Share settings & collaborations Data Entry Material Database (Inventory) Protocols and SOPs Data Retrieval and external reporting Signature Workflows and other Apps 2:30 - 3:00 PM Break 3:00 - 5:00 PM Dedicated private sessions 2

Introduction to labfolder at the DZNE 3

Why switch to an electronic lab book? 4

Why switch to an electronic lab book? Technological Progress 1938 Zuse Z1 Today iPhoneX 5

Why switch to an electronic lab book? Technological Progress Digital Data Collection 6

Why switch to an electronic lab book? Technological Progress Digital Data Collection Collaboration 7

Why switch to an electronic lab book? Technological Progress Digital Data Collection Collaboration Search & Find 8

9 A company founded by scientists for scientists and an Extraordinary Team with backgrounds in life sciences, physics, pharma, software engineering, UI/UX, QA, business administration, support... 9

The Solution for Research Data Management Digital data recording & Teamwork structuring on projects Device Material Integration Database 10

Happy to support all users Training User support Server-related ● Private , web-based trainings for ● Release Notes ● In-tool ticket system research groups (Support Button on the left side panel) ● Hours reserved for the DZNE ● Email: feedback@labfolder.com Every Wednesday 9 -11 AM Every Friday 1 - 3 PM ● Telephone: 030 / 22012773 Calendar link: calendly.com/frances- ● ● Average response time 1:56 hrs spiller/dzne 11

labfolder at the DZNE server Implementation at DZNE successfully pilot- tested in Peter Heutink’s and Patricia Rizzu’s lab (2018 -2019) ● currently: rollout process with a limited number of groups in Bonn and Tübingen (9 in total) ● Admin training for research group leaders (October 9th & October 11th, 2019) ● User training for super users (October 14th and October 16th, 2019) ● Dedicated demos and training for all members of the first on-boarding groups ● Key users will serve an important informal “coaching” role in the on -boarding of further research groups ● Next: expand the use of labfolder to more groups in Bonn and Tübingen, as well as other DZNE sites. ● DZNE rules The use of labfolder at DZNE on an individual basis will be voluntary (group leaders can strongly encourage ● but not require its use). The labfolder groups will be started by the Research Group Leaders. Access to labfolder is done through the DZNE network or VPN (no cloud storage) ● For any groups within which there is use of paper laboratory notebooks, the DZNE Internal Rule on paper lab ● notebooks still applies (“DZNE Standards for Recording and Archiving Research Data on Paper Format”) The license costs are paid centrally and not from the group budget. Purchase of any related hardware (e.g. ● ipads/tablets) is from the group budget. Currently labfolder is only available to DZNE users (with DZNE email addresses) ● 12

labfolder at the DZNE server Access to DZNE labfolder NEW URL: https://labbook.dzne.de ● Please do not use the previously provided link! ● General settings for DZNE labfolder Maximum size of files uploaded: 25 Mb. labfolder is not a data repository and raw data need to be saved at ● the DZNE server 1 DZNE RG = 1 labfolder Group ● Dropbox as well as figshare apps are not activated at DZNE labfolder. All files are saved at the DZNE server. In ● addition DZNE has the Nextcloud platform to share files, a safe internal system. Deletion of any entry is prevented (there is always the option to hide). ● Creation of private projects is prevented ● 13

labfolder live demonstration 14

Upcoming functionalities and improvements 15

Well Plate Templates New feature ● Select a well plate format ● Define well identifiers ● Chose layers to describe well conditions ● Composite view to overlook the entire experiment ● Export as Excel or PDF 16

Material Database 2.0 Planned Improvements ● Import/Export as Excel to/from MDB ● Attachment of files to MDB items ● Enhanced Rights&Roles ● Filter Option inside MDB ● More attributes like checkboxes or barcodes 17

Any questions? your Frances Spiller profil e pic Marketing & Customer Success Specialist here frances.spiller@labforward.io Elsenstr. 106, 12435 Berlin, Germany +49 (0) 3086459390 contact@labfolder.com www.labfolder.com

Important addresses Login: https://labbook.dzne.de DZNE Portal: www.labfolder.com/dzne feedback@labfolder.com 19