General Meeting Thursday, June 9, 2015 4:00 to 5:30 PM 2 191 CSB - - PowerPoint PPT Presentation

General Meeting

Thursday, June 9, 2015 4:00 to 5:30 PM 2‐191 CSB

Agenda

• 1. Background and Progress
• Dr. Barbara Ballermann
• 2. Working Groups Recommendations
• Dr. Barbara Ballermann
• a. Clinical – Ambulatory Care
• Dr. Joanne Homik
• b. Clinical – Triage System
• Dr. Peter Senior
• c. Education – QA/QI
• Dr. Robert Hayward
• d. Faculty Affairs – Elements of an Academic Career
• Dr. Bill Dafoe
• e. Faculty Affairs – Satisfaction Survey
• Dr. Bill Dafoe
• f. Research – Database Core
• Dr. Evangelos Michelakis
• g. Research – Hub
• Dr. Evangelos Michelakis
• 3. Questions

Working Group Leads

• 4. Next Steps

Aileen Leskow

• 5. Contacts for the Strategic Plan

Aileen Leskow

• 1. Background and Progress

2014 Retreat:

• a. Department Wide Input into Strategic Directions
• b. Information Gathered into Final Strategic Plan Report

c. Report Reviewed and Priorities Set Working Groups Created:

• a. Clinical – Ambulatory Care
• b. Clinical – Triage Systems

c. Education – QA/QI

• d. Faculty Affairs – Elements of an Academic Career
• e. Faculty Affairs – Satisfaction Survey

f. Research – Database Core

• g. Research – Hub

2.a. Working Group Recommendations – Ambulatory Care

Recommendation Overarching Accountability Divisions/Units/Groups Involved*

1. Theme 1 – Urgent Access to Ambulatory Care: Streamlined Process to Access Urgent Care Patients Ambulatory Clinics Lead [J. Homik] All Divisions, PCNs, GPs, EDs, Allied Health Personnel 2. Theme 1 – Urgent Access to Ambulatory Care: Central Clearing House/Repository for Clinics/Specialty Referral Processes/Forms AHS Ambulatory Care Lead [E. Seib] AHS, All Divisions 3. Theme 2 – Quality Care for Chronic Diseases: After Hours Access Chair/ZCH All Divisions 4. Theme 2 – Quality Care for Chronic Diseases: Define Clinical Key Performance Indicators [KPIs] for Chronic Care Management DoM Ambulatory Clinics Lead [J. Homik] All Divisions, AHS 5. Theme 2 – Quality Care for Chronic Diseases: Use of Allied Health Personnel/Multidisciplinary Clinics All Divisions, AHS, Patient Care Managers, Allied Health Personnel 6. Theme 3 – Transitions of Care: Streamlined Process for Post Discharge Follow-Up Ambulatory Clinics Lead [J. Homik] delegating to Cheryl Goldstein All Divisions, PCNs, GPs, Specialists, Consultants 7. Theme 3 – Transitions of Care: Increase use of Virtual Clinics/Telehealth Ambulatory Clinic Lead or designate. All Divisions, AHS 8. Theme 3 – Transitions of Care: Streamlined Process for Transition from Pediatrics

• Assoc. Chair, Clinical

Affairs or designate. All Divisions, Dept. of Pediatrics, AHS

2.b. Working Group Recommendations – Triage System

Recommendation Overarching Accountability Divisions/Units/Groups Involved*

1. Ensure Priorities are Aligned with Stakeholders

• Assoc. Chair, Clinical

Affairs DoM, AHS, AH, PCNs, Primary Care, Patients/ Public 2. Engage AHS and Other Stakeholders to Contribute to the Triage Process Chair, DoM DoM, AHS, AMA 3. Develop the Triage System and Associated Conditions, Criteria and Processes

• Assoc. Chair, Clinical

Affairs [with potential delegation to Ambulatory Clinics Lead] All Divisions, AHS, PCNs, EDs, Community Docs, 4. Ensure Central Coordination/ Clearinghouse of Triage

• Assoc. Chair, Clinical

Affairs [with potential delegation to the Clinical Informatics Lead] AHS

2.c. Working Group Recommendations – QA/QI

Recommendation Overarching Accountability Divisions/Units/Groups Involved*

1. Governance, Leadership and Accountability Department Chair All Divisions 2. Centralized Infrastructure & Infostructure QA-QI Program All Divisions 3. Measurement for Improvement QA-QI Program All Divisions 4. Competency Based QA-QI Curriculum QA-QI Program All Divisions 5. QI Portfolio for Project Management QA-QI Program All Divisions 6. Liaison and Coordination QA-QI Program All Divisions 7. Career Development QA-QI Program All Divisions 8. Reward, Recognition and Awareness QA-QI Program All Divisions 9. Leveraging Synergies QA-QI Program All Divisions

2.d. Working Group Recommendations – Elements of an Academic Career

Recommendation Overarching Accountability Divisions/Units/Groups Involved*

1. Determine Orientation Process Responsibility

• B. Hiscock

All Divisions, DDs and DAs, Research Exec., Mentorship Council 2. Extend the Orientation Process

• B. Hiscock

All Divisions DDs and DAs. 3. Customize Orientation Materials

• B. Hiscock

All Divisions, DDs and DAs, Research Exec., Mentorship Council 4. Set a Baseline for Orientation Success and Measure Annually

• B. Hiscock

Chair’s Office, recent recruits 5. Increase the Involvement of DDs and/or Division Leaders in the Orientation Process

• B. Hiscock, DDs

All Divisions DDs and DAs. 6. Faculty Curriculum

• B. Dafoe
• E. Michelakis, L. Siik, TBD for other

sessions 7. Identify a Location and Set Up a Faculty Lounge in CSB

• T. Bulger

8. Integration of Annual Division Lectures into DoM Grand Rounds

• R. Tsuyuki

All Divisions

2.e. Working Group Recommendations – Satisfaction Survey

Recommendation Overarching Accountability Divisions/Units/Groups Involved*

1. Construct and pilot a tailored workplace satisfaction / engagement questionnaire designed to address areas of interest and concern to DoM

• Assoc. Chair, Faculty

Affairs Divisions to identify appropriate members of ARP and support staff to aid construction and pilot testing 2. Conduct a survey of advice seeking networks in the DoM (Social Network Analysis)

• Assoc. Chair, Faculty

Affairs [delegated to Dr. A. Wagg] All DoM faculty and support staff 3. Conduct and analyse a survey of work engagement / satisfaction instrument amongst members of DoM

• Assoc. Chair, Faculty

Affairs All staff 4. Identify key modifiable elements from Advice seeking network survey and questionnaire results for action

• Assoc. Chair, Faculty

Affairs Working Group, Department Chair, DoM Leadership, All DoM Members

2.f. Working Group Recommendations – Database Core

Recommendation Overarching Accountability Divisions/Units/Groups Involved*

1. Add Research Interests Section in the ARO for Search in FARM

• Dr. Bruce Fisher

DoM Chair, DDs and all Department members 2. Add the Search Function of FARM to Orientation and Communicate to All Faculty

• Assist. Chair,

Administration Chair’s Office, FoMD, MedIT 3. Include Research Database Development in Faculty Curriculum

• Assoc. Chair,

Faculty Affairs Incorporated into Faculty Curriculum Recommendation from Elements of an Academic Career Working Group. 4. SPOR Program Communication

• Dr. Ross Tsuyuki

ACA, Office of Research & Graduate Studies, DoM Communications

2.g. Working Group Recommendations – Research Hub

Recommendation Overarching Accountability Divisions/Units/Groups Involved*

1. Undertake 2nd Iterations of 2012 Research Questionnaire Associate Chair, Research DoM Research Office, DoM Faculty members 2. Create Website Map for Research Information Associate Chair, Research Assistant Chair, Admin., DoM Research Office 3. Enhance Research Information in Orientation Process Associate Chair, Research Assistant Chair, Admin., DoM Research Office, HR, Research Accounting 4. Incorporate Research specific areas into the Faculty Curriculum Associate Chair, Faculty Affairs Incorporated into Faculty Curriculum Recommendation from Elements of an Academic Career Working Group.

Questions?

For the Department:

• a. Review Final Reports
• b. Approve Recommendations

c. Prioritize Recommendations Based On:

• Overall Impact to the Department
• Budget
• Timelines
• Alignment with FoMD and AHS Strategic Initiatives
• 4. Next Steps

For Each Initiative:

• a. Restructure Working Groups as Needed
• b. Ensure Detailed Implementation Steps Outlined

c. Sharpen pencils on budget and timelines

• d. Begin Implementation
• 4. Next Steps [cont’d]

If you have questions, would like additional information or want to get involved with the implementation of the Department initiatives, please contact: ‐Francois Bouman, Manager – Operational Planning & Analysis Ph.: 780‐492‐1780 e‐mail: francois.bouman@ualberta.ca ‐Aileen Leskow, Operational Planning Advisor Ph.: 780‐492‐2072 e‐mail: aileen.leskow@ualberta.ca ‐Strategic Planning will be up on the DoM Website Shortly – Stay Tuned http://www.medicine.med.ualberta.ca/

• 5. Contacts for the Strategic Plan