General Assembly Meeting WORK PACKAGE 3 Organisational Innovation - - PowerPoint PPT Presentation

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General Assembly Meeting WORK PACKAGE 3 Organisational Innovation - - PowerPoint PPT Presentation

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General Assembly Meeting WORK PACKAGE 3 Organisational Innovation Allen Weeks BrightnESS is funded by the European Union Framework Programme for Research and Innovation Horizon 2020, under grant agreement 676548 Overview of WP3 OBJECTIVES: To

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BrightnESS is funded by the European Union Framework Programme for Research and Innovation Horizon 2020, under grant agreement 676548

General Assembly Meeting

WORK PACKAGE 3 Organisational Innovation Allen Weeks

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Overview of WP3

OBJECTIVES: To implement and take into action an innovation management structure, leveraging the innovation potential of the ESS while ensuring a smooth ERIC implementation within the project Partners. This includes capacity building in technology and knowledge transfer, and the identification of business cases.

Task 3.1. Completion of ERIC Implementation To identify the specific risks and

  • pportunity categories, develop a plan for

prioritising and addressing those issues and carry out the plan. Task 3.2. Capacity building in Technology Transfer BrightnESS will support the capacity building process at ESS by organisation of training seminars, provision of expertise in selected cases, staff exchange, and TTO Conferences. Task 3.3. Capacity Building of ESS Partners in Public Procurement of Innovation Two-fold approach: in theory by training seminars for procurement professionals in the partner labs and in practice by identifying and preparing the launch of one joint PCP with relevant partners.

Timeline covered in this presentation: M1-M12 (Sep 2015 – Aug 2016) Partners:

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Deliverables and Milestones

D3.1.

  • ERIC Risk and Opportunity Plan

MS6

  • Accomplished ERIC transfer

MS7

  • Setting-upof a Technology Transfer Office at ESS

BrightnESS is funded by the European Union’s Horizon 2020 research and innovation programme under grant agreement No. 676548

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BrightnESS is funded by the European Union Framework Programme for Research and Innovation Horizon 2020, under grant agreement 676548

Activities in Task 3.1. Completion of ERIC Implementation

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Deliverable 3.1

To identify the specific risks and opportunity categories, develop a plan for prioritising and addressing those issues and carry out the plan. In particular:

  • VAT Treatment
  • Procurement Rules Implementation
  • Staff Mobility and Taxation
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ESS AB transitioned into European Research Infrastructure Consortium (ERIC)

ESS AB

  • Swedish limited liability

corporation, owned by the Swedish and Danish governments European Spallation Source ERIC

  • European Research Infrastructure

Consortium, Sole governing body: the European Spallation Source ERIC Council, comprised of representatives from the Member and Observer Countries Transfer of Assets, Obligations and Personnel

  • n Oct 1, 2015

ERIC Plate Ceremony

  • 8 September, 60 guest on site
  • Ceremony marked the transition to the European

Spallation Source ERIC.

  • Robert-Jan Smits, DG RTD, presented the ERIC
  • Guest speakers :
  • SE Minister HellmarkKnutsson
  • DK Minister Lunde Larsen
  • Photo opportunities and media interviews

resulted in extensive media coverage

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VAT Workshop

14-15 June

  • 33 participants from the ESS member and
  • bserver as well as representatives from ESS in

Lund

  • Aim: to summarise common understanding of

how the VAT treatment affects in-kind partners and handled in different Members

  • Suggest strategies to find suitable solutions for

the individual members

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Local tax authority exemption Representing entity acting in the name of member Representing entity using 15(10) forms Cash Contribution

VAT Exemption / Reimbursement

PRECONDITION OUTCOMES APPROACHES

ESS ERIC recognized as an International Organization

NO solution (pay VAT)

no yes yes yes yes no no no no yes

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ELI-ALPS Visit ESS

June 2nd

  • ELI ALPS Managing Director, Research

Technology Director; financial and legal personnel

  • f ELI-ALPS and ESS staff

ELI-Beamlines

May 31

  • ELI-Beamlines stakeholder meeting

Aim: Discuss the experience of ESS with its recent transition to an ERIC. Information regarding tax regulations, mobility

  • f

international staff, use of structural funds, and in-kind contributions were of particular interest to the ELI-ALPS delegation.

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Activity Report 2015

  • Revision of Working Version of Activity Report
  • Production of Activity Report
  • 1000 Soft Cover
  • 100 Hard Cover
  • Distribution of Activity Report to Key Stakeholders

Working Version Final Version

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BrightnESS is funded by the European Union Framework Programme for Research and Innovation Horizon 2020, under grant agreement 676548

Activities in Task 3.2. Capacity Building in Technology Transfer

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Good News

  • Hired an Innovation Officer to lead this sub-

package and the process of innovation strategy. Bad News

  • He left end of April for another job

On Track

  • Hiring new person now and should have complete

end of October

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Technology Transfer

Procurement In-Kind Contributions and Partners Use of ESS Instruments in Research Projects Staff Exchange ESS Operations

DTU, through the analysis of several practices from other Big Science facilities, universities and research centres, concluded that there are different sources of innovation:

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Mapping of Innovation Ecosystem of ESS

LOCATION COUNTRY POPULATION FACILITIES Greater CPH DK / SE 3,877,887 ESS / MAX IV Rhône Alpes FR 6,510,561 ESRF / ILL Thames Valley UK 2,361,105 ISIS / Diamond Aargau CH / DE 4,089,991 SINQ / SLS Incubators Private & public funding Private companies Support networks

Greater CPH has the largest research and development activity as percentage of GDP.

✓

Main actors:

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Upcoming Plans

  • Complete training program
  • Implement the ESS staff Training
  • Two TTO conferences planned
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BrightnESS is funded by the European Union Framework Programme for Research and Innovation Horizon 2020, under grant agreement 676548

Activities in Task 3.3. Capacity Building of ESS Partner Organisations in Public Procurement of Innovation

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Public Procurement of Innovation

Training seminars with partner organisations Tender documents for PCP Roadmap for procurement of innovation for scientific facilities (NEW) Invitation to Market Consultation

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Workplan

Capacity Building of ESS Partner Organisations Public Procurement of Innovation 2016 2017

  • Workshops with Partner Organisations:

ü1. STFC (UK) – June ü2. LU, MaxIV (SE), DTU, DTI (DK), BNC Wigner (HU) – 7 Sept ü3. CERN – 28 Sept

  • Consolidated workshop with

Partner Organisations (Q1 2017)

  • Identification and Preparation of 1

PCP with at least one Partner Organisation (2H 2017)

  • Internal ESS training seminar to explain

framework and opportunities for PPI/PCP ü NSS – 30 September ü SPL – 6 October

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BrightnESS is funded by the European Union Framework Programme for Research and Innovation Horizon 2020, under grant agreement 676548

Costs

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Overall expenditure Expenditure per cost category

56%

46% 98% 66% Personnel Costs Direct Costs Travel Costs

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BrightnESS is funded by the European Union Framework Programme for Research and Innovation Horizon 2020, under grant agreement 676548

General Assembly Meeting

WORK PACKAGE 3 Organisational Innovation Allen Weeks