[PPT] - G RANTEE K ICK -O FF W EBINAR November 13, 2014 W ELCOME AND P PowerPoint Presentation

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November 13, 2014

GRANTEE KICK-OFF WEBINAR

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Gary M. Blau, Ph.D. – Branch Chief

Child, Adolescent and Family Branch Center for Mental Health Services (CMHS)

WELCOME AND PURPOSE

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2015-2018

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Prevention of Substance Abuse and Mental Illness

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Health Care and Health Systems Integration

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Trauma and Justice

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Recovery Support

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Health Information Technology

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Workforce Development

SAMHSA’S STRATEGIC INITIATIVES

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SAMHSA’S THEORY OF CHANGE

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PRESIDENT’S “NOW IS THE TIME” PLAN

http://www.whitehouse.gov/sites/default/files/docs/wh_now_is_the_time_full.pdf

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PRESIDENT’S “NOW IS THE TIME” PLAN

Making schools safer. Closing background check loopholes to keep guns out of dangerous hands. Banning military-style assault weapons and high-capacity magazines, and taking other common-sense steps to reduce gun violence. Increasing access to mental health services.

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PRESIDENT’S “NOW IS THE TIME” PLAN

PROJECT AWARE SEA PROJECT AWARE LEA

SAMHSA’S “NOW IS THE TIME” INITIATIVES

SAMHSA’S “NOW IS THE TIME” INITIATIVES HEALTHY TRANSITIONS

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SAMHSA’S “NOW IS THE TIME” INITIATIVE

Now is the Time

Healthy Transitions

Improving Life Trajectories for Youth and Young Adults with, or At Risk for, Serious Mental Health Conditions Raising Public Awareness Improve Access to Treatment and Support Services

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GOAL

To keep young adults from falling through the cracks!

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16-25 Year Olds

…at risk of developing a serious mental health condition who may

therwise be

unidentified …who have already been identified as experiencing serious mental health condition

POPULATIONS OF FOCUS

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INNOVATIVE STRATEGIES

This is a hybrid infrastructure and services grant, looking for innovations in approaches to effectively service this age group.

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HEALTHY TRANSITIONS

Debra Cady – Public Health Advisor

Child, Adolescent, and Family Branch Center for Mental Health Services (CMHS)

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HEALTHY TRANSITIONS

–HT Funding –HT Funded Grantees

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HT FUNDING

Match Requirement: None Grant Period: Up to 5 years Estimated Award Amount: Up to 1 M # of Awards: 17 Total Funding: $16,902,595

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HT FUNDED GRANTEES

Alaska Connecticut District of Columbia Delaware Florida Kentucky Massachusetts Maryland Maine New Mexico New York Oklahoma Pennsylvania Rhode Island Tennessee Utah Wisconsin

Interactive map of geographic distribution: http://bit.ly/1pCX2uO

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HT FUNDING

30% 70%

Services and Supports Infrastructure

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STATE/TRIBAL ACTIVITIES

–Memorandum of Understanding –Personnel –Transition Team –Social Marketing/Communication Plan –Financing Plan –Evaluation

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MEMORANDUM OF UNDERSTANDING

MOU between child and adult mental health systems
Reflects interests and desired outcomes of both systems
Establishes transition teams with representatives from both systems
Meets every 6 months to review progress
Outlines specific examples of how entities will partner
Should be included in application or submitted within first 60

days of grant award

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MEMORANDUM OF UNDERSTANDING

Specific examples of how entities will partner throughout

the life of the grant to ensure

accessibility,
continuity of care,
a seamless transition process, and
a sustainability plan.
This should include responsibilities, assurances, and

contributions of each entity.

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PERSONNEL

Full-time, equivalent (Not required to be fulfilled by a single person) With lived experience in receiving mental health treatment and supports Doesn’t have to be a state position Full-time, single position, at the state level

Youth Coordinator Project Director

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TRANSITION TEAM

Include key decision makers from

both the child and adult serving systems.

Use existing teams whenever

possible, create new team if needed.

Respond to barriers experienced by

local laboratories and provide solutions

Develop interagency coordination

efforts to improve outreach, engagement, and service delivery activities

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SOCIAL MARKETING/COMMUNICATION PLAN

Develop a plan within 6

months of the grant award

Outreach efforts will involve

raising awareness through social media and other existing natural networks

YMCA’s
Health Fairs
Primary Care Centers
Faith Organizations
Teen Centers

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FINANCING PLAN

Develop a plan within 1 year of the grant award

Relevant Resource:

GUIDE TO DEVELOPING THE FINANCING PLAN FOR SYSTEM OF CARE EXPANSION GRANTEES Developed by Beth A. Stroul, M.Ed. and Jim Wotring, M.S.W. (August, 2014)

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EVALUATION

Engaging in data collection, evaluation, performance measurement and quality improvement efforts.

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LOCAL ACTIVITIES

–HT Theory of Change –Systems of Care Core Values –HT: A Custom Fit Approach –Opportunities for Innovation

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HT THEORY OF CHANGE

Trying or testing a new policy, program,

r practice

Adapting promising innovations on a broader scale Getting the word out Making it

happen. Getting
thers to use the

innovation Making it the new normal – to advance the behavioral health of the nation

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SYSTEMS OF CARE CORE VALUES

Family driven and youth guided, with the strengths and needs of the child and family determining the types and mix of services and supports provided. Community based, with the locus of services as well as system management resting within a supportive, adaptive infrastructure of structures, processes, and relationships at the community level. Culturally and linguistically competent, with agencies, programs, and services that reflect the cultural, racial, ethnic, and linguistic differences of the populations they serve to facilitate access to and utilization of appropriate services and supports and to eliminate disparities in care.

Stroul, B. & Friedman, R. (1986 rev ed). A system of care for children and youth with severe emotional disturbances (rev. ed., p. 30). Washington, DC: Georgetown University Child Development Center, National Technical Assistance Center for Children’s Mental Health. Stroul, B., Blau, G., & Friedman, R. (2010). Updating the system of care concept and philosophy. Washington, DC: Georgetown University Center for Child and Human Development, National Technical Assistance Center for Children’s Mental Health.

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HT: A CUSTOM FIT APPROACH

Youth Guided Youth and Young Adult Driven Family Driven Redefine Family Role Separate Child & Adult System New Partners Seamless Coordinated Care Evidence-Based Evidence Informed

SYSTEM OF CARE HEALTHY TRANSITIONS

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OPPORTUNITIES FOR INNOVATION

Raising Awareness
Outreach and Engagement
Housing, Employment, Vocational,

Higher Education, Transportation, Relationships

Wrap-Around/Recovery Support
Policy Change and Practice Guidelines

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ROLE OF GRANT PROJECT OFFICER

–Manage Programmatic Aspects –Monitor Progress and Compliance –Grant Project Officers –Grants Management Specialist

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Provide guidance on achieving project

bjectives

Help with strategic planning Engage in problem solving Respond to concerns and needs

f the community

Identify technical assistance needs Coordinate and collaborate with partners/contractors Connect to peers and resources Participate in regular grantee conference calls

MANAGE PROGRAMMATIC ASPECTS

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Review all progress reports and evaluation data Provide feedback to grantees Conduct site visits Approve key personnel Recommend approval to Grants Management for requests of budget revisions, change in scope of work, continuation applications, no cost extensions, etc.

MONITOR PROGRESS AND COMPLIANCE

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GRANT PROJECT OFFICERS

Kaitlyn Harrington

NY, PA

Kaitlyn.Harrington@samhsa.hhs.gov

Andy Hunt

AK

Andrew.Hunt@SAMHSA.hhs.gov

Debra Cady

CT, DC, FL, MA, NM, OK, RI, WI

Debra.Cady@samhsa.hhs.gov

Eric Lulow

MD, ME, TN

Eric.Lulow@samhsa.hhs.gov

Elizabeth Sweet

KY

Elizabeth.Sweet@samhsa.hhs.gov

Carl Yonder

DE

Carl.Yonder@SAMHSA.hhs.gov

Diane Sondheimer

UT

diane.Sondheimer@samhsa.hhs.gov

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GRANTS MANAGEMENT SPECIALIST

The role of Grants Management is to partner with the GPO and other SAMHSA Program Officials to ensure compliance with Federal laws, regulations, and terms and conditions of

award. They are responsible for all administrative/business

matters, and monitoring fiscal compliance.

YOUR GRANTS MANAGEMENT SPECIALIST Benjamin Hunter

(240) 276-2257 Benjamin.hunter@samhsa.hhs.gov Grants Management Webpage http://beta.samhsa.gov/grants/grants-management

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HEALTHY TRANSITIONS LEGACY DOCUMENTS

An issue brief series to document the impact of this initiative has been prepared by The National Technical Assistance Center for Children’s Mental Health in partnership with Pathways for Positive Futures (Portland State University), the state jurisdictions and SAMHSA. The first two briefs of the series are now available. Brief 1 describes the impact of the HTI at the local community level, with special emphasis on practice

improvements. The impact of HTI on state level policy and system change is the focus of Brief 2. Both legacy

documents can be found at….. Look for Brief 3 focusing on impact of HTI as captured through data this winter. The briefs can be found at:

http://gucchdtacenter.georgetown.edu/Resources/HTIIssueBrief1
http://gucchdtacenter.georgetown.edu/Resources/HTIIssueBrief2

In collaboration with HTI state project directors, a web based tool kit that can be used to inform replication across HTI states and in other communities and states has also been produced. The primary purpose of the tool kit is to preserve and make available many of the tools that the HTI states have developed, refined and evaluated through practice. The toolkit will be available on the SAMHSA website, the Georgetown TA Center website and the Pathways to Positive Futures website. The current toolkit which will be updated regularly can be found at:

http://www.pathwaysrtc.pdx.edu/HTItoolkit/

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AGENDA

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Welcome and Overview
Who Are We? The NITT-TA Center Team and TTA Approach
TTA Team: Partners, Staffing, and Role of Technical Assistance Liaisons and CCC Coaches
TTA Approach: Guiding Principles, Core Strategies, and Intended Outcomes
What TTA Services Are Available?
Grantee-Specific and Cross-Site TTA Services
Centralized Website, Products and Resources
How Do I Access TTA Services?

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WHO ARE WE? THE NITT-TA TEAM

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PARTNER ORGANIZATIONS CORE STRENGTHS & EXPERTISE

CARS

Small California based 501 (c)(3)

non-profit

Training and technical assistance

management

Comprehensive array of TTA

services, high volume, cost effective

TTA systems and infrastructure
TTA database
Tracking, evaluation, invoicing,

and reporting procedures

TTA Brokerage model
Internal management team

complemented by external subject matter experts

Strong success with fostering

learning communities and knowledge transfer among grantees

Research to practice agenda
Content expertise: mental health,

substance abuse prevention and early intervention

USF

University, research-based
Nationally recognized leader in

the children’s mental health field

Significant contributions to

research and evidence supporting systems of care

Research, policy, and evaluation

expertise

Direct TTA service delivery
Policy development in the areas of

child welfare services, early childhood development and disabilities, and school based mental health services

Content expertise: mental health,

children’s mental health, implementation science, program fidelity, performance and database decision making, sustainability, and cultural competence

Long-term history of working with

state and local mental health agencies

WestEd

Large non profit with 17 offices

nationwide

Preeminent research,

development and service

rganization
Significant contributions to the

youth development, positive school climate, and school-based prevention fields

Research, policy, and evaluation

expertise

Direct TTA service delivery
Content expertise: mental health,

school safety, school climate/ services, substance abuse prevention, youth development, data/survey administration, youth engagement, working with homeless youth, and school- community- family collaboration to address underserved and high risk populations

Long-term history of working with

state and local educational agencies

Change Matrix

Women-owned, minority-owned,

small business

Over 4 decades of collective

experience in cultural and linguistic competence, health disparities and equity , leadership, and system building.

Public health approach to mental

health

Research and evaluation expertise
Skilled facilitators, mediators,

trainers, and strategic planning

Content expertise: multi-system

collaboration, reducing health disparities, cultural competence,

utreach and engagement of

diverse population, public health approach

Long-term history of working with

SAMHSA funded grantees at the local, regional, state, and national levels.

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NITT-TA CENTER STAFFING

Technical Advisory and Leadership Team

Provide vision, guidance, and direction
Ensures quality control and initiative intent

Management Team

Day-to-day coordination of the TTA activities
Coordinate and monitor progress of TTA activities

TTA Specialist Team

Ongoing communication, consultation, and TTA support to

grantees

Identify TTA needs, provide direct TTA support, leverage

internal and external resources to support grantees

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THE BIG PICTURE

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GUIDED BY WORKGROUP

A representative workgroup will be established

– Grantee, family, youth, young adult representation – Will meet via conference call/webinar – Facilitated by Change Matrix representative

Feedback and input will be solicited on:

– TTA priority areas – Relevance of resources and materials

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WHAT TYPES OF TTA SERVICES

WILL BE PROVIDED?

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Structured consultation calls with individual grantees will be conducted by TALs

and CCC Coaches with the purpose of identifying current capacity and TTA needs. Will result in a customized TTA Plan for the Grantee.

Initial TTA Consultation Calls

Follow up calls between TALs, CCC Coaches and Grantees to discuss TTA progress

and update TTA Plan as needed.

Ongoing/As-Needed TTA Consultation Calls

The TALs as well as the Project Manager and Project Coordinator will field calls and

assist grant representatives in identifying relevant resources.

Grantee-Requested Information and Resources

Each TAL and CCC Coach will host scheduled office hour consultation sessions via

webinar and conference call format. These will be small group interactive consultations offered twice a month throughout the year. Additional NITT-TA team staff and/or subject matter experts may be asked to join the call as needed to respond to specific topic areas.

Office Hour Consultation Sessions Annual Grantee Support-Based Site Visits

GRANTEE SPECIFIC TTA

These 2 day events will be facilitated by the TALs and CCC Coaches. The onsite time

will focus on strategic and action planning as well as training and capacity building. Whenever possible the collaborating partners and local site representatives will be encouraged to participate along with the state representatives.

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CROSS-SITE TTA

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Grantee Kick-Off Webinars
Ongoing Interactive Webinar Series
Topic Specific, Communities of Practice, Grantee Spotlight,

and Cultural Competence

Webinars

One day curricula-based capacity building trainings conducted by

subject matter experts.

Requested/hosted by a grantee and marketed regionally.

Onsite Trainings by Request

These (1-2 hour) interactive knowledge development sessions will

focus on foundational curricula that has broad relevance for the grantees.

Online Courses

Onsite sharing of best practices between grantees
For example, one state visiting with another state to learn about

innovative approaches and best practices.

Limited availability

Peer-to-Peer Site Visits & Consultation

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NITT-TA CENTER WEBSITE

Online TTA request form
Register for upcoming events
View archived webinars
Searchable Resource Bank
Best Practice Toolkit
Grantee information

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Website within the SAMHSA domain

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TOOLS & RESOURCES BANK

Templates for social awareness and social marketing

plans

Examples of local finance and funding plans
Examples of local evaluation and data reports
Screening, referral, and assessment tools and

protocols

Sample job descriptions for youth coordinators and
ther essential roles at the state and local level
Sample MOU templates across child and adult service

delivery systems

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POLLING QUESTION

Q1: Has your state developed these or similar resources that can be shared? Please answer with the Polling Question. Q2: What other tools and resources do you need? Please answer in the chat box.

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NITT-TA CENTER WEB PAGE

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HOW DO I ACCESS TTA SERVICES?

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WHO CAN REQUEST TTA SERVICES?

Healthy Transitions Grantees

(and their local partners)

Project AWARE-SEA

Grantees (and their LEAs)

Project AWARE-LEA

Grantees (as resources allow)

SAMHSA Grant Project

Officers

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The website and resources will be broadly marketed. Archived webinars and

nline trainings will be available on the website. The webinars will be opened to

a broader audience as appropriate.

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TTA request initiated by GPO or Grantee Request processed by NITT-TA TEAM TTA request reviewed/approved by SAMHSA TTA Services are delivered

Refine needs: Develop clear scope of work Develop TTA plan with

bjectives

Review with Management Team TA service delivery defined

TA Summary Report is submitted to GPO and Grantee Grantee requested to complete a TTA satisfaction and impact survey

Website Phone Email In Person

TTA Request & Delivery Process

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TTA SPECIALIST TEAM

TTA Center Co-Director TAL Field Director (FD) Technical Assistance Liaisons (TAL)

3 Cultural Competence and Collaboration Coaches (CCC Coach)

Grantee

1 Dedicated TAL 1 CCC Coach

TTA Specialist Team

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HEALTHY TRANSITIONS TTA SPECIALIST TEAM

Alexandra Albizu-Rivera, MPH

Phone: 813.974.8895

Nichole Snyder, MSPH

Phone: 813.974.8753

Gwen White, MSW

Phone: 724.816.9262

Abram Rosenblatt, PhD

Phone: 707.568.3800

Technical Assistance Liaisons (TALs)

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HEALTHY TRANSITIONS TTA SPECIALIST TEAM

Cultural Competence and Collaboration Coaches (CCC Coaches)

Rachele Espiritu, PhD

Phone: 720.446.0726

Suganya Sockalingam, PhD

Phone: 702.953.5743

Elizabeth Waetzig, JD

Phone: 574.217.7561

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TA SPECIALIST ASSIGNMENTS

GPO Site TAL CCC Coach Diane Sondheimer UT Gwen White Rachele Espiritu Debra Cady MA Gwen White Suganya Sockalingam Debra Cady NM Alex Albizu Rachele Espiritu Debra Cady OK Alex Albizu Rachele Espiritu Debra Cady FL Nichole Snyder Liz Waetzig Debra Cady CT Alex Albizu Liz Waetzig Debra Cady WI Alex Albizu Liz Waetzig Debra Cady DC Gwen White Liz Waetzig Kaitlyn Harrington PA Abram Rosenblatt Suganya Sockalingam Kaitlyn Harrington NY Abram Rosenblatt Suganya Sockalingam Elizabeth Sweet KY Nicole Snyder Suganya Sockalingam Carl Yonder DE Abram Rosenblatt Suganya Sockalingam Andy Hunt AK Alex Albizu Suganya Sockalingam Eric Lulow MD Nichole Snyder Suganya Sockalingam Eric Lulow ME Nichole Snyder Liz Waetzig Eric Lulow TN Nichole Snyder Liz Waetzig

Healthy Transitions

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CROSS-SYSTEM COORDINATION

– Federation of Families – Georgetown University – Portland State – Research and Training Center (RTC) for Pathways to Positive Futures – Transitions RTC – University of Massachusetts – University of Maryland – Youth Move National What other provider, groups, or consultants are you currently working with?

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POLLING QUESTION

Q3: What other provider, groups, or consultants are you currently working with?

Please answer with the polling question. If “Other”, please place your answer in the chat box.

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HOW CAN WE

SUPPORT YOU?

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INPUT ON TTA SUPPORTS

What TTA supports would be most beneficial to you?
What is your highest priority for individualized TTA

support?

What is your second highest priority for

individualized TTA support?

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POTENTIAL TTA SUPPORT AREAS

Training on best-practice screening and referral processes for

youth and young adults at risk of mental illness or substance abuse

Creating blended and braided funding mechanisms for

transition age young adults

Creating culturally and linguistically appropriate service

policies and procedures

Identification and support for peer-to-peer programs, youth

leadership programs, mentoring programs, and parent programs

Identifying and implementing evidence-based and evidence-

informed practices that are culturally relevant and developmentally appropriate

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POLLING QUESTION

Q4: Which of these TTA supports would be most beneficial to you? Please answer with the polling question. Q5: What is your highest priority for individualized TTA support? Please answer with the polling question. Q6: What is your next highest priority for individualized TTA support? Please answer with the polling question.

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INPUT ON WEBINARS

What webinar topics would be most valuable to your

grant program?

What other topics would you like to see?

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SAMPLE WEBINAR TOPICS

Assessing implementation readiness
Creating a successful public awareness campaign
Creating and maintaining a successful transition team
Developing and selecting evidence-based, culturally

relevant services and interventions for youth, young adults, and families as they transition into adulthood

EBP implementation core components/issues of fit and

fidelity

Integrating youth voice and choice in state level

infrastructure including hiring a youth coordinator

Connecting youth and young adults at risk of serious

mental health conditions with appropriate services

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POLLING QUESTION

Q8: Which topic would be the most valuable webinar for your grant program? Please answer with the polling question. Q9: Which topic would be the next most valuable webinar for your grant program? Please answer with the polling question. Q10: What other topics would you like to see? Please answer in the chat box.

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OUTREACH & ENGAGEMENT

Where are you in the process of identifying or employing

community outreach and engagement of youth and young adults?

– Not yet started – Identified strategy – In planning stages – Plan developed and ready for implementation – Currently conduct outreach and engagement

What kinds of strategies have you identified or employed for

community outreach and engagement of youth and young adults?

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NEXT STEPS

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SUMMARY AND NEXT STEPS

Initial contact from TAL and CCC Coach

– Schedule Initial Consultation Call – Customized TTA Plan for each grantee

NITT-TA Center news/events will be announced through

electronic newsletter

Finalize the website for launch—request TTA online soon
Share the information with your partners

– Sign-up for the electronic newsletter – Invite them to participate in the initial consultation call

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LOOKING FOR VOLUNTEERS

To participate in NITT-TA Workgroup

– Opportunity to provide input on TTA priority areas – Opportunity to review products/resources for relevance

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NITT GRANTEE BRIEFS COMING SOON!

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