FY2016 Proposed Budget Presented by: Michael Whitaker Director - - PowerPoint PPT Presentation

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FY2016 Proposed Budget Presented by: Michael Whitaker Director - - PowerPoint PPT Presentation

Nov 05, 2023 102 likes •513 views

FY2016 Proposed Budget Presented by: Michael Whitaker Director May 27, 2015 Adventure Camp Presentation Outline Guiding Documents 2014 Department Awards Department Overview Agreements/Partnerships 2013 Park Visitation

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SLIDE 1

FY2016 Proposed Budget

Presented by:

Michael Whitaker Director

May 27, 2015

Adventure Camp

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Presentation Outline

  • Guiding Documents
  • 2014 Department Awards
  • Department Overview
  • Agreements/Partnerships
  • 2013 Park Visitation Comparison
  • Department Trends
  • Major Accomplishments
  • Projects In Progress
  • Where does the money come from?
  • Where does the money go?
  • Supplemental Budget Request
  • General Fund Budget Request
  • Park Maintenance Districts’ Fund
  • FY2016 Proposed Park District #1 Projects
  • FY2016 Proposed Park District #1 Ongoing Maintenance
  • Current Challenges
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SLIDE 3

Guiding Documents

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2014 Department Awards

Mark Jarvis, Park Planner Professional of the Year Chris Waite, Volunteer Coordinator New Professional of the Year

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SLIDE 5

2014 Department Awards, cont. Citation of Merit for Agency Excellence

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2014 Department Awards, cont. Citation of Merit for Agency Excellence

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2014 Department Awards, cont.

The City of Billings was awarded the Gold Leaf Award for the outstanding Arbor Day program

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Department Overview, cont.

Administration Recreation Parks Cemetery

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Department Overview, cont.

(2,580 acres of parks and open spaces)

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Department Overview, cont. (Facilities)

  • Skate Park
  • 2 Outdoor Pools
  • 2 Wading Pools
  • 4 Spraygrounds
  • 40 Playgrounds
  • 24 Picnic Shelters
  • 32 Tennis Courts
  • Minor League Stadium
  • Par 3 Golf Course
  • 6 Neighborhood Centers
  • Senior Community Center
  • 26 Outdoor Basketball Courts
  • 2 Cemeteries
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Department Overview, cont. (Recreation Programs)

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Department Overview, cont. (Community Outreach - Volunteerism)

2,022 people volunteered at the Parks and

Recreation Department

  • Total Hours: 8,146.75
  • Value of Hours: $128,038
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Department Overview, cont.

(Community Outreach -Giving Opportunities)

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Agreements/Partnerships

  • Agreements
  • Downtown Exchange Club - Par 3 Golf Course
  • Billings Mustangs
  • Billings Softball Association
  • Amend Park Development Council
  • Partnership Examples
  • Little League
  • School District 2
  • Friends of Billing Dog Parks
  • Billings Tennis Association
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SLIDE 15

2013 Park Visitation Comparison

  • Montana State Parks

1.57 million

  • City of Billings Major Parks

2.40 million

  • Grand Teton Nation Park

2.70 million

  • Yellowstone National Park

3.20 million

Source: 2013 Needs Assessment Survey

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Department Trends (Continued Increase in demand for services)

  • Visits to major parks are increasing
  • We had over 2.4 million visits at our major parks in

2013.

  • The number of visits at our major parks increased 140%

from 2009 (1 million visits) to 2013 (2.4 million visits).

  • Usage of parks and facilities continues to increase
  • The annual number of picnic shelter and neighborhood

center rentals have increased 46% since 2011

  • The number of park use permits issued annually have

increased 120% since 2011.

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Department Trends cont.

(Continued Increase in demand for recreation programs)

  • Participation in

recreation programs continue to increase

  • Annual recreation

program revenue has increased by 42% ($95,839) from 2012 to 2014.

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Department Trends cont. (Continued increase in use of technology)

  • Use of technology
  • In 2014, 44% of all transactions are done online.
  • Online transactions have increased 12% since 2011
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Major Accomplishments

  • Swords Park Trail

Extension at Aronson Bridge

  • Awarded a $75,000

LWCF grant to help upgrade the playground at South Park

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Major Accomplishments, cont.

  • Implemented an online volunteer registration

platform where citizens can view and sign up for volunteer opportunities.

  • Park Easement Policy
  • Implemented a monthly e-newsletter
  • Replaced pool heater at Rose Pool
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Major Accomplishments, cont.

  • Awarded a $5,000

KAB/Lowe’s Community Improvement Grant to build a green house at the Amend Park Community Gardens.

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Major Accomplishments, cont.

  • Upgraded Department Website
  • Created a Mobile/Responsive Department Website
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Major Accomplishments, cont.

  • Resurfaced 10 Tennis Courts
  • 4 courts at Rose
  • 6 courts at Pioneer
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Projects In Progress

  • South Park Playground
  • South Park Sprayground
  • Castle Rock Tennis Courts
  • Pioneer Park Tennis Courts
  • Pioneer Park Playground
  • Centennial Park Master Plan Update
  • High Sierra Disc Golf Course
  • Annexation of Phipps, Riverfront, Coulson & Wilson

Parks

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Projects In Progress, cont.

  • Yellowstone Kelly Interpretive Site
  • Swords Rimrock Park Trailhead Improvements
  • Work With Animal Control to update Animal

Ordinances as it relates to parks

  • Parks and Recreation Comprehensive Plan
  • Mont Vista Park Master Plan
  • Ponderosa School Trail
  • Water Service Upgrades at Amend and Stewart

Parks

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Where does the money come from?

($8,142,140)

General Fund Contribution $3,494,180 43% Fees & Charges, $1,067,600 13% 36 Individual PMDs $1,002,390 12% City-Wide Park District $2,000,000 25% Special Funds $577,930 7%

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Where does the money go?

($9,544,602)

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Supplemental Budget Requests

(Funding Source: General Fund)

  • Uncontrollable Expenses
  • Seasonal Wage Increase

$60,701

  • Clothing Allowance for Bargaining Maintenance Employee

$590

  • Special Assessments

$15,000

  • Seasonal Industrial Accident (Workers Comp for Volunteers)

$4,391

  • Funded By Program Revenue
  • Self-Sustaining Recreation Programs expenditure budget increase

$45,000

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Supplemental Budget Requests, cont.

(Funding Source: Cemetery Expansion Fund)

  • Safety
  • Cemetery – Mitigation of Hazardous Trees

$10,000

  • Cemetery Expansion
  • Cemetery – Section 12 & 15 Improvements

$30,000

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General Fund Budget

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General Fund Budget, cont.

Budget FY2015 Proposed FY2016 Change Personal Services $2,972,967 $3,103,099 $130,132 Operations & Maintenance $1,248,883 $1,285,230 $36,347 Capital $34,800

  • 0-
  • $34,800

Transfers $286,665 $276,378

  • $10,287

Total Expenditures $4,543,315 $4,664,707 $121,392

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Park Maintenance Districts’ Fund (Assessments & Expenditures)

$500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 $1,100,000 Assessments Expenditures

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FY2016 Proposed Park District #1 Projects

  • Poly Vista Complex – Accessibility Compliant $75,000
  • Restroom Remodel/Replacement

$325,000

  • 4 restrooms
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FY2016 Proposed Park District #1 Projects, cont.

  • Playgrounds

$150,000

  • Upgrade Fall Protection
  • Eaton, Streeter, Trails End & Walsh
  • Replacement
  • Hawthorne Park
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FY2016 Proposed Park District #1 Projects, cont.

  • Athletic Courts

$109,964

  • Resurface South Park tennis and basketball courts
  • Resurface North Park tennis and basketball courts
  • Park Irrigation Automation

$400,000

  • Poly Vista & Veterans Parks
  • Aquatics

$50,000

  • Rose and South Pools’ Operating Infrastructure
  • Replace Rose Pool’s main pump, chlorinator and gutter

grates.

  • Install public address systems at South and Rose Pools
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FY2016 Proposed Park District #1 Ongoing Maintenance

  • Current Staffing

$221,823

  • Volunteer Coordinator
  • Arborist
  • Park Maintenance Worker (Equipment Operator)
  • Seasonal Employee Costs
  • Operations and Maintenance

$448,213

  • Emergency maintenance and repairs
  • Heritage Trail maintenance
  • Vegetation management (Includes weed control)
  • Park amenities (picnic tables, benches, etc.)
  • Keep restroom open longer
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Current Challenges

  • Aging infrastructure
  • Playgrounds
  • Some of our playgrounds are over 30 years old
  • 30% of our irrigation systems are manual systems
  • Manual systems uses 30 percent more water than automated

systems

  • Manual systems requires more staff time to operate
  • Shelters and buildings
  • Park roads and parking lots
  • Pools
  • South Pool was built in the 1920s…Last renovated in 1993
  • Rose Pool was built in the 1960s…Last renovated in 1995
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Current Challenges, cont.

  • Not enough programmable park spaces to

accommodate park use requests

  • The Centers for Disease Control’s New Model

Aquatic Health Code (MAHC)

  • Many of our athletic fields are infested with

Richardson Ground Squirrels

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Current Challenges, cont.

  • Graffiti and vandalism
  • Increasing number of

transients in parks

  • Recruiting enough

seasonal employees

  • Lack of indoor

recreation facilities

  • Lack of athletic field

space, i.e., soccer, football, lacrosse, rugby

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