Loudoun County School Board FY20 Superintendent’s Proposed Budget Department of Digital Innovation 1
Vision Statement To deliver a robust digital learning environment that fosters creativity, boosts efficiency, and enables access to the world. Digital Innovation 2
Future Ready Service Design • Communications • Enterprise Support & Engineering Analytics • Data Center Operations • Data Science & Digital • Endpoint Management Solutions • Technology Support • Enterprise Records Center Management Enterprise Infrastructure Solutions and Engineering Assistant Digital Superintendent Experience • Digital Experience • Information Security • Technology Acquisition • Project Management Digital Innovation 3
Strategic G Goal: D Develop op k knowl wledgeable c critica cal t thinkers, com communicators, s, col collaborator ors, cr creators, s, and con contributor ors • Infrastructure upgrades and bandwidth optimization • Implementation of division-wide use of Google EDU • Increase data integration of LCPS’s instructional applications • DDI has completely redesigned our department and budget • Prioritize critical digital tools and the implementation of 1:1 student devices Digital Innovation 4
Strategic G Goal: D Develop op k knowl wledgeable c critica cal t thinkers, communicators, com s, col collaborator ors, cr creators, s, and con contributor ors Digital Innovation 5
Strategic ic Goal: l: Cult ltiv ivate a hig igh h performin ing team of professio iona nals fo focused o on o our mi mission an and d go goal als • DDI organizational Redesign efforts • Align responsibilities and processes reducing complexities and overlap • Information Technology Service Management (ITSM) process • Implementation of Data Analytics practice • Multi-year professional learning series to transform the Technology Assistant position Digital Innovation 6
Strategic Goal al: Del eliver eff effective an and d eff efficient suppo pport fo for student success • Gaggle Student Safety monitoring of Google G-suite and Office 365 • Redesign LCPS Active Directory • Improve software review and deployment processes • Expansion of StudentVUE and ParentVUE • Continuous improvement in the area of student data privacy and information security Digital Innovation 7
Placing the Priority on Students Classroom Outside Classroom 19% 81% 8
FY20 Expenditure Changes PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations - $1.6 Reallocations - ($0.9) Other Operations and Maintenance - $6.6 Total 5.0 $10.7 DDI Budget begins on page 139 Digital Innovation 9
FY20 Expenditure Changes PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations - $1.6 Reallocations - ($0.9) Other Operations and Maintenance - $6.6 Total 5.0 $10 10.7 Digital Innovation 10
Other Growth Staffing Standard Position FY19 Staffing Standard FY20 New FTE $ in millions Service Desk 1.0 per Service Desk 1.0 per 5,500 FTEs 1.0 $0.1 Analyst Service Desk 1.0 per 5 High School 1.0 per 3,000 FTEs 1.0 $0.1 Technician Clusters Digital Experience 1.0 per High School 1.0 per 5,200 Lead Cluster and Academies of 1.0 $0.1 enrollment Systems Loudoun Specialist Total 3.0 $0.3 Page: 323 Digital Innovation 11
Other Growth Staffing PRIMARY CHANGES FTE $ in millions Enterprise Support Specialist 1.0 $0.1 Total 1.0 $0.1 We have 4 Enterprise Support Specialists serving 96 locations. That's 24 locations (including parents and students) for each specialist to serve. Page: 344 Digital Innovation 12
Other Growth Operating PRIMARY CHANGES FTE $ in millions Data circuit needs in new schools - $0.1 Increase in renewal of maintenance - $0.1 contracts Technology requests for new positions - $0.3 (division wide) Total - $0.5 Page: 146 Digital Innovation 13
FY20 Expenditure Changes PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations - $1.6 Reallocations - ($0.9) Other Operations and Maintenance - $6.6 Total 5.0 $10.7 Digital Innovation 14
Enhancements – Staffing Standard (cont.) PRIMARY CHANGES FTE $ in millions Technology Assistant/Digital Experience - $1.9 Specialist Reclassification (from Level 11 to Level 13), Contract Extension (from 10 to 11 months) and Extend Daily Hours (from 7 to 8 hours) Total - $1.9 Reductions of $0.9 million in operations and maintenance accounts were made to offset this cost. Pages: 395-397 Digital Innovation 15
New Digital Experience Structure Previous Service Model 2019 Service Model Supervisor of Digital Experience Super ervis isor Coor Coordinator Coordinator Coor Coordinator Coor Digital Experience Coordinator ian ian n II list ian I nicia ian hnicia lyst iali Experience nicia Experience echnic echnic Analy ecia nicia list ian ialis nicia Spec Specialist echni ecia echni Digital Digital ec ec esk A Spec echni ec em S Lead esk T T ec l T ual T uter T T System ice Des ec uter T T System S Visua ice Des le T Cable T Comput Comput io V ervic ead S ervic Audio Ser Lea Ser 16
Enhancements - Staffing Standard $ in Position FY19 Staffing FY20 Enhancement FTE millions Standard 1.0 per 700 117.5 - Digital Experience Specialist N/A enrollment Enrollment 0.5 per 300-499 (49.5) - Technology Assistant, ES 1.0 per 500-999 1.5 per 1,000-1,799 2.0 per 1,800+ Enrollment - Technology Assistant, MS 1.0 per 500-1,499 (17.5) 1.5 per 1,500-1,799 2.0 per 1,800+ Technology Assistant, HS Enrollment N/A - 1.0 <1,399 (including Douglass and (25.5) 1.5 per 1,400-1,799 Academies of Loudoun) 2.0 1,800+ 1.0 per High School and (15.0) - Computer Technician Admin Cluster 1.0 per 5 High School (3.0) - Computer Technician II Clusters No FY19 Standard (7.0) - Audio Visual Technician 0.0 $0.0 Total Page: 387 Digital Innovation 17
Enhancements – Other Staffing PRIMARY CHANGES FTE $ in millions Data Modeler 1.0 $0.1 Total 1.0 $0.1 Digital Innovation Pages: 322, 343 18
Enhancements - Other Operating PRIMARY CHANGES FTE $ in millions Increase Bandwidth at 1:1 ES Schools - $0.2 Computer Science Robotics Kits (ES, MS) - $0.2 Total* - $0.5 *May not total due to rounding Page: 146 Digital Innovation 19
FY20 Expenditure Changes PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations - $1.6 Reallocations - ($0.9) Other Operations and Maintenance - $6.6 Total 5.0 $10.7 Digital Innovation 20
FY20 Restorations PRIMARY CHANGES FTE $ in millions Classroom Computers - $1.6 Total - $1.6 FY20 Computer Refresh Schools Heritage HS Belmont Station ES Park View HS • • • Hutchison Farm ES Briar Woods HS Round Hill ES • • • Kenneth Culbert ES Cardinal Ridge ES Riverside ES • • • Liberty ES Cool Spring ES Seldens Landing ES • • • Mill Run ES Eagle Ridge MS Stone Hill MS • • • Moorefield Station ES Farmwell Station MS • • Potomac Falls HS Freedom HS • • Potowmack ES Horizon ES • • Page: 146 Digital Innovation 21
FY20 Expenditure Changes PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations - $1.6 Reallocations - ($0.9) Other Operations and Maintenance - $6.6 Total 5.0 $10.7 Digital Innovation 22
FY20 Reallocations PRIMARY CHANGES FTE $ in millions Reduction in installation services due to Technology Assistant/Digital Experience - ($0.3) Specialist contract extensions Realignment of Service Contracts and - ($0.1) Reduction in Supplies Renegotiated Contracts - ($0.2) Reallocation to Support Other DDI - ($0.3) priorities Total - ($0.9) These reductions in operations and maintenance accounts were made to offset the cost of the Technology Assistant/Digital Experience Specialist reclassification. Pages: 145, 146 Digital Innovation 23
FY20 Expenditure Changes PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations - $1.6 Reallocations - ($0.9) Other Operations and Maintenance - $6.6 Total 5.0 $10.7 Digital Innovation 24
Other Operations & Maintenance PRIMARY CHANGES FTE $ in millions Interactive Whiteboard Refresh - $2.3 Wireless Access Refresh (ES) - $1.8 Network Upgrade - $0.9 Equipment for Internet, VPN, DMZ - $0.5 Amazon Web Services - $0.2 Software Maintenance - $0.2 Consulting for Data Analytics - $0.1 Other - $0.6 Total - $6.6 Page: 146 Digital Innovation 25
Other Operations & Maintenance Schools Refreshed per Year FY20 FY21 FY22 FY23 FY24 Primary 11 3 15 20 6 Secondary 13 10 3 1 7 Total 24 13 18 21 13 • The proposed IWB refresh model is differentiated based on instruction level (elementary and secondary). • Roughly 1000 boards will be replaced annually. • Ensures sustainable funding for on-going replacement • Leverage the latest collaboration technology Pages: 398 - 403 26
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