FY 2019 CITY MANAGERS PROPOSED BUDGET Safe, Secure & Just - - PowerPoint PPT Presentation

FY 2019 CITY MANAGER’S PROPOSED BUDGET

Safe, Secure & Just Community

April 4, 2018

Strategic Plan Theme Areas

• Distinct & Vibrant Neighborhoods
• Inclusive City
• Well-Managed Government
• Safe & Resilient Community
• Flourishing Arts, Culture & Recreation
• Strong Economy
• Public Works & Resource Recovery
• Thriving Children & Youth
• Environmental Sustainability
• Healthy Residents
• Multimodal Transportation

1

Agenda

• Safe & Resilient Community
• 311 Implementation
• DEC 911 Initiatives
• Fire Physicals
• Dual-Role Update
• SAFER Grant
• Multimodal Transportation
• Vision Zero
• Well-Managed Government
• Public Safety Recruitment & Retention

2

311 Implementation (DEC)

3

Phase 2

• Status: Complete

Phase 3

• Status: In Progress
• Steps
• Develop staffing plan
• Finalized Service Level Agreements (SLAs) with

departments

• Identify the technology solution for the Customer

Relation Management (CRM) system

• Provide staff training
• Develop branding and communications plan for 311
• Implement CRM improvements and 311 phone

number required

311 Implementation (DEC)

4

Phase 3

• Implementation Timeline

Estimated Delivery

June 2018 CRM Selection Process July 2018 Procurement Process July 2018 Public Engagement November 2018 Program Foundation Tasks January 2019 Develop Training Plan March 2019 Business Process Training July 2019 Customer Service Training July 2019 Public Engagement August 2019 New CRM Software Implementation September 2019 CRM Training September 2019 Full Roll-Out Prep

DEC 911 Initiatives

5

• Text 911
• Installed and Operational
• Smart 911
• What is smart 911?
• Installed and operational
• Number of people signed up
• Working on facilities portion
• Getting businesses completed

DEC 911 Initiatives Cont’d

6

• Joint Phone Project with Arlington
• Live 2018 4th Quarter
• RFP to be released soon
• VITA Grant obtained
• ESInet Connections are in the

process

Physicals (Fire)

7

• In FY 2018, AFD worked with new

vendor for annual physicals

• New contract allows all employees to

receive comprehensive physical

• More efficient process – 250 physicals

complete in 1 month vs. 12 months

• Reduced cost: $75,000
• Continued in FY 2019, added more

cancer screenings

• Positive reviews from workforce

Dual Role Responders (Fire)

8

• October 2014
• 65 Single Role Medic Positions
• 10 EMS Supervisor Positions
• January 2018
• 28 remaining Single Role Medic Positions
• All 10 remaining EMS Supervisors have become dual-

role EMS Captains

• Currently have 23 dual-role providers who are fully

qualified and operational (not in internship/training)

• As single role medic vacancies occur, firefighters

are hired.

• Some new hires come with dual-role certifications

(becoming harder to compete for and successfully hire), while others start paramedic training using the Assistance to Firefighters Grant.

Dual Role Future Impact (Fire)

9

• Single-role medics are not required to

cross-over. All have the option to remain in their single-role medic position.

• Capability differences between single-role

medics and firefighters remain.

• 2 Engines now have ALS capability.
• (E205 on Cameron St. and E207 on Duke St.)
• Cannot take advantage of staffing

efficiencies to get all engines and ladder trucks staffed with four (4) responders.

Dual Role

Impact of Hiring & Attrition (Fire)

10

• Since October 2014

Single-Role Medics Firefighter/EMT Hired 96 Have left the Department (retired) 7 13 Have left the Department (resigned) 16 32* Volunteered to start training to become dual- role provider 16 25 Are currently working in internship/crossover classes 12 Have crossed over and are serving as dual-role 15 8

* 28 out of 32 resignations had less than 5 years on the job

SAFER Grant (Fire)

11

• Grant application opens 3/26/18
• Item will come before City Council 4/10/18

seeking approval to apply

• Proposal Details
• Add 9 FTEs to increase minimum staffing on three

ladder trucks from 3-person minimum to 4-person minimum on all three shifts

• Year 1: 75% of salaries and benefits funded by grant
• Year 2: 75% of salaries and benefits funded by grant
• Year 3: 35% of salaries and benefits funded by grant
• Year 4: 0% of salaries and benefits funded by grant
• AFD has identified future cost savings to assist with

local matches

Vision Zero (Police)

12

• New Traffic Safety Unit
• Internal shifting from Motor Unit added 10

FTEs in FY 2018 for a total of 126 FTEs in Patrol; IACP recommendation is 134 FTEs

• Supplemental: +6.0 FTEs for Traffic Safety

Officers

Vision Zero Cont’d (Police)

13

• 6 new Traffic Safety Officers
• Focus on traffic enforcement throughout

City

• Monitor top 10 high-risk crash locations
• Educate community on traffic safety
• Provide opportunity/training on traffic

safety

• Grant opportunity for additional equipment

Recruitment & Retention

14

• Meeting to review market data
• Evaluating health of Public Safety pay, today
• Comparator data requested and received
• Are we behind, and if so, where?
• Identifying three potential strategies which may

include:

• Market rate adjustments
• Reallocating individual classifications
• Adjusting specific areas of the pay scales
• Overall redesign of pay scales
• Other strategies
• Public Safety Work Groups creating reports of

their initial recommendations

• City Manager will then make recommendations

Budget Work Session Schedule

15

Tuesday, February 20, 2018 Proposed Budget Presentation and Worksession #1: Revenues City Hall (301 King Street), City Council Chambers (7:00 PM) Thursday, February 22, 2018 Public Budget Presentation Beatley Library, 5005 Duke Street (7:00 PM) Monday, February 26, 2018 Worksession #2: Alexandria City Public Schools ACPS Headquarters, 1340 Braddock Rd. (1st Floor Board Room) (7:00 PM) Wednesday, March 7, 2018 Worksession #3: Capital Improvement Program City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) Monday, March 12, 2018 Budget Public Hearing City Hall (301 King Street), City Council Chambers (4:00 PM) Wednesday, March 14, 2018 Worksession #4: Accountable, Effective & Well Managed Government City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) Wednesday, March 14, 2018 Set the Maximum Property Tax Rates City Hall (301 King Street), City Council Chambers (No earlier than 8:30 PM) Wednesday, April 4, 2018 Worksession #6: Safe, Secure & Just Community City Hall(301 King Street), Sister Cities Room #1101 (7:00 PM)

Budget Work Session Schedule

16

Wednesday, April 11, 2018 Worksession #7: Healthy & Thriving Residents City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) Saturday, April 14, 2018 Tax Rate Public Hearing City Hall (301 King Street), City Council Chambers (9:30 AM) Tuesday, April 17, 2018 Worksession #5: Livable, Green & Prospering City City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) Wednesday, April 18, 2018 Worksession #8: Follow-up Topics City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM) Tuesday, April 24, 2018 Preliminary Add/Delete List Discussion City Hall (301 King Street), City Council Workroom (6:00 PM) Monday, April 30, 2018 Final Add/Delete List Discussion City Hall (301 King Street), Council Chambers (7:00 PM) Thursday, May 3, 2018 Budget Adoption City Hall (301 King Street), City Council Chambers (7:00 PM)

Questions?