FY 2019 Budget Workshop Offices of Public Safety and Compliance May - PowerPoint PPT Presentation

FY 2019 Budget Workshop Offices of Public Safety and Compliance May 8, 2018

Public Safety and Compliance • Office of Building Services – Tony Lopresto, Building Official • Office of Code Enforcement – Glen Guzman, Director • Office of Planning and Zoning – Tim McClendon, Director

Office of Building Services Tony Lopresto, Building Official

Outline • Overview of Departments/Offices – Office Overview – Organizational Chart – Overview of Individual Divisions/Offices • Accomplishments • Efficiencies • Benchmarks (Osceola, Marion, Volusia, Polk, Seminole, Sumter) – Proposed Division/Office Budget – Summary

Overview Office services include: • Contractor Licensing – Issuing licenses to qualified contractors to perform certain functions within the jurisdiction of Lake County. • License Investigations - Mediating consumer complaints and checking licenses/insurance to ensure that individuals are compliant. • Construction Plan Review - Construction plans are reviewed by State Certified Plans Examiners who will certify that plans are accurate to ensure the safety and stability of the structure. • Permitting – Ensuring that building permits have the information required by state and local laws and ordinances. • Building Inspections - Inspections are performed by State Certified Inspectors who ensure that the construction is according to plans.

Organizational Chart Building Services Director (43 FTE) (1 FTE) Financial Office Associate IV Coordinator (1 FTE) ( 1 FTE) Building Services Permitting Public Hearing Inspectors and Fire Inspectors Plans Reviewer Technicians I & II Coordinator Investigators (2 FTE) (6 FTE) (13 FTE) (1 FTE) ( 18 FTE)

Accomplishments • Governor Rick Scott appointed Tony Lopresto, Lake County Building Official, to Florida Building Code Administrators and Inspectors Board • Through training, mentoring and state certification, Building Inspectors now hold a combined total of 29 state certified licenses collectively and Plan Examiners hold a combined total of 19 state certified licenses • 4 Building Inspectors are currently enrolled in the state cross training program

Accomplishments (cont.) • 3 employees obtained Fire Safety Inspector II certifications • Chief Fire Safety Inspector completed the building inspector cross training program and State examination • 2 employees obtained FEMA certifications • Successfully assisted 10,627 walk-in customers and processed 46,458 incoming telephone calls

Efficiencies • Building Services implemented efficiencies that expedite the process and improve customer service • Reactivated the self serve lobby sign-in system for customer convenience • Continued inspector cross-training for multi-discipline certifications to increase efficiency • Providing additional training for permitting technicians to ensure efficiency and consistency

Benchmarks Plans Reviewed (FY17) 20,000 17,761 18,000 15,962 16,000 14,000 12,422 12,000 8,978 10,000 8,000 5,802 6,000 3,099 4,000 2,000 Unavailable Unavailable 0 Lake Osceola* Marion Orange Volusia Polk Seminole Sumter *contracted provider

Benchmarks Plans Reviewers (FY17) 16.0 15.2 14.0 12.0 10.0 8.0 6.0 5.0 4.6 4.0 4.0 3.0 3.0 2.0 Unavailable Unavailable 0.0 Lake Osceola Marion Orange Volusia Polk Seminole Sumter 11

Benchmarks Plans Reviewed per Reviewer (FY17) 3,000 2,518 2,500 2,245 2,023 2,000 1,500 976 1,000 398 382 500 Unavailable Unavailable 0 Lake Osceola Marion Orange Volusia Polk Seminole Sumter 12

Benchmarks Inspections (FY17) 250,000 224,599 200,000 150,000 106,128 100,000 70,048 39,715 45,168 50,000 21,202 13,059 Unavailable 0 Lake Osceola Marion Orange Volusia Polk Seminole Sumter

Benchmarks Building Inspector FTEs (FY17) 70 60 60 50 36 40 30 20 15 12 11.8 7 10 5 Unavailable 0 Lake Osceola* Marion Orange Volusia Polk Seminole Sumter* 14 *contracted provider

Benchmarks Inspections per Inspector (FY17) 5,000 4,670 4,500 4,240 3,828 3,743 4,000 3,310 3,500 2,948 3,000 2,500 1,866 2,000 1,500 1,000 500 Unavailable 0 Lake Osceola Marion Orange Volusia Polk Seminole Sumter 15

Benchmarks Permits Issued (FY17) 25,000 22,447 22,236 20,000 17,847 15,000 10,734 10,808 10,591 10,000 5,000 Unavailable Unavailable 0 Lake Osceola Marion Orange Volusia Polk Seminole Sumter 16

Benchmarks Permit Technicians FTEs (FY17) 18 16 16 13 14 12 11 12 9 10 8 5 5 6 4 2 Unavailable 0 Lake Osceola Marion Orange Volusia Polk Seminole Sumter 17

Building Services Proposed Budget FY 2018 FY 2019 Adopted Budget Proposed Budget % Change Personal Services $2,768,998 $2,986,970 7.9% Operating Expenses $568,002 $566,210 -0.3% Capital Outlay $37,896 $128,000 237.8% Reserves $2,184,209 $2,608,460 19.4% Total Expenditures $5,559,105 $6,289,640 13.1% • Funding Sources – Building Services Enterprise Fund – 100% • Highlights – Additional staff, upgraded permitting software • Increase in personnel costs to improve customer service

Office of Code Enforcement Glen Guzman, Director

Outline • Overview of Departments/Offices – Office Overview – Organizational Chart – Overview of Individual Divisions/Offices • Accomplishments • Efficiencies • Benchmarks (Alachua, Marion, Orange, Pasco, Polk, Sarasota, St. Lucie) – Proposed Division/Office Budget – Summary

Overview Office services include: • Responds to complaints related to County codes • Provides standard housing inspections • Removes illegal signage/snipe signs • Conducts annual CUP inspections and related billing • Performs environmental inspections and investigations • Conducts mining, average setback and commercial landscape inspections • Conducts monthly public hearings for Code Enforcement and Animal Services cases • Reviews and coordinates with Planning and Zoning on County Code amendments • Demolition and cleanup oversight of properties in violation by order of Special Master

Code Enforcement Director Office of Code Enforcement (1FTE) (11 FTE) Office Associate III Public Hearing Coordinator (1 FTE) (1 FTE) Environmental Compliance & Code Enforcement Specialist Monitoring Specialist Supervisor (1 FTE) (1 FTE) (1 FTE) Code Enforcement Officers - 4 Zones/1 Roaming (5 FTE)

Accomplishments • Completed 5,062 inspections • Collected $33,037 in fines • Joined Central Florida Code Enforcement Association providing free officer training to maintain certification • Enacted cost recovery for cases going to hearing as authorized by Section 162.07, Florida Statutes • Processed complaints up 21% from FY17

Efficiencies • Implementation of four zones has balanced workload/population • Each officer is responsible for 165 square miles • Combined digital cameras, GPS tracking and mobile I devices into one unit, which provides cost savings II • Centralized the issuance of violation notices for III consistency (reducing officer data entry in the field) • Relocated to Admin Building for one stop shop • Mobile offices were enhanced improving response times IV

Benchmarks Code Enforcement Population per Officer 40,000 33,473 35,000 29,626 30,000 25,729 26,097 23,093 25,000 22,003 20,000 13,977 15,000 10,000 5,000 Unavailable 0 Lake Alachua Marion Orange Pasco Polk Sarasota St. Lucie

Benchmarks Code Enforcement Square Miles per Officer 200 178 180 165 160 144 140 120 89 100 85 80 48 60 40 20 20 Unavailable 0 Lake Alachua Marion Orange Pasco Polk Sarasota St. Lucie

Benchmarks Code Enforcement Total Complaints 14,000 13,045 11,027 12,000 10,000 7,606 8,000 6,000 4,000 3,074 2,545 2,000 979 571 Unavailable 0 Lake Alachua Marion Orange Pasco Polk Sarasota St. Lucie

Benchmarks Code Enforcement Cases brought into Compliance 100% 86% 90% 75% 80% 68% 70% 60% 53% 50% 40% 31% 30% 20% 10% Unavailable Unavailable Unavailable 0% Lake Alachua Marion Orange Pasco Polk Sarasota St. Lucie

Office of Code Enforcement Proposed Budget FY 2018 FY 2019 Adopted Budget Proposed Budget % Change Personal Services $609,338 $616,602 1.2% Operating Expenses $175,767 $173,893 -1.1% Total Expenditures $785,105 $790,495 0.7% • Funding Sources – General Fund - 100% • Highlights – Reduction in Operating Expenses • No Capital Outlay at this time • Revenue from fines are retained for property cleanup, demolition, etc.

Office of Planning and Zoning Tim McClendon, Director

Outline • Overview of Departments/Offices – Office Overview – Organizational Chart – Overview of Individual Divisions/Offices • Accomplishments • Efficiencies • Benchmarks (Osceola, Marion, Volusia, Polk, Seminole, Sumter) – Proposed Division/Office Budget – Summary