Functional Program Meeting #6, Council Presentation The Nation - - PowerPoint PPT Presentation

Functional Program Meeting #6, Council Presentation The Nation Municipality, June 10th, 2019

Sports Complex and Community Centre

Project Understanding

+ A recreational facility for everyone + Flexibility for stakeholders + Financial Commitments

Work Plan

+ Phase 1: Feasibility Study

– Market research and consultations – Facility needs, priorities and options assessment – Financial information

+ Phase 2: Conceptual Design + Phase 3: Detailed Design and Construction Documents

– Design Development Phase – Construction Documents Phase

+ Phase 4: Construction Administration and Commissioning

Overview – June 10th

+ Phase 1: Feasibility Study

– Market research and consultations Demographics Consultation Process Project Scope – Facility needs, priorities and options assessment Functional Program Demand Analysis Costs’ Overview Site Assessment / Building Options – Financial information Gap analysis Strategies Partnerships / Funding / Financing Options – Next steps

Demographics

+ As of 2016, population of The Nation was approx. 12,800

+ 24% of this population between the ages 0-19

+ Population growth pessimistically estimated at 998 persons (or 1% annually) over the next 8 years

+ Based on water and sewer growth projections + 2016 MPAC household growth projections: 48 to 75 annually

+ Nationally, 60% of youth play at least one organized sport

+ Of this, 22% of youth play soccer

+ 151 projected potential soccer players in The Nation between ages 3-19

+ Estimation based on national average and factoring out ages 0-2

Demographics

Demographics

The Nation Population (Ages 0-19) Total 2016 % of Population Ages 0-4 940 7.3% Ages 5-9 770 6.0% Ages 10-14 725 5.7% Ages 15-19 695 5.4% + Potential organized sport developmental context.

Statistics Canada data.

Demographics

The Nation Population (Ages 0-19) Total 2016 % of Population Ages 0-4 940 7.3% Ages 5-9 770 6.0% Ages 10-14 725 5.7% Ages 15-19 695 5.4% + Potential organized sport developmental context.

Statistics Canada data.

i.e. In 5 years, 22% of the 940 children will be playing soccer = 206 children = 17 teams of 12 players + actual growth

Consultation Process

+ Project Management Team + User Groups

+ Community (Past) + Soccer Canada, TBD

+ Town Hall Meeting: Future + Project Implementation Plan

+ Project Charter

Project Scope

+ The Complex will involve:

+ Indoor turf field + Walking track, + Community room, + Storm water management, + Parking for ±80 spaces, + Allowance to accommodate the potential for future expansion, + A site allocation for future library, + An allotted budget of $260,000 / year.

Functional Program

Space Description

ID Description Phase Area m2 Area sq.ft. m2 / pers Capacity 1.1 Vestibule 1 16.0 4.0 x 4.0 172.2 13.1 x 13.1 1.2 Entrance 1 50.0 7.1 x 7.1 538.2 23.2 x 23.2 0.75 66 1.3 Reception 1 10.0 3.2 x 3.2 107.6 10.4 x 10.4 n/a 2 1.4 Storage Room 1 8.0 2.8 x 2.8 86.1 9.3 x 9.3 1.5 Office / Staff Room 1 27.0 5.2 x 5.2 290.6 17.0 x 17.0 9.3 2 1.6 Female Washrooms 1 40.0 6.3 x 6.3 430.6 20.7 x 20.7 1.6 Male Washrooms 1 40.0 6.3 x 6.3 430.6 20.7 x 20.7 1.7 Universal Washroom (AODA) 1 12.0 3.5 x 3.5 129.2 11.4 x 11.4 1.8 Circulation / Viewing Area 2 75.0 8.7 x 8.7 807.3 28.4 x 28.4 0.75 100 1.9 Vending Area 1 9.5 3.1 x 3.1 102.3 10.1 x 10.1

• 1. Public / Staff Services

287.5 3,094.6 170 2.0 La Nation Requirements 2.1 Community Hall 1 130.0 11.4 x 11.4 1,399.3 37.4 x 37.4 0.75 173 2.2 Dividing partition storage 1 0.0 0.0 # 0.0 0.0 0.0 0.0 2.3 Storage Room 1 25.0 5.0 x 5.0 269.1 16.4 x 16.4 2.4 Equipment Storage 1 9.5 3.1 x 3.1 102.3 10.1 x 10.1 2.5 Kitchennette 1 25.0 5.0 x 5.0 269.1 16.4 x 16.4 4.6 5 2.6 Coat room 1 6.0 2.4 x 2.4 64.6 8.0 x 8.0 9.3

• 2. Community Centre

189.5 2,039.8 178 3.0 La Nation Requirements 3.1 Sports Facility Corridor 1 80.0 8.9 x 8.9 861.1 29.3 x 29.3 n/a 3.2 Change Room A 1 30.0 5.5 x 5.5 322.9 18.0 x 18.0 3.3 Change Room B 1 30.0 5.5 x 5.5 322.9 18.0 x 18.0 3.4 Change Room C 1 30.0 5.5 x 5.5 322.9 18.0 x 18.0 3.5 Change Room D 1 30.0 5.5 x 5.5 322.9 18.0 x 18.0 3.6 Referee Change Room 1 10.0 3.2 x 3.2 107.6 10.4 x 10.4 3.7 Storage Room 1 20.0 4.5 x 4.5 215.3 14.7 x 14.7 3.8 Storage Room 1 20.0 4.5 x 4.5 215.3 14.7 x 14.7 3.9 Sports Field + Walking area: 1 8,064.0 89.8 x 89.8 86,800.1 294.6 x 294.6 0.4 60 3.10 Exterior Sports Storage Rom 1 20.0 4.5 x 4.5 215.3 14.7 x 14.7 3.11 Indoor field turf cover system 2 0.0 0.0 # 0.0 0.0 0.0 0.0 3.30 Recreation Committee 2018-05-17 0.0 # 0.0 0.0 0.0 0.0 3.31 Indoor, multi-purpose court 2 750.0 27.4 x 27.4 8,072.9 89.8 x 89.8 3.32 Indoor baseball field 2 0.0 0.0 # 0.0 0.0 0.0 0.0 3.33 Walking / Running track 1 0.0 0.0 # 0.0 0.0 0.0 0.0

• 3. Sports Facility

9,084.0 89,706.3 60 4.1 Maintenance Office 1 4.5 2.1 x 2.1 48.4 7.0 x 7.0 n/a 1 4.2 Storage Room 1 9.0 3.0 x 3.0 96.9 9.8 x 9.8 4.3 Telecom Room 1 9.5 3.1 x 3.1 102.3 10.1 x 10.1 4.4 Electrical Room 1 15.0 3.9 x 3.9 161.5 12.7 x 12.7 4.5 Generator Room 1 25.0 5.0 x 5.0 269.1 16.4 x 16.4 4.6 Mechanical Room 1 25.0 5.0 x 5.0 269.1 16.4 x 16.4 4.7 Roof access area 1 2.0 1.4 x 1.4 21.5 4.6 x 4.6 4.8 Water Entrance 1 4.0 2.0 x 2.0 43.1 6.6 x 6.6 4.9 Ext. Storage (Seasonal) 1 9.0 3.0 x 3.0 96.9 9.8 x 9.8

• 4. Support

103.0 1,108.7 1 Indoor Program: 9,664.0 sq.m. 95,949.4 sq.ft. Capacity 409

Requirements

• Appprox. m x m
• Approx. ft x ft

+ The Complex will involve:

+ Indoor turf playing field surface for multiple purposes: soccer, frisbee, volleyball, and pickleball + Walking track, + Change room, + Washrooms, + Storage rooms, + Community room, + Kitchenette, + Support spaces.

+ Gross Floor Area (GFA), Phase 1:

+ 3/3 Field: 8,839m2 (95,142sq.ft.) + 2/3 Field: 6,150m2 (66,203sq.ft.) + 1/3 Field: 3,463m2 (37,275sq.ft.)

Demand Analysis

+ Value-added sub-consultant Joe Melisek (BDO) includes the following approach:

+ Prioritize facility’s needs, through review of past consultation; + Analyze demographic information and expected community growth; + Demand from groups/individuals for those needs; + Space requirements and priorities for those needs; + Revenue model (ability to pay/budget considerations?) for the various priorities; + Identify Options: A, B, C; + Estimate capital and operating costs for Options; + Funding/Financing/Partnerships in addition to community contributions for Options; + Ability to Service Debt and/or Sustain Operating Costs (Affordability of Options); + Management assumptions of preferred option for Phase 2.

Costs’ Overview

+

• 1. Land Development:

+ Legal and survey costs, + Environmental and geotechnical reports, + Site clearing and development.

+

• 2. Project Execution:

+ Project management, Fundraising fees.

+

• 3. Construction:

+ Fees, contingencies, + Services’ implementation costs, + Testing and commissioning fees.

+

• 4. Soft Costs:

+ Financing, + Fees.

+

• 5. Fixtures and Equipment

+ Goal nets, equipment, + Divider curtains, + Turf maintenance equipment.

+

• 6. Operating Costs

+ Salaries, overhead + Insurance + Repairs and maintenance + Utilities

Costs’ Overview

$692,500 Capital Soft Costs + Construction Estimate = Project Budget Operating costs. + Related costs, excluding actual building costs.

PROPOSED LEASED PARCEL OPTION Z OPTION Y OPTION X

Site Assessment

NATION TO ADVISE

PROPOSED LEASED PARCEL

Site Assessment

Project Option A $ Project Option B $$ Project Option C $$$

Building Options

Project A Project B Project C

Building Typology

Inflatable Textile Shelter Frameless Steel Building Pre-Fab Steel Building

Building Typology Characteristics

Project A Project B Project C

Inflatable Textile Shelter Frameless Steel Building Pre-Fab Steel Building

Air inflated shelter Higher operational costs Higher operational risk Mandatory emerg. generator Field is non-expandable Light structure Minimal soil loads Frameless steel building Minimal columns / piers Distributed soil loads Mitigates potential soil capacity risks Expandable in phases

Pivot point of Capital costs increase Pivot point of Operational costs decrease Pivot point of potential future Capital costs savings. Risk mitigation: potential proprietary limitations related to Frameless Building

Pre-engineered steel bldg Large columns on perimeter Point loads onto soil: More potential risks Expandable in phases

Project A Project B Project C

Building Option Estimates

Inflatable Textile Shelter Frameless Steel Building Pre-Fab Steel Building

Full FIFA field 1/3 FIFA field 2/3 FIFA field

Project A Project B Project C

Building Option Estimates, adjusted Functional Program

Inflatable Textile Shelter Frameless Steel Building Pre-Fab Steel Building 1/3 FIFA field + Adjusted Functional Program

Full FIFA field 1/3 FIFA field 2/3 FIFA field

Project A Project B

Inflatable Textile Shelter Frameless Steel Building

Potential Adjustments, TBC:

• 50% Concrete – 15% A12 -100% A21:

Move Field House function into Bldg Mass…

• CMU Walls

+ 15% Building Element (Longer)

• 20% Foundation Insulation

= Minimal glazing

• Ceramic tile finishes
• Flooring, - ½ track, No floor grille
• P.Lam casework finishes

Proposed further reductions (427sq.m.):

• Remove Community Hall from Phase 1?
• Provide Building Code minimum spaces?
• Remove on-site office / vending / viewing?
• Reduce storage areas?
• Facility corridor?
• Remove exterior storage?
• 27% of interior, non-field, area?

Building Option Estimates, adjusted Functional Program

1/3 FIFA field + Adjusted Functional Program

Project A Project B Project C

Building Option Estimates

Inflatable Textile Shelter Frameless Steel Building Pre-Fab Steel Building

Full FIFA field 1/3 FIFA field 2/3 FIFA field

Gap Analysis Overview

Annual Contribution 44-54 Premium Weekly Hours

CAPITAL COSTS OPERATIONAL COSTS TOTAL COSTS CAPITAL COSTS OPERATIONAL COSTS TOTAL COSTS

Annual Contribution

Optimal: 88 to 108 Hours Optimal: 44 to 54 Hours

88-108 Premium Weekly Hours

Gap Analysis

(1) Lifecycle costs not considered. Includes 6% contingency, taxes and soft costs. (2) Loan terms: 2.94% over 25 years (3) Operating 6 months of the year: (4) Considers utilities, insurance, supplies and annual repair / maintenance: Refer to Functional Program for GFA. Option A: $5.50 / sq.ft., Option B / C:$4.50 / sq.ft.

44-54 Premium Weekly Hours 88-108 Premium Weekly Hours

Strategies

Potential actions to resolve gaps: + Business plan development

+ Identify preferred Option + Identify strategies

+ Capital:

+ Fundraising

+ General (overall) + Focused (goal nets, equipment)

+ Grants;

+ General (overall) + Focused (goal nets, equipment)

+ Taxes

+ Operational:

+ User fees; + Taxes + Shoulder season events + Walking track membership fees + User Association Partnerships

Partnerships / Funding / Financing Options

Local Sports Associations can institute an additional capital surcharge to their current member registrations.

Stakeholders

Committed funds to the project. Identify how those funds can be leveraged

Municipality



Canada-Ontario



Other

GOVERNMENT

Applications to programs for hard and soft costs can be made to:

Next Steps

• 1. Nation:

CONFIRM OPTION TO DEVELOP

• 2. Nation:

CONFIRM PROJECT BUDGET

• 3. C+A + PMT:

PREPARE PUBLIC PRESENTATION

• 4. Nation:

LAND PARCEL FINANCES CONTRACTS REFERENCE DOCUMENTS

Nation: Confirm Date Nation: Confirm C+A to proceed to next Phase of Contract RFP Schedule: Concept Design June-July 2019. Nation to plan and manage operations and maintenance impacts.