Spring 2017 FISCAL WORKSHOP Bob Steponovich | Ginese Quann | Erin Finnell
11 ELEMENTS OF THE ALLOCATION PLAN 1. State Special Education Funding 2. Federal Special Education Funding 3. Partner Definition 4. Charter SELPA Administrative Fee 5. Set Aside Pool 6. Unspent Funds 7. Income Re-Allocation 8. Educationally Related Mental Health Services (ERMHS) 9. Risk Pool 10. Special Education Deficit 11. Low Incidence Materials and Services 2 El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
ALLOCATION PLAN YEAR END / MOE STATE FUNDING YEAR-END CLOSE FEDERAL FUNDING REVENUES ADMINISTRATIVE FEE EXPENDITURES SET ASIDE POOL LOCAL CONTRIBUTION OVERVIEW UNSPENT FUNDS YEAR-END REPORT/MOE ERMHS FUNDING INCOME REALLOCATION LEGAL RISK POOL EXCESS COSTS LOW INCIDENCE El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
2016-17 STATE SPECIAL FISCAL WORKSHOP EDUCATION FUNDING STATE FUNDING FEDERAL FUNDING ADMINISTRATIVE FEE Yes, the formula said you would get $100. But, we SET ASIDE POOL just didn’t budget for that, UNSPENT FUNDS so here’s $98. Tell ya what. 2016-17 2016-17 I’ll hit you back if I find ERMHS FUNDING STATE RATE STATE RATE some available cash down $507 $507 LEGAL RISK POOL the road. K? LOW INCIDENCE SPED DEFICIT El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
2016-17 STATE SPECIAL FISCAL WORKSHOP EDUCATION FUNDING STATE FUNDING FEDERAL FUNDING ADMINISTRATIVE FEE • CEO Council Action May 2014 SET ASIDE POOL Rate 1 st funding with 2014-15 deficit restoration in • UNSPENT FUNDS February 2016. Smoothing 2016-17 2016-17 • Smooth out unpredictability of budget rates. ERMHS FUNDING STATE RATE STATE RATE Pool • ~$980K balance close of current year $507 $507 LEGAL RISK POOL • CEO council action required to allocate LOW INCIDENCE funds from the rate smoothing pool. El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
2016-17 STATE SPECIAL FISCAL WORKSHOP EDUCATION FUNDING STATE FUNDING FEDERAL FUNDING Budget Update - $507 up from $503 ADMINISTRATIVE FEE SET ASIDE POOL UNSPENT FUNDS 2016-17 2016-17 • Assumes a 2.0% deficit in 2016-17 ERMHS FUNDING STATE RATE STATE RATE • 2016-17 P-2 ADA (current year) $507 $507 LEGAL RISK POOL • Less Admin fee (6%,5%,4%) LOW INCIDENCE Less Set-Aside Contribution (1 st year only) • El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
2016-17 STATE SPECIAL FISCAL WORKSHOP EDUCATION FUNDING STATE FUNDING FEDERAL FUNDING In July 2016, we recommended $503 per ADA. As of Feb 17: 2016-17 deficit – higher than 2.71%, however confident that deficit will diminish ADMINISTRATIVE FEE 2015-16 deficit – additional deficit restoral from 2.71% to 1.70% to Rate SET ASIDE POOL Smoothing Pool UNSPENT FUNDS 2016-17 Special Education Deficit Charter SELPA Member Rate 2016-17 2016-17 ERMHS FUNDING STATE RATE 1 2015-16 Charter Rate $516.93 STATE RATE $507 $507 LEGAL RISK POOL 2 2016-17 COLA (0%) $ 0.00 3 2016-17 Charter Rate $516.93 LOW INCIDENCE 4 February 2017 3.30% $500.00 5 June 2017 estimate 2.71% $503.00 6 February 2018 estimate 2.00% $507.00 El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
2016-17 FEDERAL SPECIAL FISCAL WORKSHOP EDUCATION FUNDING STATE FUNDING FEDERAL FUNDING ADMINISTRATIVE FEE SELPA SHARE BASED ON: SET ASIDE POOL a. Historical base amount UNSPENT FUNDS b. Prior year enrollment (85% weight) ERMHS FUNDING c. Prior year free and FEDERAL IDEA GRANT reduced counts (15% LEGAL RISK POOL TO CALIFORNIA weight) LOW INCIDENCE CDE calculation of grants finalized December to February El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
2016-17 FEDERAL SPECIAL FISCAL WORKSHOP EDUCATION FUNDING STATE FUNDING FEDERAL FUNDING Start up Charters do not Must submit expenditures Federal funding distributed ADMINISTRATIVE FEE generate federal funding in order to receive cash. based on prior year until Year 2 of membership enrollment (CBEDS SET ASIDE POOL in the Charter SELPA. 3 reporting dates October count). UNSPENT FUNDS Charters with unspent funds greater than 25% in the prior year ERMHS FUNDING are not eligible to participate. LEGAL RISK POOL Charters may decline to participate voluntarily. LOW INCIDENCE Charters new to the SELPA, but in operation in the prior year, may generate and receive federal funding if CDE includes their enrollment in the SELPA federal calculation. El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
2016-17 FEDERAL SPECIAL FISCAL WORKSHOP EDUCATION FUNDING STATE FUNDING FEDERAL FUNDING Budget Update - $127 up from $125 ADMINISTRATIVE FEE SET ASIDE POOL UNSPENT FUNDS 2016-17 • Federal grant finalized late this year FEDERAL ERMHS FUNDING • October 2015 CBEDS count RATE LEGAL RISK POOL $127 • Less Admin Fee (6%,5%,4%) LOW INCIDENCE • Work w/CDE early on LEAs to include El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
BUDGET YEAR 2017-18 El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
FISCAL WORKSHOP 2017-18 STATE SPECIAL STATE FUNDING EDUCATION FUNDING FEDERAL FUNDING ADMINISTRATIVE FEE SET ASIDE POOL 2017-18 • Estimate assumes a 2% deficit for 17-18 UNSPENT FUNDS STATE RATE • 2017-18 P-2 ADA $514 ERMHS FUNDING • Less Admin fee (6%,5%,4%) LEGAL RISK POOL Less Set-Aside Contribution (1 st year only) • LOW INCIDENCE El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
FISCAL WORKSHOP 2017-18 FEDERAL SPECIAL STATE FUNDING EDUCATION FUNDING FEDERAL FUNDING ADMINISTRATIVE FEE SET ASIDE POOL 2017-18 UNSPENT FUNDS FEDERAL • October 2016 CBEDS count RATE ERMHS FUNDING $125 • Less Admin Fee (6%,5%,4%) LEGAL RISK POOL LOW INCIDENCE El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
6% YEAR 1 4% YEAR 5 4% or 5% YEAR 3 or 4 5% YEAR 2 FISCAL WORKSHOP STATE FUNDING Single Charter Partner FEDERAL FUNDING • One charter in the Charter SELPA • One vote per charter ADMINISTRATIVE FEE • Administrative Fee based on date of charter entry into the Charter SELPA SET ASIDE POOL UNSPENT FUNDS ERMHS FUNDING LEGAL RISK POOL Organization Partner LOW INCIDENCE • 2+ charters in the Charter SELPA • One vote per charter • Administrative Fee based on date of CMO/Non-Profit entry into the Charter SELPA El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
FISCAL WORKSHOP Reserve for SELPA-wide Protection • SELPA funding declines as a result of the action of a member STATE FUNDING • SELPA required to return funding FEDERAL FUNDING • No recourse to recover the funds – bankruptcy/closure ADMINISTRATIVE FEE Model Change in 2016-17 • Previous model = severable risk model Shared SET ASIDE POOL • Shared risk = lower required balance needed • 15-16 member contribution = $2.50/ADA (P-2 15-16) UNSPENT FUNDS UNSPENT FUNDS • New member contribution = one time $5.00/ADA contribution (P2 1 st year) ERMHS FUNDING Actions LEGAL RISK POOL • Close 15-16 under previous rules (i.e. final adjustment, interest, return to departing charters) LOW INCIDENCE • 15-16 members returning in 16-17 = return amounts above $2.50 per ADA • Maximum existing member contribution = $25K • Transfer $200K from Legal Risk Pool • Balance @ year end ~$550K El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
FISCAL WORKSHOP Unspent special education funds are STATE FUNDING not anticipated and, in fact, are not common. FEDERAL FUNDING *CEO Less than 25% Unspent ADMINISTRATIVE FEE • Budget Justification for Federal Funds Council SET ASIDE POOL NO • Possible IRT (fiscal & program) Action Item Review UNSPENT FUNDS CHANGE May 2017 Greater than 25% Unspent ERMHS FUNDING • No Federal Funds Next Year LEGAL RISK POOL • Modification of State Funding • Reimbursement Based Funding LOW INCIDENCE • IRT (fiscal & program) Review El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG El Dorado Charter SELPA | WWW.EDCOECHARTERSELPA.ORG
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