Finance'Plan' Yeovil'&'Sherborne'Hockey'Club' - - PowerPoint PPT Presentation

Finance'Plan'

Yeovil'&'Sherborne'Hockey'Club'

Club'Financial'Ethos'

• It'is'the'responsibility'of'the'Club'to'ensure'that'the'finances'are'managed'

in'such'a'way'that'as'to'ensure'the'club’s'financial'security.'''

• Each'year'the'Club'needs'to'cover'its'weekly'running'costs'such'as'pitch'

hire,'travel'expenses,'teas'for'visiDng'teams,'umpiring'fees,'affiliaDon' subscripDons'and'insurance.''

• In'addiDon'the'Club'needs'to'make'sure'that'it'can'afford'to'replace'

equipment,'and'put'people'through'coaching'and'umpiring'courses'to' ensure'the'coaching'and'umpiring'infrastructure'is'in'place'to'support'the' growing'number'of'people'wishing'to'play'hockey'in'Yeovil'and' Sherborne.''''

• Furthermore,'if'the'Club'aspires'to'mature'and'further'establish'its'

presence,'and'be'prepared'for'unexpected'expenditure'then'it'must'have' money'in'reserve.'''

• In'short,'it'is'essenDal'that'the'annual'income'covers'the'running'costs'so'

that'no'overall'loss'is'incurred'in'any'year,'and'desirable'that'there'is'a' healthy'reserve'which'the'Club'can'use'to'grow.'

Club'Financial'Ethos'

• A'number'of'years'ago'the'Club'aspired'to'establish'a'precauDonary'

buffer,'or'reserve,'in'the'Club’s'funds.'''

• A'healthy'balance'was'achieved'through'diligent'management'and'

without'increasing'subscripDons'and'fees'exorbitantly.'''

• Since'then'the'reserve'has'conDnued'to'grow'and'is'forecast'to'

conDnue'doing'so,'parDcularly'so'with'the'increase'in'subscripDons' at'the'start'of'the'2013/14'season.'''

• It'is'now'essenDal'that'the'purpose'of'the'reserve'is'established'to'

meet'the'predictable'and'unexpected'financial'challenges'in'the' future,'including'the'Club’s'aspiraDon'to'provide'bePer'faciliDes.'

• If'the'Club'is'going'to'generate'more'income'than'costs'and'

conDnue'to'increase'our'bank'balance'we'must'have'a'clear'reason' for'doing'this.''

Senior'Income'–'2013/14'

Match'Fees' SubscripDons' Sponsorship'Income' Boys'school' Interest' Sale'of'training'tops' Equipment'income' Other' Dinner'

£32,532.44'''

Senior'Expenditure'–'2013/14'

Pitch'Costs' Teas' Travel'(Petrol)' Umpiring' Insurance' Coaching' Website'costs' CRB'checks' AffiliaDon'Fees' AdministraDon'Costs' Fines' First'Aid' Trophies' Equipment' Dinner'dance'costs' Other/Account'Charges'

£25,957.50'''

Junior'Income'–'2013/14'

SubscripDons' Training'and'match'fees' Sponsorship' Other'

£12,259.34''

Junior'Expenditure'–'2013/14'

Pitch'costs' Coaching' Entry'fees' Insurance' Equipment' Trophies' End\of\season'party' Admin' Other' Junior'Surplus'

£7,457.20''

£0.00' £2,000.00' £4,000.00' £6,000.00' £8,000.00' £10,000.00' £12,000.00' £14,000.00' £16,000.00' £18,000.00' £20,000.00'

Senior'Income'v'Expenditure''

Match'fees'cover'the'costs'of'matches'

Income'from'Match'Fees' Expenditure'on' pitch,'travel,' umpiring'&'teas' Income'from'' Annual'SubscripMons' Expenditure'on' coaching,'insurance,' AffiliaMon'fees'' &'equipment'

Senior'SubscripMons''

Compared'to'other'Hockey'Clubs'

£0.00' £100.00' £200.00' £300.00' £400.00'

Senior'SubscripMons''

Compared'to'other'Hockey'Clubs'

£0.00' £100.00' £200.00' £300.00' £400.00'

Student'SubscripMons''

Compared'to'other'Hockey'Clubs'

£0.00' £100.00' £200.00' £300.00' £400.00'

Student'SubscripMons''

Compared'to'other'Hockey'Clubs'

£0.00' £100.00' £200.00' £300.00' £400.00'

Junior'SubscripMons''

Compared'to'other'Hockey'Clubs'

£0.00' £100.00' £200.00' £300.00' £400.00'

Forecast'Income'v'Expenditure''

2.5%'InflaMon'on'Expenditure'

£0.00' £10,000.00' £20,000.00' £30,000.00' £40,000.00' £50,000.00' £60,000.00' £70,000.00' £80,000.00' £90,000.00' £100,000.00' 2011'\' 2012' 2012'\' 2013' 2013'\' 2014' 2014'\' 2015' 2015'\' 2016' 2016'\' 2017' 2017'\' 2018'

Total'Income' Total'Expenditure' Closing'Balance'

Forecast'Income'v'Expenditure''

2.5%'InflaMon'on'Expenditure' £58,289.46' £95,232.64'

£0.00' £10,000.00' £20,000.00' £30,000.00' £40,000.00' £50,000.00' £60,000.00' £70,000.00' £80,000.00' £90,000.00' £100,000.00' 2011'\' 2012' 2012'\' 2013' 2013'\' 2014' 2014'\' 2015' 2015'\' 2016' 2016'\' 2017' 2017'\' 2018'

Total'Income' Total'Expenditure' Closing'Balance'

Forecast'Income'v'Expenditure''

5th'Men’s'Team'from'2015/16' £96,522.99'

£0.00' £10,000.00' £20,000.00' £30,000.00' £40,000.00' £50,000.00' £60,000.00' £70,000.00' £80,000.00' £90,000.00' £100,000.00' 2011'\' 2012' 2012'\' 2013' 2013'\' 2014' 2014'\' 2015' 2015'\' 2016' 2016'\' 2017' 2017'\' 2018'

Total'Income' Total'Expenditure' Closing'Balance'

Forecast'Income'v'Expenditure''

Home'team'teas'from'2014/15' £84,740.79'

£0.00' £10,000.00' £20,000.00' £30,000.00' £40,000.00' £50,000.00' £60,000.00' £70,000.00' £80,000.00' £90,000.00' £100,000.00' 2011'\' 2012' 2012'\' 2013' 2013'\' 2014' 2014'\' 2015' 2015'\' 2016' 2016'\' 2017' 2017'\' 2018'

Total'Income' Total'Expenditure' Closing'Balance'

Survey'

• Coaching:'

– Seniors:'

• Standard:'“Good”'to'“Poor”'
• Improvement'on'previous'years'
• Need'to'focus'on'needs'(skills'and'rouDnes)'of'

individuals'and'teams'

– Juniors:'

• Standard:'“Excellent”'to'“Good”'
• Well'planned'
• Need'feedback'on'child’s'progress.'

Survey'(Seniors)'

• FaciliDes:'

– The'faciliDes'are'good.'We'don't'have'a'clubhouse'for' ajer'the'match'but'I'don't'think'we'need'one.' – Pitch'is'perfect.'Changing'faciliDes'are'good.'Would'be' bePer'to'have'a'clubhouse'or'somewhere'nearer'to'the' pitch'for'ajer'the'games.' – We'should'have'tea'ajerwards'as'at'the'moment'younger' players'do'not'go'back'to'pub'so'they'miss'out'on'a'lot'of' the'social'side'of'playing.' – Playing'and'changing'faciliDes'are'really'good.'Post'match' could'be'improved,'but'the'Quicksilver'is'a'good'stop\gap.' – Playing'and'changing'faciliDes'are'great.'Post'match'is' shocking'the'pub'is'too'far'away'and'substandard.' – A'clubhouse'would'be'great'with'teas'provided'for'the' home'team'as'well!!''

Survey'(Juniors'&'Parents)'

• FaciliDes:'

– Playing'FaciliDes'are'excellent.' – A'post'match'clubhouse'would'always'be' something'to'aspire'to.' – Seem'excellent'to'me.'But'then'I'do'not'play' hockey.' – ….'a'decent'clubhouse'with'toilets'faciliDes'would' be'a'big'bonus..' – I'think'that'the'faciliDes'are'amazing'!''

Survey'(Seniors)'

• Equipment:'

– The'kit'is'good'quality'but'I'did'find'it'an'expensive'investment.' – Change'of'playing'shirt,'its'outdated'and'not'made'very'well' – The'equipment'provided'is'of'a'good'standard.' – Maybe'a'wider'variety'of'club'kit'available'\'maybe'an'away'kit' for'the'men.' – No'issues'with'the'equipment'but'would'suggest'new'kit'for' shirts/shorts'would'be'good.'Again'I'understand'this'might'not' be'easily'achieved'…………?' – Goalkeeper'kit'\'needs'a'tad'of'money'thrown'at'it....' – '...'there'sDll'is'not'enough'of'a'corporate'feel'about'the'club'\' teams'going'off'&'gepng'their'own'hoodies'or'socks'or' whatever.'''

Survey'(Juniors'&'Parents)'

• Equipment:'

– Very'good.' – The'club'kit'is'quite'expensive'for'the'quality,'fruit'of' loom't\shirts'are'not'the'best'quality'but'are' expensive'and'the'sweatshirt'is'too'expensive.' – All'seems'fine.''Seem'good'quality'shirts.' – Everything'looks'perfectly'adequate.' – I'think'that'we'could'do'with'a'few'more'balls'so'that' you'don't'have'to'stop'and'collect'them'all'the'Dme' and'some'more'bibs!'' – Tony'Price'sports'are'very'helpful'and'know'exactly' what'is'needed.'

Survey'(All)'

• CommunicaDons/Website:'

– The'communicaDon'is'excellent.'The'website'is'very'clear' as'well.' – CommunicaDon'is'good'via'email,'website'and'text.'I'have' not'found'that'I'can't'find'informaDon'I'have'needed'on' the'website.' – also'the'overall'agenda'and'plans'for'all'teams'needs'to'be' communicated'bePer'and'in'a'more'open,'honest'and' consistent'way.'' – ………asked'if'we'wanted'feedback'on'our'child's' performance'which'we'asked'for'and'there'has'been'none.' – CommunicaDon'is'good,'website'has'all'the'info'that'a' parent'needs.'

Survey'(All)'

• Other'Comments:'

– Generally'a'really'well'run'club.'' – Open'communicaDon'about'our'overall'financial' situaDon.' – Adverts'for'the'coaching'posiDons,'it'shouldn't'be' automaDc.''Who'appraises'them?' – I'think'there'should'be'more'socials'arranged' involving'all'the'teams.' – What'does'not'seem'to'work'is'players'aspiring'to' move'up'teams.'' – It'is'really'fun'playing'with'people'from'other'schools' that'I'would'never'have'met'otherwise.''

Survey'(Seniors)'

• One'Aspect'to'Change:'

– Mileage'payments'for'drivers'ojen'doesn't'cover'the'cost'of'driving'to' a'match.'' – Make'the'team'selecDon'process'consistent.' – Re\shuffle'of'coaching'set'up' – More'people'coming'on'board'to'help'the'few'at'the'top'………….'' – Tea'provided'when'playing'home'games.'Every'other'club'we'play' supplies'tea'for'their'home'teams!' – Improved'passage'of'players'between'teams.' – ……'doesn't'send'the'right'message'to'the'juniors'as'they'train'weekly,' but'fail'to'be'picked'for'games.' – Its'aptude'to'older'players'and'consistency'across'the'teams.' – Men's'1/2s'dedicated'coach.' – Improved'communicaDon'concerning'selecDon'process'and'policies' and'the'players.'

Survey'(Seniors)'

• One'Aspect'to'NOT'Change:'

– I'would'like'most'aspects'of'the'club'to'stay'the'same' as,'generally,'I'think'it'is'a'very'well'run'and'friendly' club.' – Kit'\'I'really'don't'want'to'buy'any'more!!!' – None.' – Travelling'to'games'\'it'is'a'set\up'that'works'well'……' – The'pitch.' – Website.' – Staying'where'we'are'for'the'pitch'and'changing' faciliDes.'

Survey'(Juniors'&'Parents)'

• One'Aspect'to'Change:'

– Can't'think'of'any.' – Nothing.' – I'would'love'the'training'to'last'all'year,'but' appreciate'that'the'coaches'need'some'Dme'off!' – I'can't'really'think'of'any'!'

• One'Aspect'to'NOT'Change:'

– The'Junior'secDon'is'thriving'so'whatever'makes'that' so'don't'change'' – 99%'of'it'!'

And'finally…….'

I'would'like'to'see'all'being'valued'\'it'is'slipping' slightly'and'that'needs'to'come'back.'The'young' need'the'old;'The'old'need'the'young;'The'good' need'stretching;'The'bad'need'the'basics.'The' forgoPen'middle'players'need'to'be' remembered.'With'the'move,'the'increase'in' Dme'&'players'some'of'the'older'values'seem'to' be'sipng'in'a'corner'unappreciated'and' unnoDced.''Good'luck'taking'the'club'forward.'

RecommendaMons'

• A'split'of'80:20'of'the'Club's'reserves'\'approximately'

£46,000'to'£12,000'\'between'long\term'reserve'and' short\term'kiPy'for'commiPee'to'spend'on'worthwhile' projects'during'the'year.'''

– Long\term'reserve:''Clubhouse.' – Short\term'kiPy:''AcDons'arising'from'review'of'survey.' – At'subsequent'AGMs'the'amount'to'be'transferred'to'the' reserve'is'approved.'

• The'commiPee'pursue'a'medium'to'long\term'

clubhouse'soluDon'as'recommended'by'the' commiPee,'and'supported'by'the'survey,'and'report'at' next'AGM.''

Clubhouse'OpMons'

• OpDon'1'\'Do\nothing:''Maintain'current'arrangements'
• r'similar.'
• OpDon'2'\'Seek'partnership'with'Sports'Club'away'

from'YRC.'

• OpDon'3'\'Seek'partnership'with'Sports'Club'at'YRC.'
• OpDon'4'\'Build'own'clubhouse'away'from'YRC.'
• OpDon'5'\'Build'own'clubhouse'at'YRC.'
• OpDon'6'\'Seek'“partnership”'with'SSDC'to'build'

clubhouse'at'YRC.'

• OpDon'6'\'Seek'“partnership”'with'SSDC'to'build'“team'

ball'sports'centre'with'clubhouse”'at'YRC.'

RecommendaMons'

• The'commiPee'review'the'survey'in'more'

detail'with'the'view'to'address'parDcular' issues:'''

– Senior'coaching.' – Management'of'senior'teams.' – Playing'kit.' – Goalkeeper'kit.' – Teas.' – “Corporate'image”'