FHWA-NC Oversight of Federal-aid Projects and other Topics Bradley - - PowerPoint PPT Presentation

SLIDE 1

FHWA-NC Division

FHWA-NC Oversight

• f Federal-aid Projects

and other Topics

Bradley Hibbs October 23, 2018

SLIDE 2

• FHWA-NC Division Current Staffing
• 2019 Performance Year Federal-aid Oversight

Actions

• Emergency Relief for Hurricanes Florence and

Michael

• FHWA Action on Indefinite Delivery/Indefinite

Quantity Contracts

Quick Topics

SLIDE 3

FHWA North Carolina Division Organization Chart

February 2016

Bridge Safety Engineer

Thomas Drda

** HQs Office of Bridge

Technology ** - Alternate Duty Station Location

• Employee. Reports to the Office of Bridge

Technology in HQs. Operations Engineer

Bradley Hibbs

• Asst. Division

Administrator Edward Parker

Planning & Program Development Manager

George Hoops

Director of Preconstruction

Clarence Coleman

Civil Rights Program Specialist

Lynise DeVance

Transportation Specialist Tammy Richards

Quality Coordinator Donna Dancausse

Environmental Coordinator

Donnie Brew

Transportation Engineer (10-14) Safety Engineer

Aaron Williams

Financial Specialist (PDP Participant)

Kevin Washington Division Administrator John Sullivan

Realty Officer

Michael Dawson

Financial Assistant

Vacant

Computer Specialist (Contract Support)

Steven Heubusch

Planning Coordinator 1,2,4

William Marley

Preconstruction & Env. Eng.

Felix Davila

Financial Manager

Audrey Davis

Asset Management Program Manager

William Beatty

Administration Planning and Program Development Preconstruction and Environment Operations

Preconstruction & Env Eng

Ron Lucas

Transportation Engineer (1-4) Pavement & Mtl Engineer

Jim Phillips

Transportation Engineer (5-6) Major Projects Engineer

Jim Martin

Transportation Engineer (7-9)

Lara Mohamed

Program Assistant

Donna Reed

Planning & Env Eng. 3,6,8

Kristina Solberg

Planning & Env Specialist 10,11,12

Loretta Barren

Air Quality Specialist Planning & Env. Eng 5

Edward Dancausse

Congestion/ITS Management Planning & Env Eng. 7,9

Joseph Geigle

Bridge Engineer

Vacant

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1 2 3 8 6 4 5 7 9 14 11 13 10 12

North Carolina Division, Federal Highway Administration Operations Team

Central

Lara Mohamed

Transportation Eng 7-9

Tammy Richards

Local Projects

Eastern Jim Phillips

Transportation Eng 1-4 Pavement & Mtl Engineer

Jim Martin

Transportation Eng 5-6 Major Projects Engineer

Will Beatty

Asset Management Emergency Relief

Western

Aaron Williams

Transportation Eng 10-14 Highway Safety

Wendy McAbee

Bridge Engineer

SLIDE 5

• Goal: optimize the successful delivery of programs and

projects that comply with Federal requirements

• Compliance Assessment Program (CAP) Reviews:

Assess a statistically valid sample of projects to inform the FHWA, with an acceptable level of certainty, of the degree of compliance

• Project of Division Interest (PODI): Projects that have

an elevated risk, contain elements of higher risk, or present a meaningful opportunity for FHWA involvement to enhance meeting program or project objectives

• Program and Process Reviews

Risk Based Oversight for Federal-aid

SLIDE 6

2019 CAP Review for NCDOT

56 Randomly Selected Projects Division 1: (1 project) Division 2: (3 projects) Division 3: (4 projects) Division 4: (2 projects) Division 5: (8 projects) Division 6: (6 projects) Division 7: (4 projects) Division 8: (1 project) Division 9: (4 projects) Division 10: (8 projects) Division 11: (2 projects) Division 12: (2 projects) Division 13: (8 projects) Division 14: (2 projects) Statewide: (1 project)

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SLIDE 7

2019 CAP Review Core Questions

• Q1: Do project records document NCDOT

verified the eligibility of the prime contractor

• Q2: Form FHWA-1273 present in subcontracts
• Q3: Bids publicly opened and announced
• Q4: Construction awarded by competitive bid
• Q5: Bidding documents free of a requirement

for the contractor to obtain a license before submission of a bid or before the bid may be considered for award of a contract

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SLIDE 8

2019 CAP Review Core Questions

• Q6: Standardized changed conditions contract

clause for differing site conditions included verbatim in the contract

• Q7: Standardized changed conditions contract

clause for suspension of work included verbatim in the contract

• Q8: Successful bidder file statement on collusion
• Q9: Non-collusion provision included in bid

documents

• Q10: NEPA valid before authorization

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SLIDE 9

• Current PODI Projects = 14
• All projects on NC-12
• TIGER/BUILD/INFRA Grant Projects
• APD Projects
• All Major Projects (+$500 Million)
• Program Reviews: Utility Delays, ER Sites
• Federal-aid Project Development Procedure (future

training)

2019 PODI and Program Reviews

SLIDE 10

• Eligible Items
• Ineligible Items
• Emergency Repairs (first 30-days)
• Permanent Repairs (normal contract administration)
• Resilient Repairs vs. Betterments
• Repair site documentation
• Wage Rates
• State Representative or Inspector
• Payment Documentation
• Record Retention

Emergency Relief Funding: Florence (and Michael)

SLIDE 11

FHWA Requirements for ID/IQ Contracting

• ID/IQ = Indefinite Delivery/ Indefinite Quantity
• From 2007 to the present, FHWA has allowed

ID/IQ under Special Experimental Project No. 14 (SEP-14) authority

• Federal Register Notice and Request for

Comments to operationalize ID/IQ contracts (May 2, 2018)

• Advance Notice of Proposed Rulemaking (June

26, 2018)

• States no longer need to submit an SEP-14 work

plan for “low-cost” competitively bid ID/IQ

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SLIDE 12

FHWA-NC Division

Questions

Bradley Hibbs 919-747-7006 Bradley.Hibbs@dot.gov