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Dean of Undergraduate Studies
(so that includes being dean for all College Now students)
- Dr. Pamela D. Johnson
FERPA and YOU What is it and what does it mean? Dean of - - PowerPoint PPT Presentation
FERPA and YOU What is it and what does it mean? Dean of - - PowerPoint PPT Presentation
FERPA and YOU What is it and what does it mean? Dean of Undergraduate Studies (so that includes being dean for all College Now students) Dr. Pamela D. Johnson johnsonp@cedarville.edu 937-766-7765 (o) What is FERPA? It is the Federal
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What is FERPA? It is the Federal Education Rights and Privacy Act
(of 1974, in case you wondered…)
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Why was it adopted?
- Created to protect the privacy of students
- Two Primary objectives:
To ensure the right of students to inspect and
review their records
Places limits on the University for releasing a
student’s educational record to an unauthorized third party without the student’s written consent
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FERPA: Transfer of Control/Responsibility
- Through elementary and high school, the control
- ver a student’s education record resides with the
parents.
- This control transfers to the student when he/she
reaches the age of 18 OR begins to attend any post-secondary institution, regardless of age.
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FERPA: Academic Progress
- Information regarding a student’s day-to-day progress in
a course is not available on a website to which parents or guidance counselors have access
- Final grades are posted to the student’s Cedarville
University transcript at the conclusion of the semester when final grades are submitted by the faculty
- For College Now students, those grades are also
automatically provided to their P-12 schools so they can receive a grade for the course equivalent on their P-12 school transcript so it can count toward earning their high school diploma.
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Two Transcripts????
- Cedarville University transcript toward a degree
- Every Cedarville University course in which you maintain enrollment
for 15 days will result in a transcript record of that enrollment
- That Cedarville University transcript record may be a “W”, a “WP”, a
“WF”, or a letter grade if the course is completed (A through F)
- This permanent university transcript is the beginning of your
undergraduate transcript
- High School Transcript toward your high school
diploma
- As a high school student, the Cedarville courses in which you
are enrolled “dual count” to also meet high school graduation requirements, either for core courses or electives.
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FERPA: Keep Connected in Class
- How can you know how you are doing?
- Moodle course record
- Ask your professor if you don’t understand how to
access your results in Moodle
- Ask your professor even if you do understand how
to access your results in Moodle
- “At Risk” Report…a university-wide system used to
let students know if they are not doing well in a course; occurs ~half-way through the course.
- Communication and accountability are key
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FERPA: Keep Connected with Parents
- How can you help your parents be connected?
- Grant your parents access to your student account,
which lets them see your transcript and other key information.
- When you have some challenges, bounce ideas off of
them about how to handle the situation.
- Communicate regularly with them about the
- experience. Let them help you grow through it.
- Accept responsibility but establish accountability
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FERPA: Problem Solving
What if I have a problem?
1.
Talk with your professor; act on their advice; talk with your professor again
2.
Talk with your advisor; act on their advice; talk with your advisor again
3.
Talk with your parents or teachers at your school for solution ideas (notice that this is 3rd in line; do NOT skip #1 and #2)
4.
If the problem is not solved and you think communication between your parent(s) and your professor, and/or advisor, and/or another representative of the University would be helpful, complete a privacy waiver through the Office of the Registrar (registrar@cedarville.edu).
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What is a FERPA privacy waiver?
A statement the student signs giving specific people the right to talk to other specific people about the signing student’s academic work in a defined course or courses due to a situation that has arisen.
Why would I use one?
Because all other efforts to successfully resolve a specific issue in a class have not been effective for the student.
How do I get one?
Email the Registrar’s Office (registrar@cedarville.edu)
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What is a FERPA privacy waiver for finances?
A statement the student signs giving specific people (usually a parent or guardian) the right to talk to the Cashiers about the signing student’s student account.
Why would I use one?
So your parents or whomever you designate can work directly with the Cashiers to pay your CU bills.
How do I get one?
Go to the Cashier’s Office web page (https://www.cedarville.edu/Offices/Cashiers/Contact-Us), click on the Financial Information Release Form (FERPA), print it off, fill it out and sign it, and scan or fax it back to the Cashiers (937-766-7199 or cashier@cedarville.edu)
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Questions?
College Now Advisors:
- Mrs. Paula Kordic
(937-766-3775)
- Mrs. Alyssa Johnson (937-766-7463)
Office of the Registrar Registrar: Mrs. Fran Campbell Phone: 937-766-7710 E-mail: registrar@cedarville.edu Website: cedarville.edu/registrar
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