Federal Acquisition Service FEDSIM Industry Partner Briefing Slides - - PowerPoint PPT Presentation

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U.S. General Services Administration Federal Acquisition Service FEDSIM Industry Partner Briefing Slides April 6, 2016 Agenda U.S. General Services Administration Federal Acquisition Service Who is FEDSIM? FEDSIM Facts

SLIDE 1

Federal Acquisition Service

FEDSIM Industry Partner Briefing Slides

U.S. General Services Administration

April 6, 2016

SLIDE 2

Agenda

Who is FEDSIM?
FEDSIM Facts
Organizational Tenets & Processes
Opportunities
Faux Pas
Contacts

Federal Acquisition Service

U.S. General Services Administration

SLIDE 3

A Sampling of Our Customers

Federal Acquisition Service

U.S. General Services Administration

Pandemic Support CENTCOM Enterprise IT Management Global Threat Mitigation Program JIDA (Formerly JIEDDO) Portfolio Management

SLIDE 4

Organization Chart

Federal Acquisition Service

U.S. General Services Administration

Enterprise Group II

(DOD OASIS)

Wes Dewalt

Civilian Sector Kristen Knapper Defense IT Sector Ken Evans

Civilian Group I Jim Piché Civilian Group II Nina Raheja Civilian Group III Sam Clark Air Force Donna Young Army Julia Whitmore- Sevin JIDA Glenn Becker

Enterprise Sector (DoD Professional Svcs) Mike Donaldson

Enterprise Group I

(GSA Internal)

James Johnson Enterprise Acquisition: Patricia Renfro Civilian Acquisition: Michael Marquez Defense Acquisition: Stacey Lowenberg DoD/Navy Corey Nickens

FEDSIM Director - Chris Hamm FEDSIM Deputy Director - Pete Burr

SLIDE 5

Project Profile

Federal Acquisition Service

U.S. General Services Administration

Complex Mission-Centric Needs
Multi-Agency / Multi-Command Scope
Overt Support from Leadership
Stifled Capabilities – Frustrated Dollars
Complex Funding
Supports Good Government
$100M - $1B Overall Value

SLIDE 6

Protest Statistics

Federal Acquisition Service

U.S. General Services Administration

Proven Acquisition Success: Highly Favorable Protest Record

From 2008 to 2015 Total Number of New Contract Awards (excludes mods): 377 Total Number of Protests: 64 Outcomes: Denied/Dismissed/Withdrawn: 62 Sustained: 2 98% Denied (Federal Average 77%)

Protests Denied Successful Protests

SLIDE 7

FEDSIM Values

Program Management Office with an Acquisition Competency
IPT-Based Approach to Meeting Mission
Mission-Enabling Business Model
Mission Focused, Performance-Based Task Orders
Committed to Quality, Compliance & Transparency
Fully Compliant with all Federal Regs
3 Critical Pre-Award Gate Reviews
Embrace Industry Partners and a Narrow Definition of “Procurement Sensitive”
Outcome Oriented
Timeliness – 6.5 Month Average Procurement Acquisition Lead Time (PALT)
Post-Award Engagement – Dedicated POC Post-Award for Administration

Federal Acquisition Service

U.S. General Services Administration

SLIDE 8

Cost Plus Award Fee

Reduces Buy-in
Increases Skilled Labor
Fosters Positive Relationships
Provides Post Award Leverage
Uncertainty in Solutions
Mitigates Uncertainty in Client Mission
Enables Flexibility with a Variable Budget
Factors in Risk

Federal Acquisition Service

U.S. General Services Administration

SLIDE 9

FEDSIM Cost Range Section L “General Information”

Civilian Orders AWARDED Within Range = 90%
DoD Orders AWARDED Within Range = 90%
FEDSIM Awards PROPOSED outside the Range = 0%
Inference: FEDSIM task order competitions that include a range

general present a quality IGCE with a realistic level of effort for labor, consistent with FEDSIM’s Best Value philosophy.

Occasionally, an award appears be made outside of the range. This is due to fee negotiation after receipt of proposals.

Federal Acquisition Service

U.S. General Services Administration

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Oral Presentations & Video

Federal Acquisition Service

U.S. General Services Administration

SLIDE 11

FEDSIM Pre-Award Process

Federal Acquisition Service

U.S. General Services Administration

Refine Client Requirements

Issue Solicitation Conduct Negotiations Conduct Debriefings Conduct Evaluation Board Training Legal & CRP Review Award Contract

Evaluate Proposals

Legal & CRP Review

Provide Initial Funding Review & Approve Solicitation

Develop Acquisition Plan and IGCE Develop Acquisition Schedule Complete IA & Obtain Initial Funding Develop Solicitation Package Questions & Answers Receive Proposals Evaluate Written & Oral Proposals

FEDSIM Acquisition Process Client Involvement

Provide Technical/Programmatic Answers

Legal & CRP Review Resolve any Protests Due Diligence/Industry Day

SLIDE 12

Best Value Procurements

Typical FEDSIM Evaluation Factors

Technical Approach Key Personnel & Project Staffing Approach Management Approach Corporate Experience

FEDSIM Template Language

Technical Factors are Listed in Descending Order of

Importance. All Technical Factors, When Combined,

are Significantly More Important than Cost/Price.

Federal Acquisition Service

U.S. General Services Administration

SLIDE 13

FEDSIM Post-Award Process

Federal Acquisition Service

U.S. General Services Administration

Provide Technical Direction

Conduct Award Fee Boards Provide Project Oversight Review Invoices & Pay Industry Partner Obtain Audit Assistance As Needed Closeout Contract

Provide Funds/Guidance As Needed

Legal & CRP Review As Needed

Attend Kickoff Meeting Provide Award Fee Input

Review Deliverables Monitor Performance Conduct Project Kickoff Meeting Submit Reports to Client Resolve Issues/Conflicts Perform Funds & Financial Management Award Modifications

FEDSIM Project Management Process Client Involvement

Participate As Needed

SLIDE 14

FEDSIM Rules of Engagement

FEDSIM Pursuits – Before an IA is signed
1:1 Collaborative Engagement with Industry Partner

it’s an opportunity, not a requirement

Full Sharing of Status and Progress
Industry Presence in a client meeting is welcome

it will not change 1 thing we say

FEDSIM Pursuits – After an IA is signed
Fair & Open Sharing with All Industry Partners

it now IS a requirement, thus Procurement Integrity Act restrictions are applicable

Transparent Procurement Process

Federal Acquisition Service

U.S. General Services Administration

SLIDE 15

FEDSIM DOD Opportunties

Federal Acquisition Service

U.S. General Services Administration

Client Agency Value (M) Likely Vehicle Notional Task Order Scope Target Award Sector FEDSIM POC

Air Force 15 TBD AF Automated Education Management System Summer / Fall 2016 DOD IT Donna Young CECOM 700 OASIS Pool 1 Global C4ISR Maintenance Support Summer 2016 ENT Wes Dewalt CENTCOM 450 Alliant Enterprise/AOR IT Support End of FY 2016 DOD IT Corey Nickens CYBERCOM IDIQ Task Orders TBD FEDSIM IDIQ Task Orders to support the CYBERCOM Mission TBD DOD IT Donna Young DC3 450 Alliant Defense Cyber Crime Center Recompete Fall 2016 DOD IT Corey Nickens DOD 500 OASIS Pool 1 Counter Threat Messaging COCOM Support Summer 2016 ENT Wes Dewalt JIDA 1,700 OASIS Pool 4 Focused Support/ Decisive Effort: Counter IED Engineering, Training, and Support Summer 2016 ENT Glenn Becker JIDA 500 Alliant Enterprise IT: JIDA HQ IT Services Summer 2016 ENT Glenn Becker JIDA 396 Alliant Deployed IT: JIDA In-Theatre IT Services Summer 2016 ENT Glenn Becker

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FEDSIM Civilian Opportunties

Federal Acquisition Service

U.S. General Services Administration

Client Agency Value (M) Likely Vehicle Notional Task Order Scope Target Award FEDSIM POC

CCMR 300 OASIS DoS/DOD Training Support Winter FY17 Sam Clark FTRIB 100 Alliant ERP Support Fall FY17 Sam Clark DHS 500 Alliant TIP - DHS IT Support Late FY17/early FY18 Jim Piche DHS 1,000 Alliant ENSS - DHS Classified Network Support Summer FY17 Jim Piche

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FAUX PAS

Federal Acquisition Service

U.S. General Services Administration

How do we price this to win? FEDSIM is just the contracting shop…

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Points of Contact

Mike Donaldson Enterprise Sector (202) 208 – 0513 (office) (571) 388 – 7998 (mobile) michael.donaldson@gsa.gov

Federal Acquisition Service

U.S. General Services Administration

Kristen Knapper GSA FEDSIM Civilian Sector (703) 589 – 2928 kristen.knapper@gsa.gov

FEDSIM

Ken Evans DOD IT Sector (703) 605 – 3595 (office) (703) 589 – 2675 (mobile) kenneth.evans@gsa.gov