Fall 2020: Making Child Count Count! Ginger Elliott-Teague, PhD - - PDF document

▶
fall 2020 making child count count
SMART_READER_LITE
LIVE PREVIEW

Fall 2020: Making Child Count Count! Ginger Elliott-Teague, PhD - - PDF document

Mar 27, 2023 467 likes •622 views

9/8/2020 Fall 2020: Making Child Count Count! Ginger Elliott-Teague, PhD Director of Data Analysis, Special Education Agenda Update on file uploads Child count review Update on ECOs (early childhood outcomes)

slide-1
SLIDE 1

9/8/2020 1

Fall 2020: Making “Child Count” Count!

Ginger Elliott-Teague, PhD Director of Data Analysis, Special Education

Agenda

  • Update on file uploads
  • Child count review
  • Update on ECOs (early childhood outcomes)
  • Question/answer time

Special Education Child Count 2020 2

slide-2
SLIDE 2

9/8/2020 2

SPED Child Count Reminders

  • Annual collection; this year: October 1, 2020
  • Collects the following for State and Federal reporting:
  • Count of children currently served on IEPs/ISPs (snapshot)
  • Primary/secondary/suspected disabilities & related services, as

appropriate

  • Child-level LRE (least restrictive environments) & ECE (early

childhood environments)

  • Demographics, including gender, race and ethnicity
  • Why?
  • Funding!
  • Accountability and monitoring of compliance and equity.

Special Education Child Count 2020 3

Getting Quality Data: The Essentials

Every student must have…

  • a valid STN
  • an accredited site code
  • finalized eligibility and IEP events
  • an educational environment code
  • complete disability category

information (primary, suspected, etc.) and related services

  • a valid grade code
  • valid race & ethnicity entries
  • EL status
  • a date of birth
  • a gender
  • a valid enrollment status

…in their record in EdPlan, AND Student must be enrolled in your SIS and in the Wave on Oct. 1.

Special Education Child Count 2020 4

slide-3
SLIDE 3

9/8/2020 3

Additional Data Quality Checks

  • Students must have finalized eligibility & IEP events by Oct. 1
  • Students in DD districts (who are categorized as DD) must

have a suspected disability on their current MEEGs

  • No students age 10 or greater can have a disability category of DD
  • Students with grade PK must have an updated early

childhood environment recorded and saved

  • NEW: Students in Kindergarten, regardless of age, will have

an LRE

Special Education Child Count 2020 5

And… More Data Quality

  • Enrollment status must be selected on the personal page:
  • Public School, Residential Facility, Correctional Facility,

Home/Hospital, Separate School, or Private School

  • All demographic data in EdPlan must be changed in the

Student Information System record

  • All duplicate records must be resolved
  • Students not in the Wave in your district on Oct. 1 will not be

counted

Special Education Child Count 2020 6

slide-4
SLIDE 4

9/8/2020 4

Notes on LRE

  • LRE not collected for PK students: do not need to report

shortened day for them

  • LRE collected for K and above, regardless of age
  • What can affect it?
  • Total service time: must be less than total hours of education
  • Shortened day
  • Enrollment status on personal page
  • LRE collected from services section of finalized IEP, not workspace
  • Must re-finalize to save changes for reporting purposes

Special Education Child Count 2020 7

Checking Your Child Count

Special Education Child Count 2020 8

1 4 3 2 Will open new browser tab called “BI launch pad.” Open _OK Reports folder. Open _OK Reports Library folder. 5 Open “Child Count Report SY21.”

slide-5
SLIDE 5

9/8/2020 5

Internal Frames

The Child Count Report tab includes all active, eligible students in EdPlan who have an IEP/ISP and have no known errors.

  • This list constitutes your “child count” list.
  • Check the accuracy of the information! (especially LRE)

The Child Count Errors tab lists all active, eligible students with an IEP who have…

  • Missing/invalid STNs
  • Missing demographics
  • Missing or incorrect SPED data (disability, LRE/ECE)

Note: An error exists if the column has an X for the student.

Special Education Child Count 2020 9

Checking Accuracy of Student Records

  • Site
  • Race/ethnicity
  • Disabilities
  • Related services
  • LRE (being revised to exclude contingency plan services)
  • ELL status

Special Education Child Count 2020 10

slide-6
SLIDE 6

9/8/2020 6

Correcting Errors 1

  • Start early! Once an error is fixed in the student’s record in the

SIS or EdPlan, it will take 24 to 72 hours to show in the Child Count Report.

  • STN issues: Contact SES Data Team or PCG to resolve
  • Demographic data: update in your student information system!
  • Enrollment status: update on the student’s personal page

Special Education Child Count 2020 11

Correcting Errors 2

This indicates that the child has letters or symbols entered in the number field that records how many instructional hours per week a student receives (if a different amount per week than their peers). Correct in the Services page in the student’s record*: *You must re-finalize the IEP to save the information for the report.

Special Education Child Count 2020 12

slide-7
SLIDE 7

9/8/2020 7

Correcting Errors 3

  • All of the following errors must be fixed in the Eligibility Determination in

EdPlan*:

  • Primary disability missing
  • Developmental delay errors
  • MD as secondary error: this indicates that the child has Multiple Disabilities

listed as their Secondary Disability, which is not allowed by IDEA.

*You must re-finalize the eligibility determination to save the information for the report.

Special Education Child Count 2020 13

Correcting Errors 4

  • The “Over 21” error is a marker for students who cannot legally be

included in the federal child count (but are counted for state aid). This cannot be fixed except by exiting the student.

  • ECE missing: this indicates that the child does not have an early

childhood environment entered in the Early Child Data Collection in EdPlan.

  • Active in 2 districts: The district that is currently providing schooling

and services should contact OSDE-SES to resolve this issue.

Special Education Child Count 2020 14

slide-8
SLIDE 8

9/8/2020 8

What if…

  • A child doesn’t show up on either tab?
  • He or she has not completed the IEP process or is not enrolled.
  • A child is listed who shouldn’t be?
  • He or she has not been inactivated or dismissed.
  • I don’t have a child’s IEP finalized by October 1?
  • He or she will not be included in the FY21 SPED child count.
  • I don’t resolve an error prior to October 1?
  • It can be corrected by Oct. 15; otherwise

the child will not be counted.

Special Education Child Count 2020 15

Certification

  • Child count data must be certified by the district

superintendent by EOD October 16 to be considered timely.

  • Certification ensures that district leadership has reviewed the

data and agrees to its accuracy.

  • Superintendents should not certify if they do not believe the

district child list is accurate or if they have not reviewed the list.

  • If never certified, the count is used as reported in EdPlan.

Special Education Child Count 2020 16

slide-9
SLIDE 9

9/8/2020 9

Completing Certification

  • Go to Single Sign-on, SPED Child Count application starting Oct.

2.

  • A draft child list will be available by Sept. 15 tentatively.
  • Click on the Reports tab and the Child List report, then “run.”
  • Review child list and confirm its accuracy.
  • If accurate, certify! If not accurate, review the EdPlan AR report

and correct any errors.

  • Updates to Single Sign-on will be done M/W/F until Oct. 16.

Special Education Child Count 2020 17

Early Childhood Outcomes in Detail

Special Education Child Count 2020 18

slide-10
SLIDE 10

9/8/2020 10

Purpose of ECOs

  • ECOs should serve as snapshots of current skill achievement,

measuring where the child was before receiving services and then after, in comparison to their typically developed peers

  • Should be used to:
  • Monitor an individual child’s progress over time
  • Evaluate program and/or service quality across many children

Special Education Child Count 2020 19

New Guidance: Early Childhood Outcomes

  • Making collection and reporting changes to align with changes

to child count data collection for 5-yr-olds in kindergarten

  • ECOs should now only reflect achievements made while

receiving early childhood services, defined as “pre- kindergarten” (whether in a formal PK program or not)

  • NOTE: The ECO completion business rules in EdPlan will not

change for a while. Please work around them for now…

Special Education Child Count 2020 20

slide-11
SLIDE 11

9/8/2020 11

Guidance on Entry Ratings

  • Entry date should be IEP start date (not the evaluation date when

the ECOs were completed)

  • Always provide an entry ECO rating:
  • Any three to five year old who enters as a “PK” student and will be

receiving services as a PK student for at least six months

  • Do not provide an entry ECO rating:
  • Children who are first placed on an IEP in Kindergarten or less than six

months before ending participation in a PK program to enter KG

  • Children who will turn six in PK before receiving six months of services

Special Education Child Count 2020 21

Entry Scenarios

  • Samuel turns 4 in June, and joins your public PK program in
  • August. The following February he is determined eligible for

special education services and has an IEP…

  • If he will continue in PK as a 5 year old: entry ECOs

required.

  • If he will enter KG as a 5 year old: entry ECOs not

required.*

* If EdPlan requires ECOs to finalize the IEP, enter the information. He will not be counted because will have less than 6 months of service.

Special Education Child Count 2020 22

slide-12
SLIDE 12

9/8/2020 12

Guidance on Exit Ratings

  • Exit date should be date completing PK or date of IEP

completion

  • Always provide an exit ECO rating if a child has 6+ months of

service AND:

  • Is three to five years old and is no longer eligible for special

education services (eg, dismissed from spec. ed)

  • Will definitely start Kindergarten the next fall (regardless of age)
  • Has started kindergarten without receiving exit ECO ratings earlier

(can use date of rating as exit date)

Special Education Child Count 2020 23

Exit Scenarios

  • Laila has received speech services since she was 3. She is

now 5 and has entered KG: exit ECOs required ASAP.

  • Monique has received speech services since she was 3. She

is now 4 and no longer needs the services and has been dismissed from special education: exit ECOs required.

  • Jack is starting KG and will turn 6 in October. His first IEP

started in April: exit ECOs not required (entry not required either).

Special Education Child Count 2020 24

slide-13
SLIDE 13

9/8/2020 13

What if…

  • A child leaves, moving to a new district while still in PK?
  • Exit ratings become the responsibility of the new district.
  • A child leaves at the end of PK?
  • Exit ratings are your responsibility. Enter them before the transfer, or

share with the new district.

  • A child comes to my district missing the proper exit ratings?
  • Contact the previous district for input and data regarding skill status at

the end of their services at the previous district.

  • I forget to complete or enter them on time?
  • Complete and/or enter them as soon as possible. Missing exits will be

counted against the district on the end of year report.

Special Education Child Count 2020 25

Checking Your ECOs

Special Education Child Count 2020 26

1 4 3 2 Will open new browser tab called “BI launch pad.” Open _OK Reports folder. Open _OK Reports Library folder. 5 Open “Early Childhood Outcomes Report SY21.”

slide-14
SLIDE 14

9/8/2020 14

Updates to ECO Report in AR

  • Non-eligibility date: if more recent than current IEP date, ECOs required

ASAP.

  • If 6th birthday is in current SY and child is in KG, ECOs required ASAP.
  • If child is 4 or 5 and in PK, IEP is current, and 6th birthday is not in current

SY, complete ECOs by end of school year (if advancing to KG).

  • “Note” tells you whether ECOs required or “may be needed” this SY.

Special Education Child Count 2020 27

Questions & Contacts

Special Education Child Count 2020 28

OSDE Special Education Services’ Data Team

Tristan Bratcher Travis Thompson Data Coordinator Data Coordinator 405-521-2401 405-522-5203 tristan.bratcher@sde.ok.gov travis.thompson@sde.ok.gov Ginger L. Elliott-Teague, PhD Director of Data Analysis 405-521-4871 ginger.elliott-teague@sde.ok.gov Destiny Murray Early Childhood Program Specialist 405-522-5168 destiny.murray@sde.ok.gov