Executive Recruitment and Onboarding Services Presenters: Brenda - - PowerPoint PPT Presentation

▶
executive recruitment and onboarding services
SMART_READER_LITE
LIVE PREVIEW

Executive Recruitment and Onboarding Services Presenters: Brenda - - PowerPoint PPT Presentation

Dec 22, 2023 364 likes •576 views

Executive Recruitment and Onboarding Services Presenters: Brenda Fogel Meghan Grubel & Mariela Light DSSEM Mission Division of Senior and Scientific Executive Management (DSSEM), OHR, NIH Identify, recruit, and retain world-class

slide-1
SLIDE 1

Executive Recruitment and Onboarding Services

Presenters: Brenda Fogel Meghan Grubel & Mariela Light

slide-2
SLIDE 2

DSSEM Mission

Division of Senior and Scientific Executive Management (DSSEM), OHR, NIH Identify, recruit, and retain world-class senior and scientific executives for the National Institutes of Health through specialized, executive-level, human resources services and support.

3/30/2018 2 Executive Recruitment and Onboarding Services

slide-3
SLIDE 3

DSSEM Functional Statements

Delivers lifecycle human resources management to the executive population of the National Institutes of Health. DSSEM has three main functional areas:

3/30/2018 Executive Recruitment and Onboarding Services 3

Recruitment

  • Advises NIH Executive

Leadership and search committee members on current laws and policies.

  • Provides executive sourcing,

recruitment, classification, and selection services.

Performance

  • Manages the executive

performance and awards program including pay increases.

Operations

  • Offers a full-range of

individual personnel actions related to appointments, pay, benefits, separations, and retirements.

  • Offers relocation liaison

services and executive

  • nboarding.
slide-4
SLIDE 4

WHO ARE OUR CUSTOMERS?

3/30/2018 Executive Recruitment and Onboarding Services 4

Selected Executive

Candidates & Potential Applicants Institutes/ Centers (IC) POC HHS Other OHR Divisions Search Committee Selecting Official NIH Leadership OPM

slide-5
SLIDE 5

Objectives

  • Demonstrate how we tailor the Executive experience at NIH
  • Discuss the importance and significance of developing a timeline
  • Demonstrate how we partner with our customers to identify the

selected executive and work to onboard at NIH

3/30/2018 Executive Recruitment and Onboarding Services 5

slide-6
SLIDE 6

Executive Recruitment

3/30/2018 Executive Recruitment and Onboarding Services 6

slide-7
SLIDE 7

Initiate Recruitment

  • Institute or Center (IC)
  • Notification of need
  • Consult and assist POC (Point of contact) on required documents
  • HHS/NIH Leadership
  • Contingent upon appointment mechanism, further approvals are required
  • Search Committee (SC)
  • Document creation
  • Timeline
  • Logistics

3/30/2018 Executive Recruitment and Onboarding Services 7

Continuous Consultative Process

slide-8
SLIDE 8

Active Recruitment

  • SC
  • Meetings coordination
  • Outreach/ Solicitation/ Announcement distribution
  • Interview Prep
  • Document review
  • Potential Applicants/Candidates
  • Personal responses
  • Fielding questions
  • Interview confirmation
  • Travel coordination
  • Coordinate Reference Checks

3/30/2018 Executive Recruitment and Onboarding Services 8

Continuous Consultative Process

slide-9
SLIDE 9

Referral

  • SC Co-Chairs
  • Synthesizing the interview and reference checks findings
  • Referral package preparation for Selecting Official’s consideration
  • Selecting Official and IC POC
  • Provide SO referral package for conducting interviews and additional

reference checks

  • Coordinate next steps with POC

3/30/2018 Executive Recruitment and Onboarding Services 9

Continuous Consultative Process

slide-10
SLIDE 10

Selection Process

  • Selecting Official & POC
  • Notification of selection and consultation on preparation of selection package
  • NIH Executive Review Board (ERB)
  • If an SES/SL, coordination is necessary for ERB recommendation
  • NIH Leadership
  • Routing of Selection Package
  • HHS and/or Office of Personal Management (OPM)
  • SES/SL selection approval and ECQ certification, if required
  • Direct reports to NIH Director require HHS approval
  • OHR Divisions
  • Internal DSSEM for hand-off of selection to Operations
  • Compensation and Policy Branch (CPD), if selection is an IC Deputy Director

3/30/2018 Executive Recruitment and Onboarding Services 10

Continuous Consultative Process

slide-11
SLIDE 11

Executive Onboarding

3/30/2018 Executive Recruitment and Onboarding Services 11

slide-12
SLIDE 12

Initiate Onboarding

  • NIH leadership
  • Obtain offer letter details (e.g., salary, incentives, lab, etc.)
  • Selected Executive
  • Establish start date and explain the onboarding process
  • Enter in USA Staffing Onboarding Manager (OM)
  • Extend final offer letter and all other essential documents
  • Review OF-306 and start background investigation
  • Provide information of personal interest (e.g., local schools and realtors)
  • OHR Divisions
  • Notify all divisions involved with assisting in the onboarding
  • HHS
  • Coordinate onboarding of Political Appointees

3/30/2018 Executive Recruitment and Onboarding Services 12

Continuous Consultative Process

slide-13
SLIDE 13

Active Onboarding

  • Institute/Centers (IC)
  • Hold Onboarding Kickoff Meeting
  • Prepare relocation and/or recruitment incentive package
  • Prepare Credible Service Annual Leave (CSAL) package
  • Complete Memo of Understanding (MOU) for lab
  • NIH Leadership
  • Swearing-in Ceremony (e.g., invite guests, schedule all logistics, take

photos)

  • Notify building 1 to identify/confirm mentor

3/30/2018 Executive Recruitment and Onboarding Services 13

Continuous Consultative Process

slide-14
SLIDE 14

Active Onboarding

  • Selected Executive
  • Orientation (one-on-one with benefits representative)
  • Badging
  • Parking permits
  • OHR Divisions
  • Deliver onboarding package to final authorizer
  • Work with Benefits to submit all paperwork

3/30/2018 Executive Recruitment and Onboarding Services 14

Continuous Consultative Process

slide-15
SLIDE 15

Lifecycle of Onboarding

Pre-boarding • Plan and prepare for the executive’s arrival (e.g. – briefing book, schedule meetings). Day 1/ Week 1

  • Ensure the executive is properly processed and welcomed to the NIH.

First 30 Days

  • Help the executive understand performance roles and responsibilities as they relate to work, development,

and ethical behavior.

First 90 Days

  • Cultivate the new executive by building competence in the job and providing frequent opportunities for open

forum discussions. Supervisor monitors performance and provides early feedback.

6 to 9 Months

  • Provide resources to the executive to ensure continued success and to make plans for his or her future with

the organization.

One Year

  • Monitor performance, individual development, goals and desires and to engage the executive in advancing

the mission of the organization.

15 Executive Recruitment and Onboarding Services 3/30/2018

slide-16
SLIDE 16

Key Takeaways

3/30/2018 Executive Recruitment and Onboarding Services 16

Tailored recruitment and onboarding process Provide high-touch professional experience to make the executive feel valued Follow-up to measure success Timeline adherence Consultative partnership

slide-17
SLIDE 17

Resources

  • Intra HR SES and Title 42 (NIH internal websites) -

https://intrahr.od.nih.gov/executive/ses/default.htm (SES)

  • https://intrahr.od.nih.gov/executive/title42/default.htm (T42)
  • NIH Executive Careers Website -https://jobs.nih.gov/vacancies/executive.htm
  • Executive Lookbook - https://jobs.nih.gov/vacancies/lookbook/executives.htm
  • DSSEM Wiki (future) - https://wiki.nih.gov/display/DSSEM/Executive+Onboarding
  • Hit the Ground Running: Establishing A Model Executive Onboarding Program

(OPM) - https://www.opm.gov/WIKI/uploads/docs/Wiki/OPM/training/Hit_the_Ground_Ru nning_Establishing_a_Model_Executive_Onboarding_Framework_2011.pdf

3/30/2018 Executive Recruitment and Onboarding Services 17

slide-18
SLIDE 18

3/30/2018 Executive Recruitment and Onboarding Services 18

slide-19
SLIDE 19

Contact Information

19

Brenda Fogel, DSSEM, OHR, NIH Brenda.fogel@nih.gov 301-451-7338 Meghan Grubel, DSSEM, OHR, NIH Meghan.grubel@nih.gov 301-594-0496 Mariela Light, DSSEM, OHR, NIH Mariela.light@nih.gov 301-496-9788