Executive Department M ISSION To ensure the City operates in the - - PowerPoint PPT Presentation

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Executive Department M ISSION To ensure the City operates in the - - PowerPoint PPT Presentation

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C ITY OF Y ELM Executive Department M ISSION To ensure the City operates in the most organized and efficient manner. City Council November 13, 2018 C ITY OF Y ELM Executive Department Michael Grayum, Dana Spivey, Michelle Christin &

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CITY OF YELM

MISSION To ensure the City operates in the most

  • rganized and efficient manner.

Executive Department

City Council November 13, 2018

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CITY OF YELM

Michael Grayum, Dana Spivey, Michelle Christin & City Administrator Executive Assistant Ashlee Sund, Administrative Assistants

Executive Department

City Council November 13, 2018

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CITY OF YELM City Administrator

The City Administrator serves as the professional administrator of the City and is responsible for implementing the City Council’s policies by overseeing the management of City departments, administering personnel and labor relations, the City budget, and the day-to-day operations of the City. The City Administrator is appointed by and serves at the pleasure of the Mayor and City Council.

Executive Assistant

The Executive Assistant (EA) is the administrative assistant to the Mayor and the City

  • Administrator. The EA is also responsible for leading, coordinating and providing all

administrative support services to City departments, as well as an integrated, one-stop customer service experience for the many people and organizations we strive to serve.

Administrative Assistant(s)

The Administrative Assistants provide primary customer support to the citizens of Yelm seeking services from City Hall, back-up administrative support to the Management Team, and back-up support to the City Council and Advisory Boards & Commissions.

Executive Department

City Council November 13, 2018

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CITY OF YELM

  • Constructing the Yelm Loop
  • Secure water rights mitigation to support future growth
  • New website to continue improving communication and availability of

information to the Yelm community

  • Create a Yelm Youth Council
  • Establish Yelm University to increase volunteerism and civic involvement
  • Finalize employee development plan, and implement and track employee

continuing education

  • Obtain Wellness discount for 2020 (2% discount for health care costs)
  • Extension Classes at Yelm Community Center in partnership with South

Puget Sound Community College

  • Customer service – creating a one-stop shop for all essential services

2019-2020 Major Goals

City Council November 13, 2018

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CITY OF YELM

Executive Department

City Council November 13, 2018

City Administrator City Attorney (Contract) City Clerk & HR Manager ( 1FTE ) Human Resource Specialist (1 FTE) Executive Assistant (1 FTE) Administrative Assist (1 FTE) Administrative Assist (1 FTE) Communications Specialist (0.5 FTE) Department Directors

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CITY OF YELM

Questions?

Michael Grayum, City Administrator 360-458-8405 michaelg@yelmwa.gov

City Council November 13, 2018

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CITY OF YELM

Executive Department

Lori Mossman, City Clerk & Human Resources Manager & Karen Bennett, Human Resource Specialist

City Council November 13, 2018

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CITY OF YELM

City Clerk

The City Clerk preserves the legislative history of the City and is responsible for the management and preparation of Council meeting agendas, packets, meeting notices, and the recording of meetings and actions taken; maintains official minutes of all proceedings, records ordinances, resolutions and other City documents and public records.

November 13, 2018

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CITY OF YELM

Human Resource

The Human Resource department is responsible for policies, programs, activities and functions that support the work of our dedicated team of employees. We support personnel, management, recruitment, on-boarding, training, succession planning, insurance and liability management, claim management, coordinating personnel changes and we are the primary contact for employees with benefit questions. We are connected to every department.

November 13, 2018

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CITY OF YELM

  • Added 6 new positions and replaced 6 existing positions.
  • New positions include: Custodian, Public Works Administrative Assistant, 2

Police Officers, Water Operator and HR Specialist.

  • Replacement positions include: Wastewater Treatment Plant Operator X3,

Public Works Project & Program Manager, Computer Support Specialist X2 and Utility Billing Clerk.

  • Streamline on-boarding process for new employees
  • Implementation of new agenda process for Council packets
  • Started the paperless process
  • New City of Yelm Gym & Wellness Center
  • Wellness Program

2018 Accomplishments

November 13, 2018

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CITY OF YELM

  • Implement and maintain employee education records
  • Wellness program in place for 2019 for discount in 2020
  • Update Personnel Policies
  • Clean and organize Archives at the Public Works facility
  • Complete digital personnel files and current and past

employees

  • Be completely paperless

2019 Goals

November 13, 2018

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CITY OF YELM

Executive Department

City Administrator City Attorney (Contract) City Clerk & HR Manager (1FTE ) Human Resource Specialist (1 FTE) Executive Assistant (1 FTE) Administrative Assist (1FTE) Administrative Assist (1FTE) Specialist (0.5 FTE) Department Directors

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CITY OF YELM

Questions?

Lori Mossman 360.458.8402 lorim@yelmwa.gov

November 13, 2018